Specifying Destinations Using the Address Book (LDAP Server)

You can specify a destination by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers.

NOTE
You may have to set up the LDAP servers beforehand, depending on the network environment. (See "LDAP Server Settings.")

Press [Scan and Send] → [Address Book].

Press [Change Address Book].

NOTE
[Change Address Book] only appears if you register both the Remote Address Book and LDAP server. If only the LDAP server is registered on the machine, [To LDAP Server] is displayed.

Press [LDAP Server].

Press the drop-down list → select the server to search.

The Enter Network Password screen appears if the settings for [Register LDAP Server] are as follows:

If <Display authentication dialog when searching> is set to 'On' in [Register LDAP Server] in [Set Destination] (Settings/Registration)

If the user name, password, or domain name is incorrect

IMPORTANT
You cannot search for a destination via an LDAP server if the time settings of the server and this machine are more than five minutes apart. If you cannot search even when the user name and password are correct, check the time settings for the server and this machine. The number of search results displayed will not exceed the maximum limit set in [Register LDAP Server]. If the desired destination does not appear, either increase the maximum number of addresses to search, or change the search criteria. (See "Registering an LDAP Server.")

IMPORTANT

You cannot search for a destination via an LDAP server if the time settings of the server and this machine are more than five minutes apart. If you cannot search even when the user name and password are correct, check the time settings for the server and this machine.

The number of search results displayed will not exceed the maximum limit set in [Register LDAP Server]. If the desired destination does not appear, either increase the maximum number of addresses to search, or change the search criteria. (See "Registering an LDAP Server.")

NOTE
If multiple LDAP servers are registered and [Auto Search When Using LDAP Server] is set to 'On' in [Set Destination] (Settings/Registration), the first registered server displayed on the drop-down list is searched.

Search for the desired destinations.

NOTE
If you perform a new destination search when a search result is already displayed on the destination list screen, the displayed search result is cleared. If you press [ALL] when a search result for specified criteria is already displayed, the search result is cleared and a search for all criteria is processed. If you set [Auto Search When Using LDAP Server] to 'Off' in [Set Destination] (Settings/Registration), nothing appears on the destination list screen until you perform a search. If a destination is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vice versa.

NOTE

If you perform a new destination search when a search result is already displayed on the destination list screen, the displayed search result is cleared.

If you press [ALL] when a search result for specified criteria is already displayed, the search result is cleared and a search for all criteria is processed.

If you set [Auto Search When Using LDAP Server] to 'Off' in [Set Destination] (Settings/Registration), nothing appears on the destination list screen until you perform a search.

If a destination is registered with an e-mail address and a fax number, you can search for the e-mail address by entering the fax number as the search criterion, and vice versa.

If you want to search for a destination by entering search criteria:

Press [Search by Conditions] → press the search category drop-down list → select the desired search category.

The available search categories are as follows:

[Name]:	Search by name.
[E-Mail]:	Search by e-mail address.
[Fax]:	Search by fax number.
[Organization]:	Search by organization name.
[Org. Unit]:	Search by organizational unit (e.g., departments in an organization).

For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c (country)=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows:

organization=canon

organizationUnit=salesdept

NOTE
You can only use organization/organizationUnit as search categories if the information has been registered on the LDAP Server. You may be unable to search using organization/organizationUnit, depending on the type of server application. You can also add additional user-defined search attributes. (See "Registering/Editing LDAP Search Attributes.")

Press the search condition drop-down list → select the desired search condition.

You can select from the following search conditions:

[Contains]:	The result must contain the entered text.
[Does Not Contain]:	The result must not contain the entered text.
[Equals]:	The result must equal the entered text.
[Differs from]:	The result must not equal the entered text.
[Begins with]:	The result must begin with the entered text.
[Ends with]:	The result must end with the entered text.

Press [Set] → enter the search criterion → press [OK].

To edit the stored search criteria, press [Set] → enter the new search criteria.

To continue adding search criteria, press [Add Search Condition] → [or] or [and] → repeat the steps as necessary.

[or]:	The machine searches and returns results that match any of the specified search criteria.
[and]:	The machine searches and returns only results that match all of the specified search criteria.

To delete the search criteria, press [Delete]. If you want to change set search criteria, press [Delete] → repeat the steps to specify the search criteria.

NOTE
You can specify up to four different search criteria at a time. If you specify three or more search criteria, you cannot use both [or] and [and] together.

Press [Start Searching].

To cancel searching while the machine is searching, press [Stop]. If the machine finds results before you press [Stop], those search results are displayed.

NOTE
If you press [Start Searching] without specifying any search criteria, all of the addresses stored on the LDAP server appear.

Select the destination from the search results → press [OK].

You can select multiple destinations.

If you press [Specify E-Mail Address as I-Fax], the key lights to show that this setting is turned on, and the selected e-mail address can be specified as an I-fax destination.

If you specify an I-fax address as the destination, read the displayed message → press [OK].

NOTE
To cancel a selected destination, select the destination again. If you specify an e-mail address as an I-fax destination, the only information that you can retrieve from the server is the I-fax address. To specify settings to match the recipient's receiving conditions, press [Details] on the Scan and Send screen. If you select only one destination, press (Start) to send from the Address Book screen.

NOTE

To cancel a selected destination, select the destination again.

If you specify an e-mail address as an I-fax destination, the only information that you can retrieve from the server is the I-fax address. To specify settings to match the recipient's receiving conditions, press [Details] on the Scan and Send screen.

If you select only one destination, press

(Start) to send from the Address Book screen.

NOTE
The information that can be obtained from the LDAP server consists of only names and e-mail addresses. You cannot directly specify a destination obtained via a server as a forwarding destination. To specify it as a forwarding destination, you must first store it in the Local Address Book. (See "Registering an Address Obtained via an LDAP Server.")