One-Touch Buttons
The one-touch button feature is used for storing addresses for the e-mail, I-fax, file server, fax, and group address functions. The group address feature enables you to create a group of up to 499 stored destinations as a single destination. This feature is useful when you want to send the same document to multiple destinations at one time.
You can store up to 200 destinations in the one-touch buttons. Registering a destination in the one-touch buttons saves you the effort of entering that destination’s address each time you send documents.
This section describes how to register, use, and edit the one-touch buttons.
IMPORTANT
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If the Language Switch setting is set to ‘On’, some characters are restricted and cannot be entered. To enter all characters, set the Language Switch setting to ‘Off’. ( Configuring the Machine's Basic Settings)
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NOTE
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Destinations stored in one-touch buttons are also displayed in the Address Book.
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Registering the One-Touch Buttons
Follow this procedure to register destinations in the one-touch buttons.
1
Display the Register One-touch Button screen.
You can access this screen from the Additional Functions screen or by using the Register key (shortcut key to the Register One-touch Button screen) on the One-touch or Address Book screen.
If you want to access from the Additional Functions screen:
1
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Press (Additional Functions) → [Address Book Settings].
If a password has been set for the Address Book, enter the password using - (numeric keys) → press [OK]. ( Setting the Send Function)
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2
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Press [One-touch Buttons].
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If you want to access using the Register key on the One-touch screen:
1
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Press (SEND) → [One-touch Buttons].
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2
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Press .
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If you want to access using the Register key on the Address Book screen:
1
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Press (SEND) → [Address Book].
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2
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Press .
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3
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Press [Register One-touch Button].
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2
Select a one-touch button to register → press [Register/Edit].
Press [
] or [
] to scroll to the desired one-touch button if it is not displayed.
You can also specify the one-touch button’s number by entering the three digit number of the desired one-touch button using
-
(numeric keys).
NOTE:
One-touch buttons that already have destinations stored in them are displayed with a black square (
) in the lower right corner of the button.
If you select a one-touch button that already has destinations stored in it, the destinations are displayed. If the selected one-touch button is a group address, the number of destinations registered in the group address is displayed.
3
Select [Fax], [E-mail], [I-Fax], [File], or [Group].
4
Specify the destination and register name → press [Next].
5
Enter the one-touch button name (up to 12 characters) → press [OK].
6
Press [Done].
7
Press
(Reset) to return to the top screen.
Using the One-Touch Buttons
Follow this procedure to specify destinations using the one-touch buttons.
1
Press
(SEND) → [One-touch Buttons].
2
Select the desired one-touch button.
Each one-touch button is assigned a three digit number. If you know the one-touch button’s three digit number, enter the number for the desired one-touch button using
-
(numeric keys).
Press [
] or [
] to scroll to the desired one-touch button if it is not displayed.
NOTE:
You can select multiple one-touch buttons.
To cancel the selected one-touch button, press [One-touch Buttons] → press the selected one-touch button again.
The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (
Customizing Settings) For example, if E-mail Send is set to ‘Do not allow’ or ‘Only allow sending to own address’, the one-touch buttons containing e-mail addresses or I-fax addresses are grayed out.
If the settings under <When Sending File to Address Registered in Address Book> are configured to display an authentication screen, do not specify multiple file server addresses at the same time. (
Customizing Settings) If you specify multiple file server addresses, an error message appears when you press
(Start) in step 4.
3
Press [Done].
The selected destination appears on the top screen.
If you want to check the selected destination:
1
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Press [Details] → check the destination’s information → press [Done].
If the destination is a group address, select one destination at a time → press [Details] → check the destination’s information → press [Done] twice.
For help, see step 3 in Using the Address Book.
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If you want to delete the selected destination:
4
Specify the scan settings, send settings, and press
(Start) to send documents.
NOTE:
If the settings under <Authentication Method> in <SMTP Authentication Settings> are configured to display an authentication screen, the Enter Network Password screen appears when you press
(Start) to send e-mails or I-faxes. (
Customizing Settings) Specify the user name and password → press [OK].
If the settings under <When Sending File to Address Registered in Address Book> are configured to display an authentication screen, the Enter Network Password screen appears when you press
(Start) to send documents to a file server. (
Customizing Settings) Specify the user name and password → press [OK].
Editing/Deleting the Registered Information in the One-Touch Buttons
Follow this procedure to edit or delete the registered information in the one-touch buttons.
1
Display the Register One-touch Button screen.
2
Select the one-touch button to be changed or deleted.
Press [
] or [
] to scroll to the desired one-touch button if it is not displayed.
If you know the one-touch button’s three digit number, enter the three digit number of the desired one-touch button using
-
(numeric keys).
NOTE:
One-touch buttons that already have destinations stored in them are displayed with a black square (
) in the lower right corner of the button.
If you select a one-touch button that already has destinations stored in it, the destinations are displayed.
3
Change or delete the registered information of the selected one-touch button.
If you want to change the registered information:
1
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Press [Register/Edit].
The current settings for the selected one-touch button appear.
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2
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Change the registered information → press [OK].
The display returns to the Register One-touch Button screen.
NOTE:
For instructions on how to register the one-touch buttons, see Registering the One-Touch Buttons.
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If you want to delete the registered information:
1
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Press [Erase].
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2
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Press [Yes].
The message <Erased.> appears for approximately two seconds on the touch panel display.
The registered information is deleted.
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4
Press
(Reset) to return to the top screen.