Faxing

The procedure for faxing a document created in application is as follows.

NOTE
Faxing methods may vary according to the application you are using. For details, see the instruction manuals provided with the application.

Select [Print] from the [File] menu of the the application.

Select your fax from [Name] → click [Print] (or [OK]).

Specify the send address in the [Fax Sending Settings] dialog box.

When entering the destination name and fax number:

When setting the destination name from the address book:

When entering the destination name and fax number:

Enter the recipient name and fax number in the [Sending Settings] sheet → click [Add to Destination List].

NOTE
If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the [Security Settings] dialog box of the [Special] sheet, the [Confirm Password] dialog box is displayed when you click [Add to Destination List]. For details, see the online help. (See the "Viewing the Online Help.")

When setting the destination name from the address book:

Click [Address Book] in the [Sending Settings] sheet.

Select the recipient → click [Add to List] → [OK].

NOTE
For details about registering addresses and how to use the address book, see "Using the Address Book".

If you want to attach a cover sheet, click [Cover Sheet] → specify a format for the cover sheet.

NOTE
For details about cover sheet attachment, see "Attaching a Cover Sheet."

Click [OK].

Faxing begins.

NOTE
To stop sending a fax, do so from the Status Monitor/Cancel screen of the machine (see "Status Monitor/Cancel"). If a printer icon is displayed in the task tray at the bottom right of your computer monitor, you can stop sending a fax from your computer. Double-click the printer icon → click the name of the file you want to stop sending → click [Document] → [Cancel]. If an error occurs in the machine while sending a fax, send the document once more from the fax driver. The fax job sent from the fax driver for which an error occurred will be erased regardless of whether [Erase Failed TX] is turned on or off at the machine. You cannot access or edit the address book if you do not have access permission (default: Power Users or higher) to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and specify a folder, such as the [My Documents] folder, that you have write permission for as the destination folder of the address book. For details, see "Changing the Address Book Export Destination." Up to 512 fax transmission recipients can be stored in the machine. If the number of recipients exceeds 512 after a fax job has been sent to the device, the last job to be input will be erased. Be careful when registering more than 512 recipients in groups or when sending a fax continuously to multiple groups. The number of destinations that you can send to at one time depends on the conditions under which the cover sheet has been attached. For details, view the online help. (See "Viewing the Online Help.") The display may vary according to the operating system and system environment.

NOTE

To stop sending a fax, do so from the Status Monitor/Cancel screen of the machine (see "Status Monitor/Cancel").

If a printer icon is displayed in the task tray at the bottom right of your computer monitor, you can stop sending a fax from your computer. Double-click the printer icon → click the name of the file you want to stop sending → click [Document] → [Cancel].

If an error occurs in the machine while sending a fax, send the document once more from the fax driver. The fax job sent from the fax driver for which an error occurred will be erased regardless of whether [Erase Failed TX] is turned on or off at the machine.

You cannot access or edit the address book if you do not have access permission (default: Power Users or higher) to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and specify a folder, such as the [My Documents] folder, that you have write permission for as the destination folder of the address book. For details, see "Changing the Address Book Export Destination."

Up to 512 fax transmission recipients can be stored in the machine. If the number of recipients exceeds 512 after a fax job has been sent to the device, the last job to be input will be erased. Be careful when registering more than 512 recipients in groups or when sending a fax continuously to multiple groups.

The number of destinations that you can send to at one time depends on the conditions under which the cover sheet has been attached. For details, view the online help. (See "Viewing the Online Help.")

The display may vary according to the operating system and system environment.