Printing via Secure Print
This section describes how to print a document from an application as a secured document. The first part of this section describes how to send a secured document to the machine, and the second part of this section describes how to print the secured document on the machine.
Sending a Secured Document from a Computer to the Machine
1
Open a document in an application and display the print dialog box.
How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using.
2
Select the printer driver for the machine, and click [Preferences] (or [Properties]).
3
Select [Secured Print] in [Output Method].
Click [Yes] or [No] on the [Information] pop-up screen.
If you want to use the same user name and PIN every time, click [Yes]. To change the user name and PIN every time, click [No].
If you selected [Yes]
Enter the user name for [User Name] and PIN for [PIN], and click [OK].
The computer name (logon name) of your computer is displayed in [User Name]. if you want to change the user name, enter up to 32 alphanumeric characters for a new user name.
Enter the PIN of up to seven digits.
4
Specify the print settings, and click [OK].
Click the [Basic Settings], [Page Setup], [Finishing], [Paper Source], or [Quality] tabs to specify the print settings on each screen as necessary. Various Print Settings
5
Click [Print] (or [OK]).
6
Check the document name, user name, and PIN and click [OK].
[Document Name]The document name is automatically set based on the information from the application. If you want to change the document name, enter up to 32 alphanumeric characters for a new document name.
[User Name]If you specified the user name in step 3
The specified user name is displayed.
The specified user name is displayed.
If you did not specify the user name in step 3
The computer name or logon name is displayed. If you want to change the user name, enter up to 32 alphanumeric characters for a new user name.
The computer name or logon name is displayed. If you want to change the user name, enter up to 32 alphanumeric characters for a new user name.
[PIN]If you specified the PIN in step 3
The specified PIN is already entered. The PIN is displayed in symbols.
The specified PIN is already entered. The PIN is displayed in symbols.
If you did not specify the PIN in step 3
Enter the PIN of up to seven digits. The entered PIN is displayed in symbols.
Enter the PIN of up to seven digits. The entered PIN is displayed in symbols.
After the secured document is sent to the machine, it is held in the memory of the machine waiting to be printed.
Printing Out Secured Documents
After you send the secured document to the machine, print it out within 30 minutes. After that, the secured document will be deleted from the memory of the machine and can no longer be printed.
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NOTE
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If secured documents are left unprinted, they occupy the memory and may prevent the machine from printing even ordinary (not secured) documents. Make sure that you print your secured documents as soon as you can.
You can check how much memory is being used for secured documents.
Press  (Status Monitor)  <Device Status> <Secure Print Memory Usage>.You can change the valid time period for secured documents. Changing the Valid Time Period for Secured Documents
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1
Press 
.
.NOTE:
You cannot proceed to the next step if the <Remote Scanner> screen shown below is displayed. In this case, press 
(Back) to close the screen, and press again.
(Back) to close the screen, and press again.
2
Select the secured document to print, and press 
.
.
NOTE:
If the <Select User> screen is displayed
If the <Select User> screen is displayed
If secured documents from two or more users are being held in memory, the <Select User> screen is displayed prior to the <Select File> screen. Use 
/
to select your user name, and press .
/ to select your user name, and press .
3
Enter the PIN using the numeric keys, and press .
.
Printing starts.
To cancel print jobs, select <Cancel> <Yes> .
<Yes> .Changing the Valid Time Period for Secured Documents
The machine at purchase is set to delete secured documents 30 minutes after receiving them unless they are printed, but you can change this setting.
1
Press 
.
.2
Use / to select <System Management Settings>, and press .
/ to select <System Management Settings>, and press .If the logon screen appears, enter the correct ID and PIN using numeric keys, and then press 
. Logging on to the Machine
. Logging on to the Machine3
Select <Secure Print Settings>, and press .
.4
Select <On>, and press .
.NOTE:
Disabling Secure Print
Disabling Secure Print
Select <Off>, press , and restart the machine.
, and restart the machine.5
Specify how long the machine holds secured documents, and press .
.Use / or the numeric keys to enter the time.
/ or the numeric keys to enter the time.The secured document is erased from the memory of the machine when the time specified here elapses.
6
Restart the machine.
Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.