Confirming Documents
You can confirm unread/updated documents in a monitored folder, or new documents in My Tray that you have been notified of by Document Monitor, in the [List of Unread/Modified Documents] window or monitored folder logs.
|
NOTE
|
|
You need to configure the document notification settings to receive document notifications. For more information on these settings, see the following.
If the document destination is a personal library, you will be notified of unread documents but not of updated documents.
For more information on how to configure monitoring target folders, see the following.
When a folder is specified as a monitoring target, it will be monitored when Document Monitor is running, even if Desktop Browser is not running, and the document notification icon will be displayed when the folder has an unread or updated document.
You will not be notified of a document if the extension of the document is either "*.tmp" or "*.TMP".
|
The [List of Unread/Modified Documents] window opens when there is a document for notification. Folders, My Tray, and documents that you have been notified of can be opened from the [List of Unread/Modified Documents] window.
1.
Select and double-click a folder, My Tray, or a document from the list displayed in the [List of Unread/Modified Documents] window.
Or, select a folder, My Tray, or a document from the list displayed in the [List of Unread/Modified Documents] window, and perform the following operation.
Press the [Enter] key on the keyboard
Right-click and select [Open Document] or [Open Folder]
Desktop Browser is started.
The following occurs if you double-click an item displayed in the [List of Unread/Modified Documents] window.
If you double-click a folder, the items in the folder/My Tray are displayed in the File List View Window.
If you double-click a document, the associated application is started and the selected document is displayed.
|
NOTE
|
|
If an unread document is opened when the [Automatically mark unread documents as read when displayed] check box is selected, the document is deleted from the list. When the check box is deselected, the document does not become read and is not deleted from the list, but is no longer listed as updated if it was an updated document.
[File] menu > [Option] > [System Settings] > [Browser] > [Display Settings] > [Automatically mark unread documents as read when displayed]
If you open an updated document that has been read, it will be deleted from the notification list.
If Desktop Browser is already running, it is not launched again.
When multiple documents are selected, the following occurs.
[Open Document] cannot be selected if different extensions are included or shortcut files (*.iwl) are included.
A maximum of 10 documents can be opened with a single operation. If you select 11 or more documents, only the first documents are opened.
If you select 11 or more documents, you cannot use the [Enter] key.
When the monitoring target folders exist in a Document Server Library or SharePoint Server Library for which no connection has been established or in a library on a network drive that requires authentication, connect to the library.
The [List of Unread/Modified Documents] window can be dragged and moved to any point on the desktop, and also resized.
When you reopen the [List of Unread/Modified Documents] window after closing it, click or right-click the document notification icon and select [Display List of Unread/Modified Documents].
When there are no items to be displayed, the [List of Unread/Modified Documents] window automatically closes.
|
Updating the [List of Unread/Modified Documents] Window
The information in the [List of Unread/Modified Documents] is updated if something has changed when notifying you of a document.
|
Adding documents
|
If another document is added while notifying you of a document, it is added to the top of the folder. If multiple documents are added, they are added to the top of the folder sorted in ascending order.
|
|
Updating documents
|
If a document in a monitored folder is updated, an icon (
 ) indicating that the document has been updated is displayed and the document moves to the top of the folder. |
|
Renaming documents
|
When a document displayed in the [List of Unread/Modified Documents] window is renamed, the name in the list is also changed, and the document moves to the top of the folder.
|
|
Deleting documents
|
When a document displayed in the [List of Unread/Modified Documents] window is deleted, it is also deleted from the list.
|
Marking Unread Documents as Confirmed
When the following operations are performed in the [List of Unread/Modified Documents] window, unread/updated documents are deemed to be confirmed, and are deleted from the list. If you select a folder, all documents in that folder are deleted from the list.
Select and right-click a document in the list, and select [Delete from List] from the displayed menu
|
NOTE
|
|
When a document is marked as confirmed in the List of Unread/Modified Documents window, it is no longer highlighted in Desktop Browser.
|
Opening a Folder/Document from the Document Log for the Monitored Folder
Display the [Log List] window and then display items from a folder in the list that has unread/updated documents.
1.
Right-click 
(There are unread documents.) on the Taskbar, and select [Monitored Folder Log].
(There are unread documents.) on the Taskbar, and select [Monitored Folder Log].
The [Log List] window is displayed.
2.
Select the [Document Log for Monitored Folder] tab.
3.
Select an item from [Document List], and double-click it.
Or, follow one of the steps described below.
Select and right-click an item from [Document List], and select [Open Document] or [Open Folder]
Select an item in [Document List], and press the [Enter] key on the keyboard
Desktop Browser is started.
When you open a folder or document from the document log, it is displayed as follows.
If you double-click an item or right-click and select [Open Folder], the items in the folder are displayed in the File List View Window
If you right-click an item and select [Open Document], the associated application is started and the selected document is displayed
The following items are displayed in the [Document List].
|
[Icon]
|
Displays an icon according to the document extension. For updated documents, displays an icon indicating that the documents have been updated (
). |
|
[Document Name]
|
Displays the document name.
|
|
[Location]
|
Displays the location of the document.
|
|
[Date Modified]
|
Displays the date and time when the document was created or modified.
|
|
[Modified By]
|
Displays the updater of the document (for a Document Server Library).
|
|
[Date Notified]
|
Displays the date and time when you were notified of the document.
|
|
NOTE
|
|
Clicking an item name sorts the displayed entries.
If a monitored folder is an unconnected Document Server Library or SharePoint Server Library, or a folder in a library on a network drive that requires authentication, you need to connect to the library. For more information on connecting, see the following.
[Document List] shows documents that you have been notified of within the past 30 days, including the current day.
If you click [Clear List], you can delete the content of the list.
To save the log in [Document Log for Monitored Folder], select the [Leave document log for monitored folders] check box on the [File] menu > [Option] > [System Settings] > [Document Monitor] > [Monitored Folder Settings].
|
Opening My Tray or New Documents from the My Tray Document Log
Display the My Tray document log, and then display items in My Tray.
1.
Right-click (There are unread documents.) on the Taskbar, and select [Monitored Folder Log].
(There are unread documents.) on the Taskbar, and select [Monitored Folder Log].The [Log List] window is displayed.
2.
Select the [Document Log for My Tray] tab.
3.
Select an item from [My Tray Document List], and double-click it.
Or, follow one of the steps described below.
Select and right-click an item from [My Tray Document List], and select [Open Document] or [Open Folder]
Select an item in [My Tray Document List], and press the [Enter] key on the keyboard
Desktop Browser is started.
When you open My Tray or a document from the document log, it is displayed as follows.
If you double-click an item or right-click and select [Open Folder], the items in My Tray are displayed in the File List View Window
If you right-click an item and select [Open Document], the associated application is started and the selected document is displayed
The following items are displayed in the [My Tray Document List].
|
[Icon]
|
Displays the icons corresponding to the document extension.
|
|
[Document Name]
|
Displays the document name.
|
|
[Date Notified]
|
Displays the date and time when the document in My Tray was notified.
|
|
[Folder Name]
|
Display the folder (My Tray) where the document is stored.
|
|
[Comments]
|
Displays the comment attached when using the document circulation function.
|
|
NOTE
|
|
Clicking an item name sorts the displayed entries.
The document list of My Tray shows new documents created or modified within the past 30 days including the current day.
If you click [Clear List], you can delete the content of the list.
To save the log in [Document Log for My Tray], select the [Leave document log for My Tray] check box on the [File] menu > [Option] > [System Settings] > [Document Monitor] > [My Tray Settings].
|