Converting a Document into a PDF by Using the Simple Settings
You can convert a document saved in a library in Desktop Browser to a PDF, even if that document has been passworded, compressed, or set with OCR (Text Searchable).
This section describes the settings from the [Simple PDF] group.
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NOTE
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When converting a document into a PDF by using the advanced settings, see the following.
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Converting to a Compact PDF Document
1.
Select the documents to convert from the File List View Window.
2.
Click [High Compression] on the ribbon.
When you select a single document, proceed to step 4.
When you select multiple documents, the [Multiple Document Order Settings] is displayed. Proceed to step 3.
3.
Specify the document order, then click [OK].
4.
[Convert to PDF Document] is displayed.
The document is converted to a compact PDF document and saved in the original folder.
The document is converted to a PDF document with the following settings specified.
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[Convert to PDF/A-1b format]
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Off
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[Fast web view]
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Off
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[Do not embed fonts]
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Off
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[Convert the page contents into an image]
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Off
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[Execute Text Recognition (OCR)]
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Off
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[Set password]
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Off
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Converting to an OCR Recognized PDF Document
1.
Select the documents to convert from the File List View Window.
2.
Click [OCR] on the ribbon.
When you select a single document, the [OCR Settings] is displayed. proceed to step 4.
When you select multiple documents, the [Multiple Document Order Settings] is displayed. Proceed to step 3.
3.
Specify the document order, then click [OK].
The [OCR Settings] is displayed.
4.
Configure the advanced settings of the OCR.
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[OCR Language]
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Select the language to use for the OCR function from the pull-down list.
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[Rotate automatically]
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If this check box is selected, the vertical orientation of the document is corrected. Select this check box when the document includes both vertically and horizontallyoriented pages.
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[Deskew]
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Select this check box to correct the skew of the document. Select this check box when the document is skewed.
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5.
Click [OK].
The document is converted to a PDF document recognized by OCR and saved in the original folder.
The document is converted to a PDF document with the following settings specified, except for the items set in [OCR Settings].
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[Convert to PDF/A-1b format]
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Off
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[Compression Settings]
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[High Compression]
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[Fast web view]
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Off
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[Do not embed fonts]
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Off
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[Convert the page contents into an image]
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On
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[Color Mode]
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[Color]
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[Resolution]
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[300 dpi]
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[Set password]
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Off
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Converting to a Passworded PDF Document
1.
Select the documents to convert from the File List View Window.
2.
Click [Password] on the ribbon.
When you select a single document, the [PDF Document Password Settings] is displayed. proceed to step 4.
When you select multiple documents, the [Multiple Document Order Settings] is displayed. Proceed to step 3.
3.
Specify the document order, then click [OK].
The [PDF Document Password Settings] is displayed.
4.
Configure the password settings of the document.
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[Require a password to open this document]
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Select this check box to set a password for opening the document.
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[Document Open Password]
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Enter the password for the PDF document.
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[Require a password to print or edit this document (a password will be required to change these settings)]
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Select this check box to restrict printing, editing, and copying of the PDF document.
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[Permissions Password to Bypass Restrictions]
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Enter the password to release print and editing restrictions in the document.
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5.
Click [OK].
When a password to open the document is set, the [Confirm Document Open Password] is displayed. In this case, proceed to step 6.
When printing or editing the document is restricted, the [Confirm Permissions Password] is displayed. In this case, proceed to step 7.
When printing or editing the document is restricted, the [Confirm Permissions Password] is displayed. In this case, proceed to step 7.
6.
Enter the same password you have entered in [Document Open Password], and click [OK].
The document is converted to a passworded PDF document and saved in the original folder.
When printing or editing the document is restricted, the [Confirm Permissions Password] is displayed. In this case, proceed to step 7.
7.
Enter the same password you have entered in [Permissions Password to Bypass Restrictions], and click [OK].
The document is converted to a passworded PDF document and saved in the original folder.
The document is converted to a PDF document with the following settings specified.
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[Convert to PDF/A-1b format]
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Off
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[Compression Settings]
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[High Compression]
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[Fast web view]
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Off
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[Do not embed fonts]
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Off
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[Convert the page contents into an image]
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Off
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[Execute Text Recognition (OCR)]
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Off
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If you entered [PDF Document Password Settings], the following settings are used.
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[Compatibility]
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[Acrobat 7.0 and later]
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If you selected the [Require a password to print or edit this document (a password will be required to change these settings)] check box, the following settings are used.
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[Printing Allowed]
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[None]
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[Changes Allowed]
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[None]
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[Copying of Contents]
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[None]
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