Converting a Document into a PDF by Using the Simple Settings

You can convert a document saved in a library in Desktop Browser to a PDF, even if that document has been passworded, compressed, or set with OCR (Text Searchable).
This section describes the settings from the [Simple PDF] group.
Converting to a Compact PDF Document
Converting to an OCR Recognized PDF Document
Converting to a Passworded PDF Document
NOTE
When converting a document into a PDF by using the advanced settings, see the following.

Converting to a Compact PDF Document

1.
Select the documents to convert from the File List View Window.
2.
Click [High Compression] on the ribbon.
When you select a single document, proceed to step 4.
When you select multiple documents, the [Multiple Document Order Settings] is displayed. Proceed to step 3.
3.
Specify the document order, then click [OK].
4.
[Convert to PDF Document] is displayed.
The document is converted to a compact PDF document and saved in the original folder.
The document is converted to a PDF document with the following settings specified.
[Convert to PDF/A-1b format]
Off
[Fast web view]
Off
[Do not embed fonts]
Off
[Convert the page contents into an image]
Off
[Execute Text Recognition (OCR)]
Off
[Set password]
Off

Converting to an OCR Recognized PDF Document

1.
Select the documents to convert from the File List View Window.
2.
Click [OCR] on the ribbon.
When you select a single document, the [OCR Settings] is displayed. proceed to step 4.
When you select multiple documents, the [Multiple Document Order Settings] is displayed. Proceed to step 3.
3.
Specify the document order, then click [OK].
The [OCR Settings] is displayed.
4.
Configure the advanced settings of the OCR.
[OCR Language]
Select the language to use for the OCR function from the pull-down list.
[Rotate automatically]
If this check box is selected, the vertical orientation of the document is corrected. Select this check box when the document includes both vertically and horizontallyoriented pages.
[Deskew]
Select this check box to correct the skew of the document. Select this check box when the document is skewed.
5.
Click [OK].
The document is converted to a PDF document recognized by OCR and saved in the original folder.
The document is converted to a PDF document with the following settings specified, except for the items set in [OCR Settings].
[Convert to PDF/A-1b format]
Off
[Compression Settings]
[High Compression]
[Fast web view]
Off
[Do not embed fonts]
Off
[Convert the page contents into an image]
On
[Color Mode]
[Color]
[Resolution]
[300 dpi]
[Set password]
Off

Converting to a Passworded PDF Document

1.
Select the documents to convert from the File List View Window.
2.
Click [Password] on the ribbon.
When you select a single document, the [PDF Document Password Settings] is displayed. proceed to step 4.
When you select multiple documents, the [Multiple Document Order Settings] is displayed. Proceed to step 3.
3.
Specify the document order, then click [OK].
The [PDF Document Password Settings] is displayed.
4.
Configure the password settings of the document.
[Require a password to open this document]
Select this check box to set a password for opening the document.
[Document Open Password]
Enter the password for the PDF document.
[Require a password to print or edit this document (a password will be required to change these settings)]
Select this check box to restrict printing, editing, and copying of the PDF document.
[Permissions Password to Bypass Restrictions]
Enter the password to release print and editing restrictions in the document.
5.
Click [OK].
When a password to open the document is set, the [Confirm Document Open Password] is displayed. In this case, proceed to step 6.
When printing or editing the document is restricted, the [Confirm Permissions Password] is displayed. In this case, proceed to step 7.
6.
Enter the same password you have entered in [Document Open Password], and click [OK].
The document is converted to a passworded PDF document and saved in the original folder.
When printing or editing the document is restricted, the [Confirm Permissions Password] is displayed. In this case, proceed to step 7.
7.
Enter the same password you have entered in [Permissions Password to Bypass Restrictions], and click [OK].
The document is converted to a passworded PDF document and saved in the original folder.
The document is converted to a PDF document with the following settings specified.
[Convert to PDF/A-1b format]
Off
[Compression Settings]
[High Compression]
[Fast web view]
Off
[Do not embed fonts]
Off
[Convert the page contents into an image]
Off
[Execute Text Recognition (OCR)]
Off
If you entered [PDF Document Password Settings], the following settings are used.
[Compatibility]
[Acrobat 7.0 and later]
If you selected the [Require a password to print or edit this document (a password will be required to change these settings)] check box, the following settings are used.
[Printing Allowed]
[None]
[Changes Allowed]
[None]
[Copying of Contents]
[None]
23X1-15E