<Common Settings>
Specify the settings common to the send function.
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For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function. Item marked with an asterisk (*)Only appears if your machine has a fax function. |
<Register Favorite Settings>/<Edit Favorite Settings>
(Settings/Registration) 
<Function Settings> <Send> <Common Settings>You can register frequently used settings in a button of the machine for later use when scanning. You can also assign a name to a button and enter a comment. You can also delete or rename registered settings. Registering a Combination of Frequently Used Functions
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Register Favorite Settings> | Confirm Settings | Yes | Yes | No | Yes | C | Favorite Settings |
Select Location: <M1> to <M18> | Yes | Yes | No | Yes | C | Favorite Settings | |
<Show Comments>: <On>, <Off> | Yes | Yes | No | Yes | C | Settings/Registration Basic Information | |
<Name>, <Comment> | Yes | Yes | No | Yes | C | Favorite Settings | |
<Edit Favorite Settings> | Select the Button: <M1> to <M18> | Yes | Yes | No | Yes*1 | C | Favorite Settings Settings/Registration Basic Information |
<Show Comments>: <On>, <Off> | |||||||
<Delete>, <Check Content>, <Rename> | |||||||
<Shortcut 2>: <Different Size Originals>, Each mode, <Unassigned> |
*1 <Show Comments>: No |
<Display Confirmation for Favorite Settings>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can select whether to display a confirmation screen when recalling "Favorite Settings."
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Display Confirmation for Favorite Settings> | <On>, <Off> | Yes | Yes | No | No | C | Settings/Registration Basic Information |
<Default Screen>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can specify the screen to display when <Scan and Send> or 
(Reset) is pressed.
(Reset) is pressed.Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Default Screen> | <Standard>, <One-Touch>, <Favorite Settings>, <Address Book> | Yes | Yes | No | No | C | Settings/Registration Basic Information |
<Restrict Address Book Use>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can select whether to hide the Address Book and one-touch buttons on the Scan Basic Features screen, etc., as well as whether to restrict use of the Address Book.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Restrict Address Book Use> | <On>, <Off> | Yes | Yes | No | No | C | Settings/Registration Basic Information |
<Change Default Settings>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can change the settings registered as default for the <Scan and Send> function.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Change Default Settings> | <Register>, <Initialize> | Yes | Yes | No | No | C | Favorite Settings |
<Register Options Shortcuts>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can register modes in the shortcut keys displayed on the <Scan and Send> screen. This feature is useful when you want to register frequently used functions.Customizing the Basic Features Screen
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Register Options Shortcuts> | <Shortcut 1>: <2-Sided Original>, Each mode, <Unassigned> | Yes | Yes | No | No | C | Favorite Settings |
<Shortcut 2>: <Different Size Originals>, Each mode, <Unassigned> |
<TX Report>
(Settings/Registration) <Function Settings> <Send> <Common Settings>A TX Report is a report that enables you to check whether documents were sent correctly to their intended destinations. The machine can be set to print this report automatically after documents are sent or only when a transmission error occurs. You can also specify the setting to print the first part of the document as part of the report to remind you of the document's contents. TX Report
<Allow Printing from Options> can be set if <For Error Only> or <Off> is selected. If you set <Allow Printing from Options> to <On>, you can set whether to print a TX report from <Options> for each job.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<TX Report> | <For Error Only>, <On>, <Off> | Yes | No | Yes | Yes | C | Settings/Registration Basic Information |
When <For Error Only> is selected: <Allow Printing from Options>: <On>, <Off> <Report with TX Image>: <On>, <Off> | |||||||
When <On> is selected: <Report with TX Image>: <On>, <Off> | |||||||
When <Off> is selected: <Allow Printing from Options>: <On>, <Off> <Report with TX Image>: <On>, <Off> |
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This setting links with the <TX Report> setting in <Options> for each function. 8700 Series / 6700 Series / 4700 Series OnlyWhen sending a color document, <Report with TX Image> cannot be used to attach an image converted to black-and-white. |
<Communication Management Report>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can print or send document sending/receiving logs as a report. The machine can be set to print or send this report when a specified number of communications (100 to 1,000) is reached or at a specified time. The send/receive reports can also be printed or sent separately. Communication Management Report
When the report is sent as data, it is sent in the CSV file format.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Communication Management Report> | <Print/Send Every Specified No. of Transm.>: <Print>, <Send>, <Off> | Yes | No | Yes | Yes | C | Settings/Registration Basic Information |
Number of transmissions: 100 to 1000 | |||||||
<Print/Send at Specified Time>: <Print>, <Send>, <Off> | |||||||
Specify Print Time: 00:00 to 23:59 | |||||||
<Print Send/Receive Jobs Separately>: On, Off <Send Destination> |
<TX Terminal ID>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can select whether to add the sender information to the top of a sent document when sending a fax/I-fax. Information such as the fax number, name, and I-fax address of the machine is printed, enabling the recipient to check who sent the document.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<TX Terminal ID> | <Print>, <Do Not Print> | Yes | Yes | Yes | Yes | C | Settings/Registration Basic Information |
<Print Position>: <Inside>, <Outside> | |||||||
<Display Destination Unit Name>: <On>, <Off> | |||||||
<Telephone No. Mark>: <Fax>, <TEL> |
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The information registered in <Register Unit Telephone Number> and <Register Unit Name> is printed as the sender information. Fax Line Settings When printing the sender's name instead of the unit name, register the name in <Register Sender Name (TTI)> and specify it from <Sender Name (TTI)>. Faxing Models with an optional fax functionThe settings of the server machine are used when sending remote faxes. |
<Delete Failed TX Jobs>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can select whether to automatically delete a document from memory when the sending/saving error occurs. Selecting <Off> enables you to resend/resave the documents that failed to send/save.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Delete Failed TX Jobs> | <On>, <Off> | Yes | Yes | Yes | Yes | C | Settings/Registration Basic Information |
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If this mode is set to <Off>, the status of any job with a forwarding error will be saved in <Job Status> on the <Status Monitor> screen. |
<Retry Times>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can set the number of times that the machine tries to automatically resend data when the data cannot be sent because the recipient is busy sending or receiving, or when an error occurs.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Retry Times> | 0 to 3 to 5 times | Yes | Yes | Yes | Yes | C | Settings/Registration Basic Information |
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This setting is disabled when sending faxes. |
<Data Compression Ratio>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can set the compression ratio for color/grayscale scanned data.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Data Compression Ratio> | <High Ratio>, <Normal>, <Low Ratio> | Yes | Yes | Yes | Yes | C | Settings/Registration Basic Information |
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If you want to select compact or trace & smooth for the PDF file format or select compact for the XPS file format, it is recommended that you set <Data Compression Ratio> to <Normal> or <Low Ratio>. If you set it to <High Ratio>, images may be output in low quality even if you select <Quality Priority> in <Generate File> <Image Quality Level for Compact>.This setting is disabled when sending faxes. |
<YCbCr TX Gamma Value>
(Settings/Registration) <Function Settings> <Send> <Common Settings>If you are sending a document in color or grayscale, you can specify the gamma value to use when converting scanned RGB image data to YCbCr. You can reproduce the image with the optimal image quality at the recipient by setting an appropriate gamma value.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<YCbCr TX Gamma Value> | <Gamma 1.0>, <Gamma 1.4>, <Gamma 1.8>, <Gamma 2.2> | Yes | Yes | Yes | Yes | C | Settings/Registration Basic Information |
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This setting is disabled for the following file formats: PDF (Compact) XPS (Compact) PDF (Trace&Smooth) |
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This setting is disabled when sending to a mail box. This setting is disabled when sending faxes. |
<Use Divided Chunk Send for WebDAV TX>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can divide data into chunks when sending with WebDAV. Chunked encoding is a function for sending a file with an unknown size by dividing it into chunks of a known length. It enables the sending time to be reduced because it is not necessary to calculate the size of the file before sending it.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Use Divided Chunk Send for WebDAV TX> | <On>, <Off> | Yes | Yes | Yes | Yes | C | Settings/Registration Basic Information |
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You may not be able to send files with chunked encoding, depending on certain conditions for the WebDAV server and proxy server. |
<Confirm TLS Certificate for WebDAV TX>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can check whether the TLS server certificate is valid when sending with WebDAV. You can verify the validity of the certificate and reliability of the certificate chain, as well as confirm the CN (Common Name).
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Confirm TLS Certificate for WebDAV TX> | <On>, <Off> | No | No | Yes | No | C | Settings/Registration Basic Information |
When <On> is selected: <CN>: On, Off |
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If you do not verify the certificate, TLS communication is performed, even with an invalid certificate. |
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If there is a problem with the certificate, WebDAV sending will fail. |
<Confirm TLS Certificate for FTPS TX>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can check whether the TLS server certificate is valid when sending with FTPS. You can verify the validity of the certificate and reliability of the certificate chain, as well as confirm the CN (Common Name).
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Confirm TLS Certificate for FTPS TX> | <On>, <Off> | No | No | Yes | No | C | Settings/Registration Basic Information |
When <On> is selected: <CN>: On, Off |
<Limit New Destination>
(Settings/Registration) <Function Settings> <Send> <Common Settings>When sending faxes and scanned data, the available destinations can be limited to the following three ways, to ensure that users cannot specify the destination by entering text.
Destinations registered in the address book and one-touch buttons
Destinations set in <Favorite Settings> and <Send to Myself>
Destinations that can be searched for with an LDAP server
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Limit New Destination> | <Fax>*1: <On>, <Off> | Yes | No | Yes | Yes | C | Settings/Registration Basic Information |
<E-Mail>: <On>, <Off> | |||||||
<I-Fax>: <On>, <Off> | |||||||
<File>: <On>, <Off> |
*1 Only appears if your machine has a fax function. |
<Always Add Device Signature to Send>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can select whether to always add a device signature to sent PDF/XPS files.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Always Add Device Signature to Send> | <On>, <Off> | Yes | No | Yes | Yes | C | Settings/Registration Basic Information |
When <On> is selected: <Restrict File Formats>: <On>, <Off> |
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If you set <Restrict File Formats> to <On>, files other than PDF/XPS files cannot be sent. |
<Limit E-Mail to Send to Myself>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can limit the destination that can be specified when sending e-mail to the e-mail address of the user that is logged in. This setting enables you to prevent information leaks due to transmission to a wrong destination.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Limit E-Mail to Send to Myself> | <On>, <Off> | Yes | No | Yes | Yes | C | Settings/Registration Basic Information |
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This setting applies to users with the GeneralUser role. |
<Restrict File TX to Personal Folder>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can limit the destination that can be specified when saving to a file server to the dedicated folder of the user that is logged in. This setting enables you to prevent information leaks due to transmission to a wrong destination.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Restrict File TX to Personal Folder> | <On>, <Off> | Yes | No | Yes | Yes | C | Settings/Registration Basic Information |
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This setting applies to users with the GeneralUser role. |
<Personal Folder Specification Method>
(Settings/Registration) <Function Settings> <Send> <Common Settings>A Personal folder is an individual folder that can be used by the user logged in with personal authentication management. Shared folders and file servers can be specified and used as a Personal folder. Configuring Personal Folders
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Personal Folder Specification Method> | <Home Folder>, <Register for Each User>, <Use Login Server> | Yes | No | Yes | Yes | C | Settings/Registration Basic Information |
When <Home Folder> is selected: <Set>, <Use Authentication Info. of Each User> | |||||||
<Set>: <Protocol>(<Windows (SMB)>, <WebDAV>), <Host Name>, <Folder Path> | |||||||
When <Use Login Server> is selected: <Use Authentication Info. of Each User> |
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A Personal folder is a folder shared by the following screens. <Scan and Send> <Network> in <Scan and Store> <Network> in <Access Stored Files> |
<Restrict Resending from Log> *
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can select whether to prevent users from recalling the logs for the destinations and scan settings specified in the past. Selecting <On> hides the <Previous Settings> buttons from both the Fax Basic Features screen and the Scan Basic Features screen.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Restrict Resending from Log> | <On>, <Off> | No | No | Yes | No | C | Settings/Registration Basic Information |
<Settings for Sent Document Backup> *
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can save a copy of a sent fax in a pre-specified destination (e-mail or file server, etc.). Saving a Copy of a Sent Document
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Settings for Sent Document Backup> | <Use Sent Document Backup Function>: <On>, <Off> | Yes | No | Yes | Yes | C | Settings/Registration Basic Information |
When <On> is selected: <Backup Location>: Select Addresses, Address Details, Register Addresses <Folder Name>: <Sender Information>, <Date>, <Off (Do Not Create)> <File Format>: <TIFF>, <PDF> |
<Display Notification When Job Is Accepted>
(Settings/Registration) <Function Settings> <Send> <Common Settings>You can select whether to display a screen prompting you to check the communication status after sending/saving documents using <Fax> or <Scan and Send> (<Home> Screen).
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Display Notification When Job Is Accepted> | <On>, <Off> | Yes | Yes | No | Yes | C | Settings/Registration Basic Information |
<Job to Cancel When Stop is Pressed>
(Settings/Registration) <Function Settings> <Send> <Common Settings>Select the send job to cancel when the Stop key is pressed while a send job of the Fax function or the Scan and Send function is being processed. You can select either <Latest Received Job> or <Job Being Sent>.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Device Information Delivery Available | Import All Function | Name of Item When Exporting with the Remote UI |
<Job to Cancel When Stop is Pressed> | <Latest Received Job>, <Job Being Sent> | Yes | No | Yes | Yes | C | Settings/Registration Basic Information |
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If you selected <Job Being Sent> and the machine has multiple fax lines that are currently being used for sending, the last of those jobs is canceled. |