Registering a Group Address

The Group Address feature enables you to create a group. You can register different types of destinations (such as fax, e-mail, I-fax, or file server destinations) as a single group.
You can register up to 256 destinations in a group address.

Optional products are required to use the Fax function. For information on the optional products required to use the Fax function, see "Optional Products Required for Each Function."

IMPORTANT
If you want to store a group address, the destinations must be stored beforehand, such as fax numbers, e-mail addresses, I-fax addresses, and file server addresses.

Press

(Settings/Registration).

Press [Set Destination] → [Register Destinations] → [Register New Dest.].

Press [Group].

Select an address list from Address List 1 to 10.

Address lists are a convenient way to classify destinations.

The group address that you enter will be stored in the selected address list.

Press [Name].

Enter a name for the group → press [OK].

Press [Next].

Press [Add from Address Book].

To store destinations in a group address, the destinations must be stored in the address list that contains the group address.

To delete a destination, select the destination that you want to delete → press [Delete].

Select the destination to register from the address book → press [OK].

If you want to select a destination that is stored with an access number, press [Access No.] → enter the access number. (See "Registering an E-Mail Address" and "Storing Fax Numbers.")

To cancel a selected destination, select the destination again.

You can restrict the types of destinations displayed in the results list by selecting the desired type of destination from the drop-down list.

To check the detailed information for a selected destination, select the destination → press [Details]. Press [OK] to return to the previous screen.

Repeat the step 8 and 9 to register other addresses as necessary.

NOTE
[Access No.] appears on the screen only if [Manage Address Book Access Numbers] is set to 'On' in [Set Destination] (Settings/Registration). (See "Managing the Address Book with Access Numbers.")

10.

Press [OK] → [Close].

If you are performing Access Number Management for the Address Book, perform the following operation.

Press [Next] → [Access No.] → [Access No.].

Enter the access number using

(numeric keys) → press [Confirm].

Enter the access number again for confirmation → press [OK] → [OK].

NOTE
If you want to store a group address, you can only select destinations registered in the same Address List. You can register e-mail addresses, I-fax addresses, and file server addresses in a group address. If the Fax Function is available to use, you can also store fax numbers in a group address. If you try to send to a file server in which [Confirm Before Sending] is set to 'On', a screen appears prompting you to enter a user name and password. In this case, enter the previously set password. If you want to register a file server in a group address, set [Confirm Before Sending] to 'Off'. You cannot send to a group address including a file server in which [Confirm Before Sending] is set to 'On'. (See "Registering a File Server Address.")

NOTE

If you want to store a group address, you can only select destinations registered in the same Address List.

You can register e-mail addresses, I-fax addresses, and file server addresses in a group address.

If the Fax Function is available to use, you can also store fax numbers in a group address.

If you try to send to a file server in which [Confirm Before Sending] is set to 'On', a screen appears prompting you to enter a user name and password. In this case, enter the previously set password. If you want to register a file server in a group address, set [Confirm Before Sending] to 'Off'. You cannot send to a group address including a file server in which [Confirm Before Sending] is set to 'On'. (See "Registering a File Server Address.")