IMPORTANT
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It is recommended that the network administrator configure the file server.
To send data from the machine to a server on the network, you must enter an address setting from the control panel. For instructions on how to specify recipient address settings, see Sending Documents.
To send scanned documents to a Windows shared folder, you need to set up the send files function of the machine. For more information, see Setting up the Send Files Function of the Machine (SMB Settings).
The procedure in this section describes how to configure a sample shared folder. Depending on your environment, the actual configuration procedure may differ.
To send data to a shared folder with the imageRUNNER 2545/2535/2530/2525/2520, the Send function must be activated with the optional Color Send Kit-Y1.
IPv6 is not supported.
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NOTE
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You can also send data to an FTP server over a TCP/IP network. For more information, see Setting File Server (FTP).
If the [User Account Control] dialog box appears during the procedure in Windows Vista/Server 2008, click [Continue].
If the [User Account Control] dialog box appears during the procedure in Windows 7/Server 2008 R2, click [Yes].
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NOTE
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The number of users or clients that can access a server running Windows 2000/XP/Vista/7/Server 2003/Server 2008 is limited. After this number of users or clients is reached, it is not possible to send to a server running Windows 2000/XP/Vista/7/Server 2003/Server 2008.
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1
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Right-click the [My Computer] icon on the desktop → click [Manage] to open the [Computer Management] dialog box.
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2
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Right-click the [Computer Management (Local)] icon → click [Properties].
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3
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Click the [Network Identification] tab to display the [Network Identification] sheet → confirm the [Computer name] setting.
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4
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Click [Cancel] repeatedly to close all the dialog boxes.
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1
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Click [Start] on the Windows taskbar, right-click [My Computer] → click [Properties].
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2
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Click the [Computer Name] tab to display the [Computer Name] sheet.
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3
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Click [Change] → [More] in the [Computer Name Changes] dialog box.
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4
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In the [Computer Name Changes] dialog box, confirm the computer name in the [Computer name] box.
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5
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Click [Cancel] repeatedly to close all the dialog boxes.
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1
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Click [Start] on the Windows taskbar, right-click [Computer] → select [Properties].
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2
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In the [System] window, confirm the computer name.
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3
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Close the [System] window.
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1
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Right-click the [My Network Places] icon on the desktop → select [Properties] to open the [Network and Dialup Connections] dialog box.
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2
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Right-click the [Local Area Connection] icon → select [Properties].
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3
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Make sure that all the check boxes below are selected. If any of the boxes are not selected, select them.
[Client for Microsoft Networks]
[File and Printer Sharing for Microsoft Networks]
[Internet Protocol (TCP/IP)]
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4
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Close all the dialog boxes.
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1
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Click [Start] on the Windows taskbar, right-click [My Network Places] → select [Properties].
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2
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Right-click [Local Area Connection] → select [Properties].
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3
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Make sure that all the check boxes below are selected. If any of the boxes are not selected, select them.
[Client for Microsoft Networks]
[File and Printer Sharing for Microsoft Networks]
[Internet Protocol (TCP/IP)]
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4
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Close all the dialog boxes.
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1
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Click [Start] on the Windows taskbar, right-click [Network] → select [Properties].
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2
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Click [Manage network connections].
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3
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Right-click [Local Area Connection] → select [Properties].
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4
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Make sure that all the check boxes below are selected. If any of the boxes is not selected, select it.
[Client for Microsoft Networks]
[File and Printer Sharing for Microsoft Networks]
[Internet Protocol Version 4 (TCP/IPv4)]
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5
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Close all the dialog boxes.
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1
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Click [Start] on the Windows taskbar, click [Control Panel].
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2
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Click [Network and Internet].
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3
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Click [Network and Sharing Center].
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4
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Click [Local Area Connection].
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5
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Click [Properties].
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6
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Make sure that all the check boxes below are selected. If any of the boxes is not selected, select it.
[Client for Microsoft Networks]
[File and Printer Sharing for Microsoft Networks]
[Internet Protocol Version 4 (TCP/IPv4)]
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7
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Close all the dialog boxes.
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1
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Click [Start] on the Windows taskbar → select [Control Panel].
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2
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Select [Network Connections].
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3
|
Right-click [Local Area Connection] → select [Properties].
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4
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Make sure that all the check boxes below are selected. If any of the boxes are not selected, select them.
[Client for Microsoft Networks]
[File and Printer Sharing for Microsoft Networks]
[Internet Protocol (TCP/IP)]
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5
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Close all the dialog boxes.
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1
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Click [Start] on the Windows taskbar, right-click [Network] → select [Properties].
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2
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Click [Local Area Connection].
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3
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Click [Properties].
Make sure that all the check boxes below are selected. If any of the boxes is not selected, select it.
[Client for Microsoft Networks]
[File and Printer Sharing for Microsoft Networks]
[Internet Protocol Version 4 (TCP/IPv4)]
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4
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Close all the dialog boxes.
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NOTE
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If any components are not installed, follow the procedures below to install them.
Click [Install...] to open the [Select Network Component Type] dialog box.
If [Client for Microsoft Networks] is not installed, select [Client], and then click [Add...].
If [File and Printer Sharing for Microsoft Networks] is not installed, select [Service], and then click [Add...].
If [Internet Protocol (TCP/IP)] ([Internet Protocol Version 4 (TCP/IPv4)] for Windows Vista/7/Server 2008) is not installed, select [Protocol], and then click [Add...].
Select the component you want to install, and then click [OK].
If [Internet Protocol (TCP/IP)] ([Internet Protocol Version 4 (TCP/IPv4)] for Windows Vista/7/Server 2008) is not installed, you need to set an IP address for your computer. For details, ask your network administrator.
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1
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Select [Share this folder].
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1
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Click [If you understand the security risks but want to share files without running the wizard, click here.].
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2
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In the [Enable File Sharing] dialog box, select the [Just enable file sharing] check box, and then click [OK].
NOTE:
The procedure above is necessary only when you open the dialog box for the first time. If you are opening the dialog box for the second or subsequent time, proceed to the next step.
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1
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Click the [Permissions] button to open the [Permissions for <Folder Name>].
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2
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Under [Group or user names], select [Everyone] to grant → select the [Full Control] box under [Allow] if not selected.
NOTE:
Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server).
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3
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Click [OK] to close the [Permissions for <Folder Name>] dialog box.
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4
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If the [Security] tab is displayed in the [<Folder name> Properties], click the [Security] tab to set the local-level access permission. If not, proceed to step 7.
NOTE:
The [Security] tab is not displayed when:
The drive to which the shared folder is set is formatted in FAT16 or FAT32.
Simple file sharing is enabled.
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5
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Click [Add...] to open the [Select Users or Groups] dialog box.
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6
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Type “Everyone”.
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For Windows 2000
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For Windows Server 2003
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7
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[Check Names] → make sure that the correct object name is typed.
NOTE:
If the object name is entered incorrectly, the [Name Not Found] dialog box is displayed. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
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8
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Click [OK] to close the [Select Users or Groups] dialog box.
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9
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In the [Security] sheet, under [Name], select [Everyone]. Select the [Full Control] box under [Allow].
NOTE:
Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server).
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1
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Select the [Share this folder on the network] and [Allow network users to change my files] check boxes under [Network sharing and security].
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1
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Right-click the [My Computer] icon on the desktop → click [Manage] to open the [Computer Management] window.
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2
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Under [System Tools], click [Local Users and Groups].
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3
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Double-click the [Guest] user.
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4
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Deselect [Account is Disabled] to activate the Guest user account.
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5
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Click [OK] to close the [Guest Properties] dialog box.
NOTE:
This step is not necessary for Windows XP.
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NOTE
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Windows XP Home Edition does not support file sharing with access restriction.
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1
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Right-click the [My Computer] icon on the desktop → click [Manage] to open the [Computer Management] dialog box.
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2
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Under [System Tools], double-click [Local Users and Groups].
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3
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Right-click the [Users] folder → click [New User].
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4
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Set up the user accessing the shared folder.
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For Windows Server 2003
1. In the [New User] dialog box, enter the user name in [User name].
2. Enter the password in [Password] → re-enter the password in [Confirm password] → enter a user name not longer than 20 alphanumeric characters, and a password not longer than 14 alphanumeric characters.
3. Deselect [User must change password at next logon].
4. Select [Password never expires]. Confirm the settings.
5. Click [Create].
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5
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Close the [Computer Management] dialog box.
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1
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Click [start] on the Windows taskbar → select [Control Panel].
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2
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Click [User Accounts].
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3
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Click [Create a new account] → type a user name in [Type a name for the new account], and then click [Next].
NOTE:
The user name can be up to 20 alphanumeric characters long.
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4
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Select [Limited] → [Create Account].
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5
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Click the created user → click [Create a password].
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6
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Type a password in [Type a new password] and [Type the new password again to confirm], and then click [Create Password].
NOTE:
The password can be up to 14 alphanumeric characters long.
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7
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Close the [User Accounts] dialog box.
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1
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Click the [Permissions] button to open the [Permissions for <Folder Name>].
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2
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Click [Add...] to open the [Select Users or Groups] dialog box.
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3
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Type [Computer Name]\[User Name] in [Enter the object names to select].
For Windows XP
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4
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[Check Names]. Make sure that the correct object name is typed.
NOTE:
If the object name is entered incorrectly, the [Name Not Found] dialog box appears. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
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5
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Click [OK] to close the [Select Users or Groups] dialog box.
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6
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In the [Permissions for <Folder name>], under [Group or user names], select the user to whom you want to grant permission. Select the [Full Control] box under [Allow].
NOTE:
Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).
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7
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Click [OK] to close the [Permissions for <Folder Name>] dialog box.
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8
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If the [Security] tab is displayed in the [<Folder name> Properties], click the [Security] tab to set the local-level access permission. If not, proceed to step 8.
NOTE:
The [Security] tab is not displayed when:
The drive to which the shared folder is set is formatted in FAT16 or FAT32.
Simple file sharing is enabled.
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1
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Click [Add...] to open the [Select Users or Groups] dialog box.
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2
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Type [Computer Name]\[User Name] in [Enter the object names to select].
For Windows XP
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3
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Click [Check Names]. Make sure that the correct object name is typed.
NOTE:
If the object name is entered incorrectly, you see the [Name Not Found] dialog box. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.
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4
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Click [OK] to close the [Select Users or Groups] dialog box.
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5
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In the [Security] sheet, under [Name], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].
NOTE:
Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server).
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NOTE
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Even if you do not create a new account by following the procedures below, you can add a pre-registered account for users who are permitted to access the shared folder. In such case, you need to create a password if one has not been set for the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
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1
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Click [Start] on the Windows taskbar, select [Control Panel].
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2
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Click [Add or remove user accounts] under [User Accounts and Family Safety] ([User Accounts] for Windows Vista/Server 2008).
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3
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In the [Manage Accounts] dialog box, click [Create a new account].
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4
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In the [Create New Account] dialog box, type the desired user name → select [Standard user], and then click [Create Account].
NOTE:
The user name can be up to 20 alphanumeric characters long.
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5
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Click the user name created above → click [Create a password].
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6
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In the [Create Password] dialog box, type the password in two boxes circled in red, and then click [Create password].
For Windows 7
NOTE:
The password can be up to 14 alphanumeric characters long.
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7
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Close the [Change an Account] dialog box.
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NOTE
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Samba 2.2.8a or later is supported.
The procedures described in this section is are based on Mac OS X version 10.5. The procedures may differ depending on the version of Mac OS X you are using.
In some environments, detailed settings may be required in order to use Samba. For details, consult your network administrator.
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1
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Click the Apple icon in the top left of the screen → [System Preferences].
|
2
|
Click the [Sharing] icon in the [System Preferences] window.
|
3
|
Select [File Sharing] → click [Options].
|
4
|
Select [Share files and folders using SMB] → click [Done].
|
5
|
Click [Show All] on the toolbar.
|
1
|
Click the [Accounts] icon in the [System Preferences] window.
|
2
|
Click [+] to create a new account.
|
3
|
Select [Sharing Only] in [New Account].
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4
|
Enter the account information such as [Name] and [Password] → click [Create Account].
|
5
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Close the [Accounts] window.
|
1
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Click to select the shared folder created in step 4 → select [Show Info] from the [File] menu.
|
2
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In the [<folder name> Info] window, select [Shared Folder] under [General].
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3
|
Click the lock icon at the bottom of the window to make changes in [Sharing & Permissions].
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4
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Enter your system password in the password prompt dialog box → click [OK].
|
5
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Click [+] → select the account created in step 3 from the list displayed in [Select New User or Group] → click [Select].
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6
|
Set the permissions for the user.
NOTE:
To send files to the shared folder, it is necessary to enable write access for the user.
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7
|
Close the [<folder name> Info] window.
|
NOTE
|
Samba 2.2.8a or later is supported.
In some environments, detailed settings may be required in order to use Samba. For details, consult your network administrator.
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IMPORTANT
|
If you use <Windows (SMB): Browse> to specify each item, use it after the startup time has elapsed. For details about the Startup Time Settings, see Setting Startup Time.
Up to 47 alphanumeric characters can be entered for [Host Name] and 120 characters for [File Path] on the touch panel display.
If you change the language of the touch panel display, [Host Name] and [File Path] may not be displayed correctly, or you may not be able to browse the directories.
If the language of the touch panel display differs from the computer on your network, [Host Name] and [File Path] may not be displayed correctly, or you may not be able to browse the directories.
If you are using Window XP Home Edition, you do not need to specify the [User Name] and [Password].
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NOTE
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For instructions on how to specify destination address settings, see Sending Documents.
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Setting Item
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Description
|
Example
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The Protocol drop-down list
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Windows (SMB)
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Host Name
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Computer name confirmed in step 2 in Confirming Computer Name and Necessary Components for File Sharing (Windows 2000/XP/Vista/7/Server 2003/Server 2008).
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Example: \\swan (Double backslash “\\” can be omitted)
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File Path
|
Name of the shared folder created in step 1 in Setting Shared Folder without Access Restriction (Windows 2000/XP/Server 2003) or in step 8 in Setting Shared Folder without Access Restriction (Public Folder) (Windows Vista/7/Server 2008).
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Example: share
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User
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Leave this box blank.
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Password
|
Leave this box blank.
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Setting Item
|
Description
|
Example
|
The Protocol drop-down list
|
Windows (SMB)
|
|
Host Name
|
Computer name confirmed in step 2 in Confirming Computer Name and Necessary Components for File Sharing (Windows 2000/XP/Vista/7/Server 2003/Server 2008).
|
Example: \\swan (Double backslash “\\” can be omitted)
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File Path
|
Name of the shared folder created in step 2 in Setting Shared Folder without Access Restriction (Windows 2000/XP/Server 2003) or Setting Shared Folder without Access Restriction (Public Folder) (Windows Vista/7/Server 2008).
|
Example: share
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User
|
||
Password
|
Setting Item
|
Description
|
Example
|
The Protocol drop-down list
|
Windows (SMB)
|
|
Host Name
|
IP address of Macintosh
|
|
File Path
|
Name of the folder created in step 4 in Setting Shared Folder (Mac OS X).
|
Example: \Users\share (If a folder named “share” has been created in the “Home” folder in “Users”)
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User
|
“Name” of the account created in step 3 in Setting Shared Folder (Mac OS X).
|
|
Password
|
“Password” of the account created in step 3 in Setting Shared Folder (Mac OS X).
|
|
Setting Item
|
Description
|
Example
|
The Protocol drop-down list
|
Windows (SMB)
|
|
Host Name
|
Computer name of the UNIX machine
|
Example: \\swan (Double backslash “\\” can be omitted)
|
File Path
|
Name of the shared folder
|
Example: \share
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User
|
User name entered in step 2 in Setting Shared Folder (Samba (UNIX/Linux)).
|
|
Password
|
Password entered in step 2 in Setting Shared Folder (Samba (UNIX/Linux)).
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