Restricting the Send Function

You can set various send functions such as restricting new destination or send domain.
Restricting Sending to New Addresses
Adding a Device Signature to Sent PDF or XPS Documents
Restricting the Domains to Which E-mail/I-Fax Documents Can Be Sent
Setting to Confirm Entered Fax Numbers
Allowing Sending from the Fax Driver
IMPORTANT
If a destination type in [Limit New Destination] is set to 'On', all settings stored in the settings history are erased, regardless of the destination type.

Restricting Sending to New Addresses

To "Settings/Registration Table."
This mode enables you to restrict users from adding new destinations (fax, e-mail, I-fax, or file) to send to. The four types of new destinations can be restricted independently. The destination types you set to 'On' are grayed out so that they cannot be selected in [New Destination] on the Send screen. Setting this mode with an Address Book PIN enables only the following to be specified as destinations for the destination types in Limit New Destinations set to 'On'.
Destinations stored in the Address Book
Destinations obtained via LDAP servers
Destinations obtained by pressing one-touch buttons
Registered favorite settings
E-mail addresses obtained by pressing [Send to Myself]
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Send] → [Common Settings].
3.
Press [Limit New Destination] → select the type of destinations to restrict.
4.
Press [On] → [OK].
If you do not want to restrict new destinations, press [Off].
Adding a Device Signature to Sent PDF or XPS Documents
To "Settings/Registration Table."
This mode enables you to always add a device signature to sent PDF or XPS documents.
For information on the optional products required to use this function, see "Optional Products Required for Each Function."
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Send] → [Common Settings].
3.
Press [Always Add Device Signature to Send] → [On] for <Always Add Device Signature to Send> → specify the settings for <Restrict File Formats>.
If you do not want to add a device signature, press [Off] for <Always Add Device Signature to Send>.
If you set <Restrict File Formats> to 'On', only PDF or XPS files can be sent.
NOTE
If <Restrict File Formats> is set to 'On', and sending a file in a format other than PDF or XPS is registered in the Favorites Settings Button, the file cannot be sent.
4.
Press [OK].
Restricting the Domains to Which E-mail/I-Fax Documents Can Be Sent
To "Settings/Registration Table."
You can restrict the domains to which documents can be sent via e-mail or I-fax. If you restrict the domains for sending, you can send documents only to destinations that belong to the specified domains.
For information on the optional products required to use this function, see "Optional Products Required for Each Function."
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Send] → [E-Mail/I-Fax Settings].
3.
Press [Restrict TX Destination Domain] → [On] for <Restrict Sending to Domains>.
Press [Off] to not restrict the domains.
4.
Specify the domains to which you want to allow e-mail or I-fax documents to be sent.
If you want to register a domain:
If you want to edit a domain:
If you want to delete a domain:
If you want to register a domain:
Press [Register].
Press [Domain Name].
Enter the domain name → press [OK].
Press [OK].
Select [Allow] for <Send to Subdomain> to allow sending to subdomains.
NOTE
You can register up to three domains.
If you want to edit a domain:
Select the desired registered domain → press [Details/Edit].
Press [Domain Name].
Enter the domain name → press [OK].
Press [OK].
Select [Allow] for <Send to Subdomain> to allow sending to subdomains.
If you want to delete a domain:
Select the domain to delete → press [Delete].
Press [Yes].
5.
Press [OK].

Setting to Confirm Entered Fax Numbers

To "Settings/Registration Table."
This mode displays a confirmation screen when a user enters a fax number, to prevent misdialing.
For information on the optional products required to use this function, see "Optional Products Required for Each Function."
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Send] → [Fax Settings].
3.
Press [Confirm Entered Fax Number] → [On] → [OK].
If you do not want to confirm entered fax numbers, press [Off].

Allowing Sending from the Fax Driver

To "Settings/Registration Table."
You can allow sending from the fax driver.
For information on the optional products required to use this function, see "Optional Products Required for Each Function."
1.
Press (Settings/Registration).
2.
Press [Function Settings] → [Send] → [Fax Settings].
3.
Press [Allow Fax Driver TX] → [On] → [OK].
If you do not want to restrict sending, press [Off].
IMPORTANT
The following destinations cannot be edited if a destination type in [Limit New Destinations] is set to 'On':
Destinations obtained via LDAP servers.
New destinations registered in favorite settings.
E-mail addresses obtained by pressing [Send to Myself].
Destinations of a job that is cancelled because of transmission errors, or a job that is waiting to be sent with the Delayed Send mode on the Status Monitor/Cancel screen.