About the Address Books of the Machine

Local Address Book and Remote Address Book

Local Address Book: The address book stored on the hard disk of the machine. This address book is comprised of the following address lists.
Address List 01 to 10
Address List, One-Touch
Address List for Administrator
Personal Address List
User Group Address List 01 to 50
Remote Address Book: The address book of another Canon machine connected to the machine via a network. It can be accessed in the same way as the Local Address Book to specify destinations.
To use a Remote Address Book, it is necessary to register the Remote Address Book to access on the client machine (<Set Destination>  <Acquire Remote Address Book>) and make the Remote Address Book open on the server machine (<Set Destination>  <Make Remote Address Book Open>).
Up to eight machines including this machine can be connected as client machines at the same time to the server machine with the Remote Address Book that is opened externally. However, if the server machine is performing other network communication during this time, the number of machines that can connect may be reduced. If the machine cannot connect, a network error notice is sent.
The server machine destinations registered in Favorite Settings and the <Personal>/<Shared> button of the client machine are not updated when the destinations are updated on the server machine.
Confirm if the destination is updated when you cannot send to the registered destinations
Only Local Address Books can be accessed/changed from the control panel of the machine or from the Remote UI of the machine.

Overview of Address Lists

Address List 01 to 10

Address lists that are open to all users.

Address List, One-Touch

The one-touch button destinations displayed on the <Fax> screen and <Scan and Send> screen. Only the one-touch buttons for fax destinations are displayed on the <Fax> screen. Fax destinations are also displayed on the <Scan and Send> screen if <Enable Fax in Scan and Send Function> is set to <On>.

Address List for Administrator

Used to register destinations used in <Forwarding Settings> and <Settings for Sent Document Backup>.

Personal Address List

The personal address list displayed when user authentication is used.

User Group Address List 01 to 50

The group address list available to a group of users when user authentication is used. A User Group Address List corresponds to a single user group.
<Use Personal Address List> and <Use User Group Address List> must be enabled to use <Use Personal Address List> and <Use User Group Address List>.
To use a User Group Address List, it is necessary to create a user group in advance (Registering User Information in the Local Device) and associate the created user group with the User Group Address List (Registering Destinations via the Remote UI).

Moving/Copying Destination Addresses

The table below indicates whether destination addresses can be moved or copied between the various address books.
Move/Copy to:
Address List 01 to 10, Address List for Administrator
Personal Address List
User Group Address List 01 to 50
Move/
Copy from:
Address List 01 to 10,
Address List for Administrator
Move
Copy
Copy
Personal Address List
Copy
--
Move
User Group Address List 01 to 50
Copy
Move
Move
Destination addresses cannot be moved/copied in the following situations.
Situations when destination addresses cannot be copied to <Address List 1> to <Address List 10>
When a general user is performing the operation and <Address Book PIN> has been set but the user has not entered the PIN
When the user is performing the operation from the control panel and <Use User Group Address List> is set to <On (Browse Only)> (Copying can be performed from the Remote UI)
Situations when destination addresses cannot be copied to the <Personal Address List>
When <Use Personal Address List> is set to <Off>
When <Use User Group Address List> is set to <On (Browse Only)>
Situations when destination addresses cannot be moved/copied to "User Group Address List 01 to 50"
When <Use User Group Address List> is set to <On (Browse Only)> or <Off>

Differences in Address List Types

Address List 01 to 10
Address List, One-Touch
Address List for Administrator
Personal Address List
User Group Address List 01 to 50
People who can use the address book
All users
All users
Administrator
DeviceAdmin
Each logged-in user
Each user group*1
Address Book PIN (registration restriction)
Yes
Yes
No
No
No
Manage Address Book Access Numbers function
Yes
No
No
No
No
Printing the address list
Yes
Yes
Yes
No
No
Can be set as a <Forwarding Destination> in <Forwarding Settings>
Yes
Yes
Yes
No
No
Can be set with <URL Send Settings> in <Set Fax/I-Fax Inbox>
Yes
Yes
Yes
No
No
Can be set as a notification destination of <Job Done Notice>
Yes
Yes
Yes
No
No
Can be set as <Reply-to>
Yes
Yes
Yes
No
No
Creating <Group> in an address list
Yes
Yes
Yes
Yes
Yes
*1 Only the user groups that the user logged in on the control panel belongs to can be accessed. All User Group Address Lists can be accessed when a user with Administrator privileges logs in from the Remote UI.
For information on the maximum number of destinations that can be registered to each address list, see Management Functions  "Max. Destinations Registered to Address Book."
The maximum number of Personal Address Lists and User Group Address Lists that can be stored in the machine depends on the limit in the user settings information. See Management Functions  "Maximum number of users whose setting information can be saved in the machine."
40K3-03A