Overview of This Function

If you press [Scan and Send] on the Main Menu screen, the Scan and Send Basic Features screen appears. The Send function enables you to scan documents and send them to specified destinations via e-mail or I-fax or save them to a file server. You can send documents to multiple destinations simultaneously using various sending methods, such as e-mail and I-fax.

The basic flow of operations for sending is as follows:

Scan and Send Basic Features Screen

The screen below, which appears when you select [Scan and Send] on the Main Menu screen, is called the Scan and Send Basic Features screen.

1	[Address Book] Press to search and select a destination using the Address Book (Local Address Book, Remote Address Book, or LDAP Server).
2	[One-Touch] Press to displays the screen for registering/specifying one-touch buttons.
3	[New Destination] Press to specify a destination is not stored in an Address Book.
4	[Send to Myself] Press to specify your own e-mail address as the destination.
5	[Cc Bcc] Press to specify Cc or Bcc addresses.
6	[Specify Destinations] Press to display the methods for specifying destinations or the destination list.
7	You can specify the following settings: Register Favorites Settings Edit Favorites Settings Register to Quick Menu (See "Quick Menu.") Change Default Settings Register Options Shortcuts Set SMTP Authentication [Set SMTP Authentication] appears only if you set authentication by SSO-H. For details, see "Common Communication Settings for E-Mail/I-Fax."
8	[Previous Settings] Display to recall the last three send jobs, including the destinations, scan settings, and send settings.
9	[Favorite Settings] Press to register frequently used settings or to recall registered settings.
10	Select Colour Press to select the colour settings.
11	Resolution Press to select the resolution.
12	Scan Size Press to select the size of the original.
13	File Format Press to select the file format.
14	Shortcuts to Options Press to select a [Options] mode. [2-Sided Original] and [Different Size Originals] are displayed as default later. (See "Set Options Shortcuts.")
15	[Options] Press to select and use other modes available for scanning and sending. Set useful send functions such as sending different sized originals together or 2-sided originals.
16	Destination List Press to display a list of destinations.
17	[Delete Dest.] Press to delete a destination displayed in the destination list.
18	[Details] Press to checks or changes the destination information selected from the destination list.

IMPORTANT
You must specify network settings to be able to send scanned documents to an e-mail address, I-fax address, or file server. (See "Common Communication Settings for E-Mail/I-Fax.")

NOTE
[Send to Myself] appears only if you set authentication by SSO-H. To display [Fax] when [New Destination] is selected, set <Enable Fax in Scan and Send Function> for [Display Fax Function] to 'On'. (See "Display Fax Function.")

Address Book Screen

You can use various methods to search for destinations from the Address Book on the screen for selecting destinations. You can also search using a combination of these methods.

1	Specify Type of Destination drop-down list If you press [All], (E-Mail), (Fax), (I-Fax), (File), or (Group) destinations for each type appear.
2	[Change Address Book] If you press [Change Address Book], you can switch the display to the [Local], [Remote], or [LDAP Server] address book.
3	All Address List drop-down list Press the All Address List drop-down list to display a list of Address Lists 1 to 10 and One-Touch. Address Lists group the addresses stored in the Address Book.
4	[Other Ops.] If you press [Other Ops.], you can register new destinations, edit destination information, and check the detailed information for registered destinations.
5	Search Initial Letter button Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list.
6	[Search by Name] If you press [Search by Name], a pop-up screen for refining the address book appears. You can further refine the search by entering multiple consecutive characters, starting with the first character of the destination name. You can also refine the addresses displayed by using the [Keyboard] to enter multiple letters. [ABC] - [Sym] Displays the characters you can enter. The range of letters or the symbols you can enter appear. [Keyboard] Displays the keyboard on the touch panel display. [Clear] Press to delete all of the text entered [Backspace] Press to delete the last letter entered.

NOTE
You cannot use [Search by Name] when searching for a destination via an LDAP server. Press [Search by Name] to close the screen for refining the address book and return to the previous screen. If you select [All], destinations registered in one-touch buttons also appear. However, you cannot delete destinations registered in one-touch buttons. For instructions on deleting one-touch buttons, see "Storing/Editing/Deleting One-Touch Buttons." To cancel a selected destination, select the destination again. [Access No.] appears only on the screen if [Manage Address Book Access Number] is set to 'On'. (See "Managing the Address Book with Access Numbers.") To display [Fax] when [New Destination] is selected, set <Enable Fax in Scan and Send Function> for [Display Fax Function] to 'On'. (See "Display Fax Function.")

NOTE

You cannot use [Search by Name] when searching for a destination via an LDAP server.

Press [Search by Name] to close the screen for refining the address book and return to the previous screen.

If you select [All], destinations registered in one-touch buttons also appear. However, you cannot delete destinations registered in one-touch buttons. For instructions on deleting one-touch buttons, see "Storing/Editing/Deleting One-Touch Buttons."

To cancel a selected destination, select the destination again.

[Access No.] appears only on the screen if [Manage Address Book Access Number] is set to 'On'. (See "Managing the Address Book with Access Numbers.")

To display [Fax] when [New Destination] is selected, set <Enable Fax in Scan and Send Function> for [Display Fax Function] to 'On'. (See "Display Fax Function.")