You can register frequently used settings in a button of the machine for later use when scanning. You can also assign a name to a button and enter a comment. You can also delete or rename registered settings. Registering a Combination of Frequently Used Functions
You can select whether to hide the Address Book and one-touch buttons on the Scan Basic Features screen, etc., as well as whether to restrict use of the Address Book.
You can register modes in the shortcut keys displayed on the <Scan and Send> screen. This feature is useful when you want to register frequently used functions. Customizing the Basic Features Screen
A TX Report is a report that enables you to check whether documents were sent correctly to their intended destinations. The machine can be set to print this report automatically after documents are sent or only when a transmission error occurs. You can also specify the setting to print the first part of the document as part of the report to remind you of the document's contents. TX Report
<Allow Printing from Options> can be set if <For Error Only> or <Off> is selected. If you set <Allow Printing from Options> to <On>, you can set whether to print a TX report from <Options> for each job.
This setting links with the <TX Report> setting in <Options> for each function.
You can print or send document sending/receiving logs as a report. The machine can be set to print or send this report when a specified number of communications (100 to 1,000) is reached or at a specified time. The send/receive reports can also be printed or sent separately.
You can select whether to add the sender information to the top of a sent document when sending a fax/I-fax. Information such as the fax number, name, and I-fax address of the machine is printed, enabling the recipient to check who sent the document.
The settings of the server machine are used when sending remote faxes.
The information registered in <Register Unit Telephone Number> and <Register Unit Name> is printed as the sender information. Fax Line Settings
When printing the sender's name instead of the unit name, register the name in <Register Sender Name (TTI)> and specify it from <Sender Name (TTI)>. Faxing
You can select whether to automatically delete a document from memory when the sending/saving error occurs. Selecting <Off> enables you to resend/resave the documents that failed to send/save.
If this mode is set to <Off>, the status of any job with a forwarding error will be saved in <Job Status> on the <Status Monitor/Cancel> screen.
You can set the number of times that the machine tries to automatically resend data when the data cannot be sent because the recipient is busy sending or receiving, or when an error occurs.
You can set the compression ratio for color/grayscale scanned data.
If you want to select compact or trace & smooth for the PDF file format or select compact for the XPS file format, it is recommended that you set <Data Compression Ratio> to <Normal> or <Low Ratio>. If you set it to <High Ratio>, images may be output in low quality even if you select <Quality Priority> in <Generate File> <Image Quality Level for Compact>.
If you are sending a document in color or grayscale, you can specify the gamma value to use when converting scanned RGB image data to YCbCr. You can reproduce the image with the optimal image quality at the recipient by setting an appropriate gamma value.
This setting is disabled for the following file formats:
You can divide data into chunks when sending with WebDAV. Chunked encoding is a function for sending a file with an unknown size by dividing it into chunks of a known length. It enables the sending time to be reduced because it is not necessary to calculate the size of the file before sending it.
You may not be able to send files with chunked encoding, depending on certain conditions for the WebDAV server and proxy server.
You can check whether the TLS server certificate is valid when sending with WebDAV. You can verify the validity of the certificate and reliability of the certificate chain, as well as confirm the CN (Common Name).
If you do not verify the certificate, TLS communication is performed, even with an invalid certificate.
If there is a problem with the certificate, WebDAV sending will fail.
You can check whether the TLS server certificate is valid when sending with FTPS. You can verify the validity of the certificate and reliability of the certificate chain, as well as confirm the CN (Common Name).
When sending faxes and scanned data, the available destinations can be limited to the following three ways, to ensure that users cannot specify the destination by entering text.
Destinations registered in the address book and one-touch buttons
Destinations set in <Favorite Settings> and <Send to Myself>
Destinations that can be searched for with an LDAP server
Restricting the Entry of New Destinations
1
Press (Settings/Registration).
2
Press <Function Settings> <Send> <Common Settings> <Limit New Destination>.
3
Select the functions you want to restrict destination entry for.
You can limit the destination that can be specified when sending e-mail to the e-mail address of the user that is logged in. This setting enables you to prevent information leaks due to transmission to a wrong destination.
This setting applies to users with the GeneralUser role.
You can limit the destination that can be specified when saving to a file server to the dedicated folder of the user that is logged in. This setting enables you to prevent information leaks due to transmission to a wrong destination.
This setting applies to users with the GeneralUser role.
A Personal folder is an individual folder that can be used by the user logged in with personal authentication management. Shared folders and file servers can be specified and used as a Personal folder. Configuring Personal Folders
A Personal folder is a folder shared by the following screens.
You can select whether to prevent users from recalling the logs for the destinations and scan settings specified in the past. Selecting <On> hides the <Previous Settings> buttons from both the Fax Basic Features screen and the Scan Basic Features screen.
You can select whether to display a screen prompting you to check the communication status after sending/saving documents using <Fax> or <Scan and Send> (<Main Menu> Screen).
Select the send job to cancel when the Stop key is pressed while a send job of the Fax function or the Scan and Send function is being processed. You can select either <Latest Received Job> or <Job Being Sent>.
If you selected <Job Being Sent> and the machine has multiple fax lines that are currently being used for sending, the last of those jobs is canceled.
You can register the name of your company or department as the unit name. The registered name is displayed/printed at the recipient as the sender information when you send an e-mail/I-fax.
The registered unit name is used as the e-mail address display name, in the format "unit name <E-Mail Address>".
You can enter up to 24 characters for the unit name.
If you press <E-Mail/I-Fax Settings> set <Specify Authentication User as Sender> to <On>, the e-mail address registered for the login user is displayed as the sender's name in the From field for the recipient, regardless of the login service being used.
You can check whether the TLS server certificate is valid when sending with SMTP. You can verify the validity of the certificate and reliability of the certificate chain, as well as confirm the CN (Common Name).
If you do not verify the certificate, TLS communication is performed, even with an invalid certificate.
If there is a problem with the certificate, SMTP sending will fail.
You can check whether the TLS server certificate is valid when receiving with POP. You can verify the validity of the certificate and reliability of the certificate chain, as well as confirm the CN (Common Name).
If you do not verify the certificate, TLS communication is performed, even with an invalid certificate.
If there is a problem with the certificate, POP receiving will fail.
You can set the maximum data size for outgoing e-mail messages and I-fax documents. If an e-mail message exceeds this data size limit, it is split up into several e-mail messages before being sent. However, if an I-fax transmission exceeds the data size limit, it is handled as an error, and not sent.
If you enter '0' MB as the data size, there is no size limit on the data that is sent.
Set the maximum data size for sending lower than the data limit for the mail server.
You can select whether to set the e-mail address of a user who logs in to the machine with personal authentication management as the reply-to address when sending an e-mail/I-fax.
If logging in using User Authentication, the login name appears in <100> of the Sender Name (TTI) list. If <On> is selected, the login name in <100> is automatically set as the <Sender Name (TTI)> in <Options>.
If you enter an e-mail address as the reply-to destination in <Options> when sending an e-mail message or I-fax document, that e-mail address is given priority, even if <Specify Authentication User for Reply-To> is set to <On>.
You can select whether to display the e-mail address of a user who logs in to the machine with personal authentication management in the From field as the sender of received e-mail.
If this mode is set to <Off>, users that are logged in as guests using a login service such as User Authentication can still perform sending, even if <Allow Unregistered Users to Send E-Mail> is set to <Off>.
When the machine is in use with personal authentication management, you can select whether to allow the sending of an e-mail from a user whose e-mail address is not registered in the machine. If <Off> is selected, users with their e-mail addresses registered can only send e-mails.
If you set <Specify Authentication User as Sender> to <Off>, the address registered in the Device Information settings is displayed at the receiving end.
You can set the time before sending operations automatically terminate if an MDN (notification e-mail confirming the transmission result) is not received from the recipient when sending an I-fax in the <Full> mode.
In I-fax Full Mode, e-mail messages are sent to the machine from the recipient and the mail server, notifying you whether I-faxes are sent to destinations successfully or not. You can select whether to print these notification e-mails when the machine receives them.
I-fax delivery can also be confirmed in the TX Report. TX Report
The machine receiving the I-fax can send an MDN (a notification e-mail for checking the sending result) to the IP address of the sending machine without going through a mail server.
You can set to automatically display e-mail addresses registered in the Address Book or an LDAP server based on the initial characters of an e-mail address entry.
E-mail addresses that are stored with an access number do not appear.
<Auto Add Specified Domain to Dest. Without Domain>
You can register frequently used domain names in advance to eliminate the need to enter a domain when specifying an address because a domain name with @ is automatically appended. If you want to send to "123@example.com", register the domain name "example.com". If you specify an address that already includes a domain with this setting on, the domains in this setting are invalid.
Note the following when importing the Address Book to another device.
Since this setting follows the settings of the device you are using, the domain may differ from that assigned by the device. Check this setting before using it with another device.
If you import addresses without domain information to a device that does not have this setting, you may not be able to send because the addresses are invalid.
You can register frequently used settings in a button of the machine for later use when sending a fax. You can also assign a name to a button and enter a comment. You can also delete or rename registered settings. Registering a Combination of Frequently Used Functions
You can select whether to hide the Address Book and one-touch buttons on the Fax Basic Features screen, etc. as well as whether to restrict use of the Address Book.
You can register any name as the sender name, such as the section or department's name, or an individual's name, and edit/delete registered names. The registered name is printed on paper at the recipient as the sender information when you send a fax.
If logging in with personal authentication management, the login name appears in <100> on the <Sender Name (TTI)> screen. If <On> is selected, the login name in <100> is used as the default setting for the sender name.
If this setting is set to <Off>, the user name in <00> is used as the default setting for the sender name. For instructions on registering a user name, see Fax Line Settings.
You can set the number of seconds to pause when sending faxes. Some overseas dialing may not be successful when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, inserting a pause after the international access code can make it easier to connect.
Pauses entered at the end of dialed fax numbers are always 10 seconds long.
Auto Redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. If you activate this setting, you can set how many times the machine redials, the redial interval, and whether the document should be resent when there is an error.
If you are sending a fax from your machine at the same time another fax machine (made by a company other than Canon) is trying to send you a fax, your fax may end up being redirected to that fax machine, instead of the original destination you had intended. Activating this setting enables you to avoid such sending problems.
A Fax TX Report is a report that enables you to check whether faxes were sent correctly to their intended destinations. The machine can be set to print this report automatically after documents are sent or only when a transmission error occurs. You can also specify the setting to print the first part of the document as part of the report to remind you of the document's content. Fax TX Report
You can print or send fax document sending/receiving logs as a report. The machine can be set to print or send this report when a specified number of communications (40 to 1,000) is reached or at a specified time. The send/receive reports can also be printed or sent separately.
When the report is sent as data, it is sent in the CSV file format. Fax Activity Report
You can register the fax number to use when the fax is used on the machine. The registered fax number is printed on paper at the recipient as the sender information when you send a fax. Fax Line Settings
You can register the name of your company or department as the unit name. The registered name is printed on paper at the recipient as the sender information when you send a fax. Fax Line Settings
You can set the type of telephone line connected to the machine. If this setting is incorrect, you will be unable to communicate with other machines. Be sure to check the type of telephone line that you are using, and make the correct setting. Fax Line Settings
You can specify the type of address list that you want to display as the default setting when you use <Address Book> on the Fax Basic Features screen. This setting is only effective when you select the line to use on the <Select Line> screen. Fax Line Settings
You can change the send start speed. This setting is useful when there is difficulty initiating the sending of a document due to a poor line condition.
If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600 bps>, <14400 bps>, <9600 bps>, <7200 bps>, <4800 bps>, or <2400 bps>.
Set <Auto Adjust Communication Speed When Using VoIP> to <On> to send and receive faxes more accurately when the line or other party is prone to errors. The communication speed is limited to <14400 bps> or slower, which reduces errors. If <Auto Adjust Communication Speed When Using VoIP> is set to <Off>, the speed returns to the value displayed in <TX Start Speed>.
If your machine is connected through a PBX (Private Branch Exchange), it is necessary to set the access method. You can set the PBX type to <Prefix> or <Hooking>. If you register the outside line access number in the R-key, you can easily access the outside line.
You can select whether to display a destination confirmation screen when sending to destinations containing faxes. This helps prevent you from sending a fax to an incorrect destination.
<Restrict Sequential Broadcast When Fax Dest. Included>
You can set the number of lines you can select when sending remote faxes. Set the number of lines to the same number of telephone lines connected to the Remote Fax server machine.
You can send and receive faxes more accurately when the line or other party is prone to errors.
If you set this to <On>, the communication speed is limited to <14400 bps> or slower in the following settings, which reduces errors. If you set this to <Off>, the speeds return to their original values.
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