Specifying Department ID Management
Using Department ID Management
1.
Press 
(Settings/Registration).
(Settings/Registration).2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Press [On] → [OK].
If you do not want to use Department ID Management, press [Off].
1.
Press (Settings/Registration).
(Settings/Registration). 2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Press [On] → [Register PIN].
4.
Press [Reg.].
5.
Use 
- 
(numeric keys) to enter the Department ID and PIN.
- (numeric keys) to enter the Department ID and PIN. 
Press [Dept. ID] → enter the Department ID.
Press [PIN].
Press [PIN] → enter the desired PIN.
Press [Confirm] → enter the same number to confirm the PIN → press [OK].
You cannot register a Department ID or PIN with only zeros as the number, such as <0000000>. You cannot register a Department ID or PIN with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored. Example: If <02> or <002> is entered, <0000002> is stored.
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NOTE
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If you make a mistake when entering a number, press
 (Clear) to clear the entire number → enter the correct number. |
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If you do not want to set a PIN, you can use the machine by entering only the Department ID.
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6.
Press [Turn Limits On/Off and Set Page Limits].
7.
Set the page limits.
If you want to set restrictions for colour/black-and-white copies, press [Set Copy Limit] → specify the page limit restriction settings → press [OK].
If you want to set restrictions for colour/black-and-white scans, press [Set Scan Limit] → specify the page limit restriction settings → press [OK].
If you want to set restrictions for colour/black-and-white prints, press [Set Print Limit Details] → specify the page limit restriction settings → press [OK].
Press [On] under the desired function(s).
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NOTE
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<Total Print Limit> is the sum of <Total Color Print Limit> and <Total Black Print Limit>.
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<Total Color Print Limit> is the sum of <Color Copy Limit> and <Color Print Limit>.
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<Total Black Print Limit> is the sum of <Black Copy Limit> and <Black Print Limit>.
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<Color Scan Limit> and <Black Scan Limit> are not included in the Total Print Limit.
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Press 
(Page Limit) next to [On]/[Off] of the desired function(s).
(Page Limit) next to [On]/[Off] of the desired function(s).Enter the page limit restriction using - (numeric keys).
- (numeric keys). |
IMPORTANT
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If the colour or black (grayscale) page limit is reached when [Auto (Color/Black)] or [Auto (Color/Gray)] is set for [Select Color], you cannot perform any operations.
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The machine stops printing if any one of the colour or black-and-white page limits is reached while printing a document that contains both colour and black-and-white areas.
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The machine stops copying if any one of the total colour or black-and-white print or copy limits is reached while copying a document that contains both colour and black-and-white areas.
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The machine stops sending a fax if the Scan Limit is reached while faxing a document either from memory or directly to the recipient.
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The machine stops scanning if a scan limit is reached while the machine is scanning originals that are being fed from the feeder. (Those originals that were scanned before the limit is reached are not added to the scan count.)
The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two pages.
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NOTE
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If you make a mistake when entering a number, press
(Clear) to clear the entire number → enter the correct number.You can set the page limit from 0 to 999,999 pages. Once a page limit is reached, copying, scanning, or printing is not possible.
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Press [OK] → [OK].
8.
Press [OK] → [OK].
If the Card Reader-C1/Copy Card Reader-F1 is attached and a page limit is set, the number of pages remaining (the page limit minus the number of pages used) appears on the Basic Features screen for each function.
Limiting Functions
You can limit specific functions other than the Print function using Department ID Management.
1.
Press (Settings/Registration).
(Settings/Registration).2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Display the PIN registration screen.
When the Card Reader-C1/Copy Card Reader-F1 is not attached:
Press [On] → [Register PIN].
Press [Limit Functions].
When the Card Reader-C1/Copy Card Reader-F1 is attached:
Press [Register PIN].
Press [Limit Functions].
4.
Select [On] or [Off] next to the functions (other than the Copy function) you want to limit using Department ID Management → press [OK].
If you want to limit the Print function only, press [Off].
[Send/Fax] appears if the fax board is installed. If the fax board is not installed, [Send] appears.
5.
Press [OK] → [OK].
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IMPORTANT
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If you are managing the machine using control cards and there is a function with its limit set to 'Off' in [Limit Functions], the Main Menu screen appears when the machine starts. In this case, perform the procedure from step 1 without inserting a control card.
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NOTE
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The number of pages remaining only appears for functions with their limit set to 'On'.
On the Copy Basic Features screen and the Print Settings screen, the two items with the lowest amount of pages remaining appear. However, if the total remaining number of prints is the lowest, only the total remaining number of prints appears.
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Changing the PIN and Page Limit
You can change the PIN and page limit settings that you have registered.
1.
Press (Settings/Registration).
(Settings/Registration). 2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Display the PIN registration screen.
When the Card Reader-C1/Copy Card Reader-F1 is not attached:
Press [On] → [Register PIN].
When the Card Reader-C1/Copy Card Reader-F1 is attached:
Press [Register PIN].
4.
Press 
or 
to display the department whose PIN you want to change → select the department → press [Edit].
or to display the department whose PIN you want to change → select the department → press [Edit]. 
Press and hold down or to quickly and continuously scroll through the available Department ID pages. Continuous scrolling is useful when a large number of Department IDs are registered.
or to quickly and continuously scroll through the available Department ID pages. Continuous scrolling is useful when a large number of Department IDs are registered.5.
Enter the new PIN (up to seven digits) using - (numeric keys).
- (numeric keys). Press [PIN].
Press [PIN] → enter the new PIN.
Press [Confirm] → enter the same number to confirm the PIN → press [OK].
You cannot register a Department ID or PIN with only zeros as the number, such as <0000000>. You cannot register a Department ID or PIN with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored. Example: If <02> or <002> is entered, <0000002> is stored.
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NOTE
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If you make a mistake when entering a number, press
(Clear) to clear the entire number → enter the correct number. |
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You cannot change the Department ID.
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6.
Press [Turn Limits On/Off and Set Page Limits] → change the page limit restriction.
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NOTE
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If you make a mistake when entering a number, press
(Clear) to clear the entire number → enter the correct number. |
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You can set the page limit from 0 to 999,999 pages. Once a page limit is reached, copying, scanning, or printing is not possible.
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The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two pages.
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7.
Press [OK] → [OK].
8.
Press [OK] → [OK].
Deleting a Department ID and PIN
You can delete a Department ID and PIN that you have registered.
1.
Press (Settings/Registration).
(Settings/Registration). 2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Press [On] → [Register PIN].
4.
Press or to display the department you want to delete → select the department → press [Delete].
or to display the department you want to delete → select the department → press [Delete]. 
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NOTE
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Press and hold down
or to quickly and continuously scroll through the available Department ID pages. Continuous scrolling is useful when a large number of Department IDs are registered. |
5.
Press [Yes].
6.
Press [OK] → [OK].
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IMPORTANT
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If Department ID Management is activated through the Card Reader-C1/Copy Card Reader-F1, you cannot register/delete Department IDs.
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