Printing Communication Reports
This section describes how to print the following communication reports: Fax TX Report, E-Mail/I-Fax/File TX Report, Activity Report, RX Report, and Fax Activity Report.
Fax TX Report
Follow this procedure to set Fax TX Reports to print automatically.
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NOTE
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The results of fax transmissions can be printed.
The default settings are:
Fax TX Report: ‘For Error Only’
Report With TX Image: ‘On’
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1
Press 
(Additional Functions).
(Additional Functions).The Additional Functions menu appears.
2
Press [Report Settings].
3
Press [Settings].
4
Press [Fax TX Report].
5
Select [On], [For Error Only], or [Off].
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[On]:
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Prints a report every time you send a fax.
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[For Error Only]:
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Prints a report only when a transmission error occurs.
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[Off]:
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Does not print a report.
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If you select [On] or [For Error Only]:
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1
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Press [On] or [Off] for <Report With TX Image> → press [OK].
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If you select [Off]:
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Press [OK].
 NOTE:
Even if <Report with TX Image> is set to ‘On’, the contents of the sent document are not printed on the report when sending documents in the color mode.
You cannot print a Multi TX/RX Report with an image of the sent original attached to it even if <Report With TX Image> is set to ‘On’.
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6
Press 
(Reset) to return to the top screen.
(Reset) to return to the top screen.E-Mail/I-Fax/File TX Report
Follow this procedure to set E-Mail/I-Fax/File TX Report to print automatically.
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NOTE
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The results of e-mail, I-fax, file server, and USB memory media device can be printed.
The default settings are:
E-Mail/I-Fax/File TX Report: ‘On’
Report With TX Image: ‘On’
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1
Press (Additional Functions) → [Report Settings] → [Settings].
(Additional Functions) → [Report Settings] → [Settings].For help, see steps 1 to 3 in Fax TX Report.
2
Press [E-Mail/I-Fax/File TX Report].
3
Select [On], [For Error Only], or [Off].
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[On]:
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Prints a report every time you send a document.
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[For Error Only]:
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Prints a report only when a transmission error occurs.
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[Off]:
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Does not print a report.
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If you select [On] or [For Error Only]:
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1
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Press [On] or [Off] for <Report With TX Image> → press [OK].
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If you select [Off]:
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1
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Press [OK].
 NOTE:
Even if <Report with TX Image> is set to ‘On’, the contents of the sent document are not printed on the report when sending documents in the color mode.
You cannot print a Multi TX/RX Report with an image of the sent original attached to it even if <Report With TX Image> is set to ‘On’.
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4
Press (Reset) to return to the top screen.
(Reset) to return to the top screen.Activity Report
Follow this procedure to set Activity Reports to print automatically.
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NOTE
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A list of e-mail, I-fax, file server, USB memory media device, and fax transactions is printed.
An Activity Report can be printed manually at any time from the System Monitor screen. (Checking / Printing Communication Log)
The default settings are:
Auto Print: ‘On’
Send/Receive Separate: ‘Off’
Daily Activity Report Time: ‘Off’
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1
Press (Additional Functions) → [Report Settings] → [Settings].
(Additional Functions) → [Report Settings] → [Settings].For help, see steps 1 to 3 in Fax TX Report.
2
Press [Activity Report].
NOTE:
If Job Log Display in System Settings is set to ‘Off’, [Activity Report] is not displayed. (Protecting the Machine from Unauthorized Access)
3
Specify each setting → press [OK].
<Auto Print>:
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[On]:
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The Activity Report is automatically printed when the number of send and receive transactions reaches 40.
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[Off]:
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The Activity Report is not automatically printed.
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<Send/Receive Separate>:
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[On]:
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The send and receive logs are printed separately.
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[Off]:
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The send and receive logs are not printed separately.
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<Daily Activity Report Time>:
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[On]:
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The Activity Report is printed at the specified time. Enter all four digits of the time (including zeros), using 24-hour notation. If you make a mistake when entering the time, press
 (Clear) to clear your entry → enter another four digit number.If the number of send and receive transactions exceeds 40 before the specified time, an Activity Report of most recent 40 transactions is printed. |
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[Off]:
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The time to print the Activity Report is not specified.
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NOTE:
If Job Log Display in System Settings is set to ‘On’, <Auto Print> automatically switches to ‘Off’.
4
Press (Reset) to return to the top screen.
(Reset) to return to the top screen.RX Report
Follow this procedure to set RX Reports to print automatically.
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NOTE
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The default setting is ‘Off’.
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1
Press (Additional Functions) → [Report Settings] → [Settings].
(Additional Functions) → [Report Settings] → [Settings].For help, see steps 1 to 3 in Fax TX Report.
2
Press [
] or [
] until [RX Report] appears → press [RX Report].
] or [] until [RX Report] appears → press [RX Report].
3
Select [On], [For Error Only], or [Off] → press [OK].
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[On]:
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Prints a report each time a document is received.
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[For Error Only]:
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Prints a report only when a reception error occurs.
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[Off]:
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Does not print a report.
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4
Press (Reset) to return to the top screen.
(Reset) to return to the top screen.Fax Activity Report
Follow this procedure to set Fax Activity Reports to print automatically.
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NOTE
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A Fax Activity Report can be printed manually at any time from the System Monitor screen. (Checking / Printing Communication Log)
The default settings are:
Auto Print: ‘Off’
Send/Receive Separate: ‘Off’
Daily Activity Report Time: ‘Off’
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1
Press (Additional Functions) → [Report Settings] → [Settings].
(Additional Functions) → [Report Settings] → [Settings].For help, see steps 1 to 3 in Fax TX Report.
2
Press [] or [] until [Fax Activity Report] appears → press [Fax Activity Report].
] or [] until [Fax Activity Report] appears → press [Fax Activity Report].
NOTE:
If Job Log Display in System Settings is set to ‘Off’, [Fax Activity Report] is not displayed. (Protecting the Machine from Unauthorized Access)
3
Specify each setting → press [OK].
<Auto Print>:
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[On]:
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The Fax Activity Report is automatically printed when the number of send and receive transactions reaches 40.
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[Off]:
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The Fax Activity Report is not automatically printed.
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<Send/Receive Separate>:
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[On]:
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The send and receive logs are printed separately.
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[Off]:
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The send and receive logs are not printed separately.
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<Daily Activity Report Time>:
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[On]:
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The Fax Activity Report is printed at the specified time. Enter all four digits of the time (including zeros), using 24-hour notation. If you make a mistake when entering the time, press
(Clear) to clear your entry → enter another four digit number.If the number of send and receive transactions exceeds 40 before the specified time, a Fax Activity Report of most recent 40 transactions is printed. |
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[Off]:
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The time to print the Fax Activity Report is not specified.
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NOTE:
If Job Log Display in System Settings is set to ‘On’, <Auto Print> automatically switches to ‘Off’.
4
Press (Reset) to return to the top screen.
(Reset) to return to the top screen.