Things You Must Do Before Using This Machine

This section describes the important setting registrations and procedures that must be done before the machine is used for sending operations.

According to recent amendments to the FCC (Federal Communications Commission) rules governing the use of facsimile equipment in the United States, the following sender information must be printed on every facsimile transmission:

Your fax number

Your personal name or company name

Time and date of transmission

IMPORTANT
If you attempt to use the machine without registering the necessary information correctly, the machine may not function properly.

NOTE
If the settings are incorrect, you may be unable to communicate with other machines. Be sure to check the type of telephone line that you are using, and make the correct setting.

Setting the Telephone Line Type

You must select the type of telephone line to connect.

The type of telephone line is set according to the contract between the telephone company and the user. Check whether it is a rotary dial (rotary pulse) or touch-tone type and make the correct setting. (See "Fax Line Settings.")

If the Super G3 2nd Line Fax Board is installed, perform the same registration procedure for the additional lines too.

Setting the Display Language

To switch the display language, set [Language/Keyboard Switch On/Off] to 'On' before entering characters. (See "Enabling the Language/Keyboard Switch.")

If you switch [Language/Keyboard Switch On/Off] from 'Off' to 'On' after entering characters, the characters may not appear correctly. In this case, either re-enter the characters after setting [Language/Keyboard Switch On/Off] to 'On', or enter characters with [Language/Keyboard Switch On/Off] set to 'Off'.

If you set [Language/Keyboard Switch On/Off] to 'On', some characters are restricted and cannot be entered.

Registering the Sending Record

The sending record is printed at the top of every document you send via fax to the recipient.

The registered information is printed as shown below. Depending upon the model of the machine at the receiving side, this information may also appear on the display while communication is taking place.

Date and Time

The date and time of the transmission are recorded.

Fax Number

Your machine's fax number is recorded.

Sender's Name (TTI (Transmit Terminal Identification))

The name registered as the Sender Name is recorded.

Destination Name

If you select a destination from the Address Book to send an original, the name of the stored destination appears on the sending record. (See "Storing New Addresses.")

Page Number

The current page number out of the total number of pages of the original is recorded.

Registering the User Fax Number

You must store your machine's fax number.

This number is printed on the document that you fax to the receiving party. The number may also appear on the touch panel display of the receiving party's machine, depending on their type of machine. (See "Fax Line Settings.")

Registering User Names

The Sender Name is displayed/printed at the receiving end when you send a document via fax. You can register any names such as the section or department name, and the user name. You can also register Sender Name for any additional lines you have added. (See "Fax Line Settings.")

Registering Sender Names

If you register a Sender Name, it appears on the recipient's machine or it is printed on sent documents, instead of the unit name. It is useful to register a department name and personal name. You can select the registered Sender Name when sending a fax. (See "Registering/Editing/Deleting Sender Names.")

Setting the Current Date and Time

You can set the current date and time. (See "Current Date and Time.")

The date and time settings are used as standard timer settings for functions that require them.

GMT:	GMT stands for Greenwich Mean Time.
<Time Zone>:	The standard time zones of the world are expressed globally in terms of the difference in hours (± up to 12 hours) from GMT (± 0 hours). A time zone is a region throughout which this time difference is the same.
<Daylight Saving Time>:	In some countries, time is advanced throughout the summer season. The period in which this is applied is called "Daylight Saving Time."

Remote Fax Settings

You can send/receive faxes using the remote fax function and a server machine, even if this machine is not connected to a telephone line.

To use the remote fax function, you must set [Remote Fax TX Settings]. (See "Remote Fax TX Settings.")

To receive a fax, you must specify the settings on the server machine so that the received fax is forwarded to the machine as an I-fax. (See "Storing Forwarding Settings.")

For information on the optional products required to use this function, see "Optional Products Required for Each Function."

IMPORTANT
It is necessary to register a separate fax number if you have an additional line. (See "Fax Line Settings.")

NOTE
It is necessary to register a separate unit name if you have an additional line.(See "Fax Line Settings.") You can set the machine so that the sending record is not printed.(See "Printing the TX Terminal ID.") You can set the machine so that the sending record is not printed. However, for users in the United States, this information must be printed at the top of every fax document that you send. Therefore, [TX Terminal ID] in <Common Settings> in Send in [Function Settings] (Settings/Registration) must always be set to 'On'. (See "Printing the TX Terminal ID.") If you set the machine to print the sending record at the top of the recording paper, and not all of the items are registered, only the registered items and the total number of original pages are printed. To print the destination's name on the recipient's paper, set [Display Destination Unit Name] to 'On'. (See "Printing the TX Terminal ID.") You can select the login user's name as the Sender Name if you are using the SSO-H login service. (The login name appears in <99> of Sender Names (TTI).)For more information on the SSO-H login service, see "SSO-H (Single Sign-On H)." To display/print the Sender Name instead of the unit name, set [Sender Name (TTI)] in Options. (See "Specifying the Sender Name When Sending a Fax.") You can also specify to automatically synchronize the date and time with a server on the network. (See "Settings Common to TCP/IPv4 and TCP/IPv6.")

NOTE

It is necessary to register a separate unit name if you have an additional line.(See "Fax Line Settings.")

You can set the machine so that the sending record is not printed.(See "Printing the TX Terminal ID.")

You can set the machine so that the sending record is not printed. However, for users in the United States, this information must be printed at the top of every fax document that you send. Therefore, [TX Terminal ID] in <Common Settings> in Send in [Function Settings] (Settings/Registration) must always be set to 'On'. (See "Printing the TX Terminal ID.")

If you set the machine to print the sending record at the top of the recording paper, and not all of the items are registered, only the registered items and the total number of original pages are printed.

To print the destination's name on the recipient's paper, set [Display Destination Unit Name] to 'On'. (See "Printing the TX Terminal ID.")

You can select the login user's name as the Sender Name if you are using the SSO-H login service. (The login name appears in <99> of Sender Names (TTI).)For more information on the SSO-H login service, see "SSO-H (Single Sign-On H)."

To display/print the Sender Name instead of the unit name, set [Sender Name (TTI)] in Options. (See "Specifying the Sender Name When Sending a Fax.")

You can also specify to automatically synchronize the date and time with a server on the network. (See "Settings Common to TCP/IPv4 and TCP/IPv6.")