Setting E-mail/I-Fax Communication

To directly send scanned documents via e-mail/I-fax without going through a computer, you need to configure communication settings such as a mail server, authentication methods, etc. Generally, an SMTP server is used for sending, and an SMTP server or a POP3 sever is used for receiving. You can set encoding and other parameters. For details about necessary settings, contact the Internet service provider or network administrators.
1
Press .
2
Press <Function Settings>  <Send>  <E-Mail/I-Fax Settings>  <Communication Settings>.
3
Set communication.
1
Specify the basic settings.
<E-Mail Address>
Enter the machine's e-mail address.
You can specify any name as the user name (part at the left of @ mark). Enter the registered host name at the right of the @ mark.
<SMTP Server>
Enter an SMTP server name (or an IP address).
After specifying the settings, check the connection for <SMTP Server>.
<Use POP RX>
Press <On> when you want to receive e-mails and I-faxes using a POP3 server.
<Use SMTP RX>
Press <On> when you want to make the machine an SMTP server to receive e-mails and I-faxes. Be aware that you cannot receive via SMTP if you don't register the host name of the machine on the DNS server.
2
Press <Next>.
3
Specify the POP server settings.
<POP Server>
Enter a POP3 server name (or an IP address).
After specifying the settings, check the connection for <POP Server>.
<POP Login Name>
To use a POP3 server, enter the user name of the specified mail account using alphanumeric characters.
<POP Password>
To use a POP3 server, enter the password of the specified mail account.
<POP Interval>
You can set the interval to automatically issue POP in minutes.
4
Press <Next>.
5
Specify the settings for encrypted communication.
<SMTP TX>
To encode the communication to/from the SMTP server using TLS, press <On>. When <On> is set, you can confirm the TLS server certificate during communication with the server and add CN to the verification items. <E-Mail/I-Fax Settings> <Confirm TLS Certificate for SMTP TX>
<SMTP RX>
To encode communication using TLS when receiving e-mails and I-faxes using the SMTP server, press <Always TLS> or <On>. When you don't want to receive data other than encoded data, select <Always TLS>.
To encrypt SMTP reception with TLS, prepare the key pair in advance. Configuring the Key and Certificate for TLS
<POP>
To encode the communication to/from the POP3 server using TLS, press <On>. When <On> is set, you can confirm the TLS server certificate during communication with the server and add CN to the verification items. <E-Mail/I-Fax Settings> <Confirm TLS Certificate for POP RX>
6
Press <Next>.
Setting POP authentication before sending
POP authentication before sending (POP before SMTP) is a confirmation of users by the POP server (reception mail server) before sending, which is a function to block unauthorized e-mails sent by third parties.
Setting SMTP authentication
SMTP authentication (SMTP AUTH) verifies users by checking user names and passwords when e-mails are sent. It can also encode SMTP communication (sent and received).
4
Press <OK>.
Depending on your environment, you might need to specify the SMTP/POP3 port number. For details, contact the Internet service provider or the network administrators. <Specify Port Number for SMTP TX/POP RX>
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