<Common>

This section describes settings for functions such as Paper Feed Settings, Paper Output Settings, Print Settings, Scan Settings, and Generate File.


Some of the settings may not be displayed depending on the configuration of optional equipment installed on the machine.

<Paper Drawer Auto Selection On/Off>

(Settings/Registration)

You can configure the paper source that will be used when copying/printing with <Select Paper> set to <Auto>. This setting also functions when the paper in the current paper source runs out during copying/printing. Automatically Selecting the Appropriate Paper Source for a Specific Function

<Switch Feed Method>

(Settings/Registration)

When regularly using paper with logos such as letterheads, while printing in both one-sided and two-sided, you can set this setting to <Print Side Priority> to print the first page on the front side for both one-sided and two-sided, without having to change the paper orientation. Loading Preprinted Paper


The settings for Automatic Paper Selection and Auto Drawer Switching are disabled for paper sources with <Print Side Priority> set. The print speed is also slower when performing one-sided printing.


<Print Side Priority> is only enabled when paper that can be printed on both sides is set (Paper Available for Two-Sided Copying/Two-Sided Printing). For other paper, the message <Load paper.> appears and the paper is not fed, or the <Print Side Priority> setting is disabled. For instructions on loading paper, see Loading Preprinted Paper.

<Suspended Job Timeout>

(Settings/Registration)

If this setting is set to <On> and a job is suspended due to a lack of paper, etc., the machine automatically prints the next job after the specified time period.


If a job is suspended because paper has run out during the job, the next job is not processed even after the designated suspension time elapses. To automatically delete suspended jobs, see <Auto Delete Suspended Jobs>.

<Output Tray Settings>

(Settings/Registration)

You can set the tray to output to for each function. Specifying the Output Tray for Preprinted Paper

<Offset Jobs>

(Settings/Registration)

This enables you to shift the output for each job when multiple jobs are printed consecutively.

<Job Separator Between Jobs>

(Settings/Registration)

This enables you to insert the specified paper at the start of each job when multiple jobs are printed consecutively.

<Job Separator Between Copies>

(Settings/Registration)

This enables you to insert the specified paper each number of copy sets to divide the sets. If you set this, paper is inserted when printing with Collate (Page Order), Offset, or Staple.


You cannot insert job separation sheets between copy sets in the following cases: If you are using the Group, Booklet, Saddle Stitch, or Fold mode

<Action When Too Many Sheets to Staple>

(Settings/Registration)

You can specify the procedure to perform when there are too many sheets to staple.


For information on printing using stapling, see Finishing with the Stapler.

<Enable Offset for Single-Sheet Print Jobs>

(Settings/Registration)

If this is set to <On>, you can set the Offset mode to shift the output when printing single page jobs other than copy jobs. This is useful when you want to separate a single page job from another when printing multiple jobs.

<Print Priority>

(Settings/Registration)

A job that has a higher set priority can be set to print after the job currently being processed is complete.


If the same printing priority has been specified for multiple functions, printing starts with the first processed print job. Priority printing does not take place until the current job is complete. However, if the current job is paused, the printing of another job may start, depending on its settings.

<2-Sided Printing>

(Settings/Registration)

You can specify the 2-Sided Printing for printing reports such as Send TX Report and Communication Management Report.

<Register Form>

(Settings/Registration)

You can register image forms and superimpose them on output using the Superimpose Image function.


Make sure you place the original that contains the image form on the platen glass. It is not possible to scan an image form from the feeder.


For information on the Superimpose Image function, see Superimposing Images.

<Register Characters for Page Numbering/Watermark>

(Settings/Registration)

You can register/edit/delete user-defined text for <Page Numbering>/<Watermark>. It is useful if you always use the same text or watermark for <Watermark> in <Secure Watermark>, and <Page Numbering> and <Watermark> in the Copy/User Inbox function.


For information on <Watermark> in <Secure Watermark>, and <Page Numbering> and <Watermark>, see Attaching Numbers and Symbols to Copies and Embedding the "TOP SECRET" Text (Secure Watermark). You can register up to 30 user-defined text strings for watermarks and page numbers.

<Copy Set Numbering Option Settings>

(Settings/Registration)

In addition to Copy Set Numbering, you can add User Name, Date, and Text on the printout.

<Forced Print of Recognition Information>

(Settings/Registration)

You can force to print the user ID, date, IP address, or serial number of the machine on the printout. Printing User Information on Documents


IPv6 addresses cannot be printed.

<Forced Secure Watermark/Document Scan Lock>

(Settings/Registration)

Secure Watermark/Document Scan Lock enables you to prevent information leakage. These functions can be set by administrator so that it is always reflected on the output by the general users. Embedding Information That Restricts Copying (Forced Document Scan Lock) Embedding Invisible Text (Forced Secure Watermark)


The Document Scan Lock mode does not guarantee restriction of unauthorized copying. You may not be able to restrict unauthorized copying or analyze tracking information, depending on the combination of settings and the output, such as a document with an image on the entire page.

<Printer Driver Watermark/Document Scan Lock>

(Settings/Registration)

When printing from a printer driver, you can select the functions set here for each job.


If <Printer Driver Secure Watermark> and <Forced Secure Watermark> are set for a printer at the same time, Forced Secure Watermark is given priority.


If a login service has been set, the user name/Department ID of the user who logged in is printed. The watermark <CONFIDENTIAL> is printed if a login service is not set. To use this function, specify the following settings in the printer driver in advance. For details, see the help for the printer driver.

<Adjust Background/Character Contrast>

(Settings/Registration)

Adjusts the relative contrast of the hidden text and the background. The Secure Watermark effect can be tested by making a copy of a sample print. The following settings are specified here.

<Relative Contrast>: Adjusts the relative contrast of the hidden text and the background.

<Standard Value Settings>: Sets the density of the background.

<Latent Area Density>: Sets the density of the text.


Load A3, A4, LTR, or 11" x 17" size plain or heavy paper when making sample prints.


Sample Print The sample print includes the hidden text and the background for each relative contrast value. The area within the frame on the sample print is the output sample for the currently set relative contrast value. Relative Contrast Adjust the relative contrast while comparing the difference between the set standard value and the current latent area density, by referring to the sample print. If you increase the value for the relative contrast, the background gets denser, and if you decrease the value, the background gets lighter. When you select <White Letters on Colored Bkground.>, if you increase the value for the relative contrast, the text becomes denser, and if you decrease the value, the text becomes lighter. <Print Settings> If you select <White Letters on Colored Bkground.>, set the standard value for the density of the text and the latent area density for the density of the background. <Standard Value Settings> If you increase the value for the standard value, the background gets denser, and if you decrease the value, the background gets lighter. When <White Letters on Colored Bkground.> is selected, if you increase the standard value, the text gets denser, and if you decrease the value, the text gets lighter. When changing the adjustment area on the sample print for the relative contrast, specify settings for <Standard Value Settings>. If you changed the standard value, adjust <Latent Area Density> so that the density of the inner square set in the standard value for the standard value sample print gets closer. To set a background density that differs from the most even secure watermark image in the standard value sample print, it is necessary to adjust <Latent Area Density> to a density close to the background density. <Latent Area Density> If you increase the value for <Latent Area Density>, the text becomes denser, and if you decrease the value, the text becomes lighter. When <White Letters on Colored Bkground.> is selected, if you increase the value in <Latent Area Density>, the background gets denser, and if you decrease the value, the background gets lighter.

Sample Print

The sample print includes the hidden text and the background for each relative contrast value.

The area within the frame on the sample print is the output sample for the currently set relative contrast value.

Relative Contrast

Adjust the relative contrast while comparing the difference between the set standard value and the current latent area density, by referring to the sample print.

If you increase the value for the relative contrast, the background gets denser, and if you decrease the value, the background gets lighter. When you select <White Letters on Colored Bkground.>, if you increase the value for the relative contrast, the text becomes denser, and if you decrease the value, the text becomes lighter.

<Print Settings>

If you select <White Letters on Colored Bkground.>, set the standard value for the density of the text and the latent area density for the density of the background.

<Standard Value Settings>

If you increase the value for the standard value, the background gets denser, and if you decrease the value, the background gets lighter. When <White Letters on Colored Bkground.> is selected, if you increase the standard value, the text gets denser, and if you decrease the value, the text gets lighter.

When changing the adjustment area on the sample print for the relative contrast, specify settings for <Standard Value Settings>.

If you changed the standard value, adjust <Latent Area Density> so that the density of the inner square set in the standard value for the standard value sample print gets closer.

To set a background density that differs from the most even secure watermark image in the standard value sample print, it is necessary to adjust <Latent Area Density> to a density close to the background density.

<Latent Area Density>

If you increase the value for <Latent Area Density>, the text becomes denser, and if you decrease the value, the text becomes lighter. When <White Letters on Colored Bkground.> is selected, if you increase the value in <Latent Area Density>, the background gets denser, and if you decrease the value, the background gets lighter.

<Adjust TL Code>

(Settings/Registration)

You can adjust the density of the TL code to be embedded in the document. Using TL Code to Restrict Copying

<QR Code Print Position>

(Settings/Registration)

You can specify the position of a QR code. Using QR Code to Restrict Copying

<Quickly Exit Sleep Mode for Print Job>

(Settings/Registration)

If you perform LPD/RAW printing while the machine is in sleep mode, it may take some time to start printing. If this setting is set to <On>, this time can be reduced.

<Auto Delete Suspended Jobs>

(Settings/Registration)

If this setting is set to <On> and a job is suspended due to a paper jam, etc., the machine automatically deletes the job after the specified time period.


To retain a suspended job without automatically deleting it, see <Suspended Job Timeout>.

<Feeder Jam Recovery Method>

(Settings/Registration)

You can select whether scanning will start again from the first page of the original or the page of the original in which scanning was interrupted if a paper jam occurs in the feeder.


Direct sending of faxes does not support this setting. If a paper jam occurs while performing direct sending, the job will be canceled. In this case, set the job again. Depending on the location of a paper jam, it can be difficult to determine whether document scanning has been completed. If you have set <From Suspnd. Original> for <Feeder Jam Recovery Method> and you do not find until which page the document has been scanned, it is recommended that you cancel the job, and then execute it again.

Direct sending of faxes does not support this setting. If a paper jam occurs while performing direct sending, the job will be canceled. In this case, set the job again.

Depending on the location of a paper jam, it can be difficult to determine whether document scanning has been completed. If you have set <From Suspnd. Original> for <Feeder Jam Recovery Method> and you do not find until which page the document has been scanned, it is recommended that you cancel the job, and then execute it again.


Select one of the following. <From 1st Page>: Place the originals in the feeder again, and then restart scanning from the first page of the document. The originals will be fed automatically until the page of the document in which scanning is interrupted. <From Suspended Original>: Place the originals that were not scanned because of a paper jam in the feeder, and then start scanning all the remaining originals again.

Select one of the following.

<From 1st Page>: Place the originals in the feeder again, and then restart scanning from the first page of the document. The originals will be fed automatically until the page of the document in which scanning is interrupted.

<From Suspended Original>: Place the originals that were not scanned because of a paper jam in the feeder, and then start scanning all the remaining originals again.

<Set Detection of Feeder Multi. Sheet Feed as Default>

(Settings/Registration)

You can specify the default setting of <Detect Feeder Multi Sheet Fd.> for each function. Basic Copy Operations Basic Operations for Scanning Originals Sending I-Faxes Basic Operations for Sending Faxes

<Scanner Noise Settings>

(Settings/Registration)

You can set whether priority is given to scanning speed or to noise reduction when the original is scanned from the feeder.

<Streak Prevention>

(Settings/Registration)

You can set whether to detect and prevent streaks when scanning originals.


When <On> is selected, extremely thin lines may be detected as streaks.

<Speed/Image Quality Priority for B&W Scan>

(Settings/Registration)

You can set whether priority is given to scanning speed or to image quality when performing black and white scanning.

<LTRR/STMT Original Selection>

(Settings/Registration)

You can forcibly designate the way the machine handles LTRR and STMT originals that are placed on the platen glass.

<Remote Scan Gamma Value>

(Settings/Registration)

You can set the gamma value to use when scanning color documents into your computer through the Network Scan function. Select the gamma value most suited to your computer settings so that you can print the document with the optimal density.

<Auto Online>

(Settings/Registration)

Set this to <On> to automatically enable the remote scanner function when you press <Scanner> (<Home> Screen).


When the remote scanner function is enabled, you cannot use <Copy> and <Scan and Store>.


You can specify the time period in which you are logged out and the touch panel display returns to the default setting automatically.

<Auto Offline>

(Settings/Registration)

If the machine is connected to a network that is online, scanning is not possible with <Copy> or <Scan and Store>. If you set <Auto Offline> to <On>, the machine automatically goes offline when the time set in <Auto Reset Time> in <Preferences> (Settings/Registration) has elapsed.


If <Auto Reset Time> is set to <0>, the machine automatically goes offline after approximately two minutes. You can specify the time period in which you are logged out and the touch panel display returns to the default setting automatically.

<Image Quality Level for Compact>

(Settings/Registration)

If you select PDF/XPS (Compact) as the file format when using <Scan and Send> or <Scan and Store>, you can set the image quality level of the document.


This setting is disabled when sending a fax or I-fax. If you set both <OCR (European Languages)> and <Compact> for the file format, this setting is disabled.


If you scan an original with many colors when <Text> is selected for the original type, the data size and image quality will vary following compression, according to the selected image level. However, if the original is in monochrome or has few colors, it does not matter which image level you select.

<OCR (Text Searchable) Settings>

(Settings/Registration)

If you select <OCR (Text Searchable)> for <PDF> or <OOXML> as the file format, you can set the Smart Scan setting, and set the number of characters used for the Auto (OCR) in File Name. Smart Scan is a mode that determines the text direction and rotates the data, so that the document will be in the correct orientation when viewing the document on a computer. Auto (OCR) in File Name is a mode that automatically uses the first text scanned by OCR in the document as its file name. Auto (OCR) in File Name is specified in <File Name> in <Options> on the Scan and Send screen. Setting a File Name


You cannot use the Auto (OCR) in File Name mode and the Encrypted PDF mode at the same time when sending a file.

<Trace & Smooth Settings>

(Settings/Registration)

You can change the recognition rate of line drawings of the original when creating a file with outline graphics.


If you increase the value in <Graphics Recognition Level>, the data size also increases. It is recommended that you first use <Normal>, and if desirable results are not obtained, try increasing the recognition level to <Moderate> or <High>. This setting is disabled when sending a fax or I-fax.

<OOXML Settings>

(Settings/Registration)

You can specify the background image level, color image recognition level, and color image line width recognition when creating files with Office Open XML file format.


This setting is disabled when sending a fax or I-fax. Color image settings are only valid with PowerPoint.

<Include Background Images in Word File>

(Settings/Registration)

When generating Word files from scanned originals, you can delete the image detected as the background in the Word files. It becomes easier to edit Word files because unnecessary images are deleted.

<Specify Minimum PDF Version>

(Settings/Registration)

You can specify the minimum version to assign when generating PDF files.


Depending on the functions set for the PDF files, the version assigned may be higher than that specified with this setting.

<Format PDF to PDF/A>

(Settings/Registration)

You can create PDF files compliant with PDF/A-1b. This is suited for long-term storage because it guarantees that the visual quality of the PDF does not change with the machine or viewing software.

This setting is linked with the following default settings:


This setting is disabled when sending a fax or I-fax. The following PDF functions cannot be set if <Format PDF to PDF/A> is set to <On>. Encryption Visible Signature

<Optimize PDF for Web>

(Settings/Registration)

You can create a PDF that displays only the pages that are already downloaded even when a file is still being downloaded.


This setting is disabled when sending a fax or I-fax. If you set <Optimize PDF for Web> to <On>, this setting can be used with one of the following settings: Device Signatures User Signatures

<256-bit AES Settings for Encrypted PDF>

(Settings/Registration)

When generating an encrypted PDF file, you can select <Acrobat 3.0 or Later/40-bit RC4>, <Acrobat 6.0 or Later/128-bit RC4>, <Acrobat 7.0 or Later/128-bit AES>, or <Acrobat 10.0 or Equivalent/256-bit AES> as the PDF encryption level. If you want to use <Acrobat 9.0 or Equivalent/256-bit AES> rather than <Acrobat 10.0 or Equivalent/256-bit AES> as the encryption level, use this setting to change the selections you can make.


This setting is disabled when sending a fax or I-fax.

<Rights Management Server Settings>

(Settings/Registration)

This machine can link with Adobe LiveCycle Rights Management to generate PDF files that have viewing and other privileges managed.


Adobe LiveCycle Rights Management ES series software is required to use this setting. For more information, contact your local authorized Canon dealer. To use this setting, the Adobe LiveCycle Rights Management server and this machine must be connected via the Internet or an intranet. For information on the IP address, host name, and port number, contact the administrator of the Adobe LiveCycle Rights Management server.

Adobe LiveCycle Rights Management ES series software is required to use this setting. For more information, contact your local authorized Canon dealer.

To use this setting, the Adobe LiveCycle Rights Management server and this machine must be connected via the Internet or an intranet.

For information on the IP address, host name, and port number, contact the administrator of the Adobe LiveCycle Rights Management server.

<Use Document Scan Lock>

(Settings/Registration)

<Doc. Scan Lock Operation Settings>

You can select the TL code or QR code for Document Scan Lock.

<Document Scan Lock TL Code Settings>

(Settings/Registration)

<Doc. Scan Lock Operation Settings>

You can configure the settings for TL code.


If you convert a document with a TL code embedded to a generic file format (such as PDF and TIFF) using the functions described in <Scan and Send> or <Scan and Store>, the embedded information is not retained. Therefore, when you print the file after it has been converted, the settings in <Doc. Scan Lock Operation Settings> are not reflected. You can analyze the embedded information using the Document Scan Code Analyzer for MEAP that is supplied with the Document Scan Lock Kit. For more information, see the manual for Document Scan Code Analyzer for MEAP.

If you convert a document with a TL code embedded to a generic file format (such as PDF and TIFF) using the functions described in <Scan and Send> or <Scan and Store>, the embedded information is not retained. Therefore, when you print the file after it has been converted, the settings in <Doc. Scan Lock Operation Settings> are not reflected.

You can analyze the embedded information using the Document Scan Code Analyzer for MEAP that is supplied with the Document Scan Lock Kit. For more information, see the manual for Document Scan Code Analyzer for MEAP.


When <Scan Job Restriction> is set to <On>, the job is canceled if you scan an original with a TL code embedded with <Prohibit All> information. When <Restrict Functions Affecting Document Scan Lock> is set to <On>, the target function is grayed out and cannot be used. When it is set to <Off>, the job is canceled if you copy/scan/print a document with a TL code embedded when the target function is set.

When <Scan Job Restriction> is set to <On>, the job is canceled if you scan an original with a TL code embedded with <Prohibit All> information.

When <Restrict Functions Affecting Document Scan Lock> is set to <On>, the target function is grayed out and cannot be used. When it is set to <Off>, the job is canceled if you copy/scan/print a document with a TL code embedded when the target function is set.

<Document Scan Lock QR Code Settings>

(Settings/Registration)

<Doc. Scan Lock Operation Settings>

You can configure the settings for QR code.


When <A Mode (Standard)> is set The job is canceled if you scan an original with a QR code embedded with <Prohibit All> information or a QR code embedded with copy restriction information from a non-Canon machine. When <B Mode (Secured)> is set The job is canceled if you scan an original without a QR code embedded with <Allow All> information, such as a handwritten note. When <Restrict Functions Affecting Document Scan Lock> is set to <On>, the target function is grayed out and cannot be used. When it is set to <Off>, the job is canceled if you copy/scan/print a document with a QR code embedded when the target function is set.

When <A Mode (Standard)> is set

The job is canceled if you scan an original with a QR code embedded with <Prohibit All> information or a QR code embedded with copy restriction information from a non-Canon machine.

When <B Mode (Secured)> is set

The job is canceled if you scan an original without a QR code embedded with <Allow All> information, such as a handwritten note.

<Information Used for LDAP Server Authentication>

(Settings/Registration)

You can specify the authentication method for accessing an LDAP server.


When <Device Settings> is set The information set in Registering the LDAP Server is used. When <Device Login Authentication Information> is set The authentication information used when logging into the machine is used. When <Registered Information for Each User> is set The authentication information of the LDAP server is registered for each user. <Device Login Authentication Information> is available only when using the same authentication information for logging in to the machine and accessing the LDAP server, and when using a login service which supports Integrated Authentication. For information whether the login service you are using supports Integrated Authentication, contact your local authorized Canon dealer. When <Registered Information for Each User> is selected, each user sets the user name and password used for LDAP authentication on the Send Basic Features screen <Register/Edit Information for Each User> <LDAP Server Authentication Information>.

When <Device Settings> is set

The information set in Registering the LDAP Server is used.

When <Device Login Authentication Information> is set

The authentication information used when logging into the machine is used.

When <Registered Information for Each User> is set

The authentication information of the LDAP server is registered for each user.

<Device Login Authentication Information> is available only when using the same authentication information for logging in to the machine and accessing the LDAP server, and when using a login service which supports Integrated Authentication. For information whether the login service you are using supports Integrated Authentication, contact your local authorized Canon dealer.

When <Registered Information for Each User> is selected, each user sets the user name and password used for LDAP authentication on the Send Basic Features screen

<LDAP Server Authentication Information>.

<Information Used for Rights Management Server Auth.>

(Settings/Registration)

You can specify the authentication method for accessing a Rights Management server.


When <Device Settings> is set The information set in <Rights Management Server Settings> is used. When <Registered Information for Each User> is set The authentication information of the Rights Management server is registered for each user. When <Registered Information for Each User> is selected, each user sets the user name and password used for Rights Management server authentication on the Send Basic Features screen <Register/Edit Information for Each User> <Rights Management Server Authentication Information>.

When <Device Settings> is set

The information set in <Rights Management Server Settings> is used.

When <Registered Information for Each User> is set

The authentication information of the Rights Management server is registered for each user.

When <Registered Information for Each User> is selected, each user sets the user name and password used for Rights Management server authentication on the Send Basic Features screen

<Rights Management Server Authentication Information>.

<Information Used for SMTP Server Authentication>

(Settings/Registration)

You can specify the authentication method for accessing an SMTP server.


If you select <Device Settings> Uses the information that was set in <Authent./Encryption> (Setting E-mail/I-Fax Communication). If you select <Register Info. for Each User> Registers and uses SMTP server authentication information for each user. If <Register Info. for Each User> is selected, each user has to press <Scan and Send> <Register/Edit Information for Each User> set the user name and password used for SMTP authentication in <SMTP Server Authentication Information>.

If you select <Device Settings>

Uses the information that was set in <Authent./Encryption> (Setting E-mail/I-Fax Communication).

If you select <Register Info. for Each User>

Registers and uses SMTP server authentication information for each user.

If <Register Info. for Each User> is selected, each user has to press <Scan and Send>

set the user name and password used for SMTP authentication in <SMTP Server Authentication Information>.

<Information Used for File TX/Browsing Authentication>

(Settings/Registration)

You can specify the authentication method for accessing a file server.


<Device Login Authentication Information> is only valid for SMB and WebDAV. When <Normal> is set The information set in Registering Destinations in the Address Book is used. When <Device Login Authentication Information> is set The authentication information used when logging into the machine is used. When <Registered Information for Each User> is set The authentication information of the file server is registered for each user. When <Registered Information for Each User> is selected, each user sets the user name and password used for file server authentication on the Send Basic Features screen <Register/Edit Information for Each User> <Authentication Information for File TX/Browsing>.

<Device Login Authentication Information> is only valid for SMB and WebDAV.

When <Normal> is set

The information set in Registering Destinations in the Address Book is used.

When <Device Login Authentication Information> is set

The authentication information used when logging into the machine is used.

When <Registered Information for Each User> is set

The authentication information of the file server is registered for each user.

When <Registered Information for Each User> is selected, each user sets the user name and password used for file server authentication on the Send Basic Features screen

<Authentication Information for File TX/Browsing>.