Department ID Management
You can perform printing management using department IDs and PINs.
1.
Display the [Device Settings] tab.
Click [
] (Start) → [Devices and Printers].
] (Start) → [Devices and Printers].The above is for Windows 7 and Server 2008 R2.
For Windows 8, 8.1, Server 2012 and Server 2012 R2: From the desktop, display the charm bar to the right of the screen, and click or tap [
Settings] → [Control Panel] → [Devices and Printers].
Settings] → [Control Panel] → [Devices and Printers].For Windows Vista and Server 2008: Click [] (Start) → [Control Panel] → [Printers].
] (Start) → [Control Panel] → [Printers].For Windows Server 2003 and Server 2003 R2: Click [Start] → [Printers and Faxes] (or [Start] → [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes]).
Right-click the icon of the printer you are using → click [Printer properties] (or [Properties]).
Click the [Device Settings] tab.
2.
Select [Use Department ID Management] → click [Settings].
The [Department ID/PIN Settings] Dialog Box is displayed.
3.
Select [Allow PIN Setting] → enter [Department ID] and [PIN].
To confirm the printer settings: Click [Verify]
To confirm the Department ID and PIN each time you print: Select [Confirm Department ID/PIN When Printing].
To confirm the Department ID and PIN each time you print: Select [Confirm Department ID/PIN When Printing].
4.
Click [OK] → click [Apply] in the [Device Settings] tab.
5.
Click the print button in the application.
6.
If the [Confirm Department ID/PIN] dialog box is displayed, confirm the settings.
Printing starts.
About this Function
Supported Printers
A printer connected to the network.
Required Conditions
An account with full control permission for the printer.
Installation of Canon Driver Information Assist Service (installable from the printer driver installer).
References
If no PIN is set in the [Department ID/PIN Settings] dialog box, you must enter the PIN each time you print.
If the department ID, PIN you have entered in the [Department ID/PIN Settings] Dialog Box or [Confirm Department ID/PIN] Dialog Box is not recognized, see Cannot Get the Printer Status or Use the Department ID Management Function.