Management Report

A Management Report can be printed either automatically or manually.
A Management Report is automatically printed when either the number of communication results reaches 100, or a specified time is reached. The send and receive logs can also be printed separately.
For information on the optional products required to use this function, see "Optional Products Required for Each Function."
The items printed for the report and a description of each item are indicated below.

DEPT. ID

If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to Department ID.

ST. TIME (Start Time)

The date and time (in 24-hour notation) at which the document started to be transmitted or received are printed. An asterisk (*) indicates a job that has already been printed. If SSO-H is set as the login service, the user name used for login is printed below the start time. When the machine cannot specify the user (for example, when automatically forwarding), the user name is not printed.

DESTINATION ADDRESS

The address of the recipient is printed.
If the send job is sent to a file server (FTP, SMB, or WebDAV):
The path name is printed on the second line.
If a subaddress is specified for sending a fax:
The destination address is printed on the second line.

DESTINATION ID

The name of the recipient is printed.

JOB NO.

The four digit number, that is automatically assigned when the document is accepted for sending or receiving, is printed. Numbers between 0001 and 4999 are for sending, while numbers between 5001 and 9999 are for receiving.

MODE

The type and mode of transmission are printed.
Transmission type: Send (TX), Receive (RX)
Mode of transmission: FTP, SMB, WebDAV, I-Fax (I-FAX), E-mail (MAIL), Fax (FAX), ECM
NOTE
If the FAX Board is installed, FAX, and ECM can be printed in the MODE column.
If the Color Universal Send Kit is activated, FTP/SMB/WebDAV/I-Fax/E-mail is displayed.

PGS.

The number of pages that were sent or received is printed.

RESULT

Prints "OK," "NG," or "---."
If the send job is cancelled, "STOP" is printed.
OK:
Sending was completed successfully. The communication time is also printed next to "OK."
NG:
Sending failed. The communication time and error code are also printed next to "NG."
When sending is successful, but it is not confirmed whether the e-mail message or I-fax, or the file that you sent was actually delivered, "---" is printed.
Automatically Printing the Communication Management Report
Manually Printing the Communication Management Report
NOTE
A list of fax, e-mail, I-fax, and file server transmission logs is printed on the Management Report.
If a field exceeds its display capacity, only those characters that fit in the display are printed.

Automatically Printing the Communication Management Report

The Communication Management Report is printed automatically.
1.
Press .
2.
Press [Function Settings] → [Send] →[Common Settings].
3.
Press [Communication Management Report].
4.
Specify each setting → press [OK].
<Auto Print (100 Transmissions)>
Press [On] to automatically print the Management Report when the number of send and receive transmissions reaches 100.
<Specify Print Time>
To print the report at a specified time, press [On] → enter the time using - (numeric keys).
Enter all four digits of the time (including zeros), using 24-hour notation.
Examples:
7:05 a.m. → 0705
11:18 p.m. → 2318
If you make a mistake when entering the time, press  to clear your entry → enter another four digit number.
If the number of send and receive transmissions exceeds 100 before the specified time, a Communication Management Report of the most recent 100 transmissions is printed.
To print the send and receive logs separately, press [Send/Receive Separate] to select it.
NOTE
If [Display Log] in [Management Settings] (Settings/Registration) is set to 'Off', [Communication Management Report] is not displayed.
If [Display Log] in [Management Settings] (Settings/Registration) is changed from 'Off' to 'On', the following settings are switched to 'Off' automatically:
Auto Print (100 Transmissions)
Specify Print Time
If the Color Universal Send Kit is activated, a list of fax, e-mail, I-fax, and file server transmission logs are printed.
If the fax board is installed or the Remote Fax Kit is activated, a list of fax transmission logs are printed.
When the message <Check the printer. Call service representative.> is displayed to indicate that the Print function is unavailable, the machine automatically prints a Management Report after it recovers from the problem. The latest 100 communication results are printed on the report.

Manually Printing the Communication Management Report

You can manually print the sending history as the Communication Management Report.
1.
Press .
Printing the Send History:
Printing the Reception History:
Printing the Send History:
Press [Send] → [Log].
Press the drop-down list → select the desired items → press [Print List].
NOTE
To print the send history for the Fax Activity Report, select [Fax] in the drop-down list. (See "Fax Activity Report.")
Printing the Reception History:
Press [Receive] → [Log].
Press the drop-down list → select the desired items → press [Print List].
NOTE
To print the reception history for the Fax Activity Report, select [Fax] in the drop-down list. (See "Fax Activity Report.")
2.
Press [Yes].
3.
Press [OK].