Basic Operations for Sending Faxes

This section describes the basic operations for sending fax documents.
Place the original. Placing Documents
Press <Fax>. <Home> Screen
Specify the destination on the Fax Basic Features screen. Fax Basic Features Screen
Specifying Destinations from the Address Book
Specifying Destinations from One-Touch Buttons
Entering Destinations Manually
Specifying Destinations in the LDAP Server
To check the detailed information about the specified destination, select the desired destination using and and press <Details>. To delete a destination from the specified destinations, press <Delete Dest.>.
You can only change destinations from <Details> specified using the New Destination and destinations obtained via an LDAP server.
<ECM TX>, <Sending Speed>, and <Long Distance> do not appear when you specify a destination from the Remote Address Book.
If the server machine is performing the System Manager information settings, authentication between the server machine and the client machine is performed while the client machine is obtaining the Remote Address Book/one-touch buttons. Authentication is performed by matching the System Manager ID and System Manager PIN set by the server machine and client machine. Changing the System Manager ID and PIN
The availability of the Remote Address Book/one-touch buttons depends on the status of the System Manager information settings for the server machine and client machine, as shown below.
When the server machine is performing the System Manager information settings
When the client machine is performing the System Manager information settings
The System Manager ID and System PIN for the server machine and client machine match
Can use the Remote Address Book/One-Touch Button
Does Not Match
Not Performing
Not Performing
Not Performing
Specify the scan settings as necessary.
Specifying How to Scan Originals
Adjusting Image Quality
Enlarging or Reducing
Erasing Dark Borders (Erase Frame)
Press  (Start).
Originals are scanned and sending starts.
To cancel scanning, press <Cancel> or  (Stop)  <Yes>.
When <Press the [Start] key to scan the next original.> is displayed
To cancel sending, see Canceling Sending Faxes.
To check the total number of specified destinations
The total number of specified destinations is displayed on the top right of the screen. This enables you to confirm that the number of destinations is correct before sending.
To send with the sender information
You can send with the sender's name and fax number. <TX Terminal ID>
To check the statuses for sent documents
On the <Status Monitor> screen, you can check the statuses for sent documents. This screen enables you to send faxes again or cancel sending after checking the statuses. Checking Status and Log for Sent and Received Documents
When <Display Notification When Job Is Accepted> is set to <On>, the <Status Monitor> screen can be displayed from the following screen that is shown after a send job is received. <Display Notification When Job Is Accepted>
When a transmission error occurs because the recipient's line is busy
The machine automatically redials after a certain period of time. You can change the settings such as how many times the machine redials and the interval between redials. <Auto Redial>
To print the report for the results of sending
On the Fax Basic Features screen, pressing <Options>  <TX Report> enables you to set to automatically print the report listing the results of sending.
To set this for each job from <Options>, it is necessary to select <For Error Only> or <Off> in <TX Report>, and then set <Allow Printing from Options> to <On>.
When multiple sheets are fed
Scanning is stopped and the message is displayed on the screen. Follow the instructions to clear the jam. When you have cleared the jam, the resume job screen is displayed. If the machine mistakenly detects multiple sheet feeding, press <Do Not Detect Multi. Sheet Feed> to resume scanning.
To set the machine in advance to not notify you of multiple sheet feeding, perform one of the following operations.
 Each time you send, press <Options> on the Fax Basic Features screen  select <Detect Feeder Multi Sheet Fd.> to disable the setting.
 Set <Set Detection of Feeder Multi. Sheet Feed as Default> to <Off> (<Set Detection of Feeder Multi. Sheet Feed as Default>).
When photos in the sent image are too dark or light colors in the background of color originals cannot be removed
The quality of the sent image may be able to be improved if the following conditions/settings are met.
Job type: Fax (Memory Sending) or Scan and Send (Fax/I-fax)
<Select Color>: <Black & White> (Scan and Send)
<Original Type>: <Text>
<Density>  <Background Density>: <Auto>
<Resolution>: 200 dpi x 400 dpi, 300 dpi x 300 dpi*, 400 dpi x 400 dpi, or 600 dpi x 600 dpi*
*Can be set for Scan and Send
<Speed/Image Quality Priority for B&W Scan>  Fax/I-Fax Send Jobs: <Quality Priority> (<Speed/Image Quality Priority for B&W Scan>)
When multiple telephone lines are set
You can select the telephone line to use for sending faxes by pressing <Options>  <Select Line>. For instructions on specifying fax line settings, see Fax Line Settings.
Saving a copy of a sent document
You can set the machine so that a copy of a sent document is automatically saved in a file server. The copy is converted into an electric file such as PDF and saved, allowing you to easily check the contents from your computer. Saving a Copy of a Sent Document
Selecting a sender's name
On the Basic Fax Features screen, pressing <Options>   <Sender Name (TTI)> enables you to select a name from a list of registered sender's names to include in the sender information. <Register Sender Name (TTI)>
If logging in using User Authentication, the login name appears in <100> of Sender Name (TTI).
Checking scanned images before sending
You can check scanned images on the preview screen before sending. Checking Scanned Images Before Sending (Preview)
Registering frequently used settings
You can combine frequently used destinations and scan settings into a button of the machine for later use. By pressing the registered button when scanning originals, you can quickly complete your settings. Registering a Combination of Frequently Used Functions