Printing Reports and Lists

You can print reports and lists to check information such as the total number of copied pages, communication results, and machine settings.

Printing a Report on the Number of Copied and Printed Pages

Counter Report

You can print a report to check the total number of all copied and printed pages, as well as the total number of scanned pages and faxed pages.

(Counter/Device Information) or [Counter/Device Information] key (models with an upright control panel)

<Yes>

Page Count List

You can print a list to check the total number of pages* that were copied, printed, and scanned for each Department ID. To print this list, you need to log in with administrator privileges. Logging into the Machine

(Settings/Registration)

<On>

Select the items to print


Department ID Management must be set in order to calculate the Page Count List for each Department ID. Setting the Department ID Management With the Remote UI Page Count List, you can check how many pages have been printed or scanned by individual user names linked to a Department ID. To display the list, Starting the Remote UI click [Settings/Registration] [User Management] [Department ID Management]. However, note that user names will not be displayed if multiple users are allocated to the same Department ID, or if you are using DepartmentID Authentication as the login service. The Page Count List can also be saved as a CSV file using the Remote UI. Starting the Remote UI click [Settings/Registration] [User Management] [Department ID Management] [Store in CSV Format...].

Department ID Management must be set in order to calculate the Page Count List for each Department ID. Setting the Department ID Management

With the Remote UI Page Count List, you can check how many pages have been printed or scanned by individual user names linked to a Department ID. To display the list, Starting the Remote UI

click [Settings/Registration]

[User Management]

[Department ID Management]. However, note that user names will not be displayed if multiple users are allocated to the same Department ID, or if you are using DepartmentID Authentication as the login service.

The Page Count List can also be saved as a CSV file using the Remote UI. Starting the Remote UI

click [Settings/Registration]

[User Management]

[Department ID Management]

[Store in CSV Format...].

* In this report, the numbers are based on copied or printed sides of the page. For example, the count is 1 if you print on one side of a page, and the count is 2 if you print on both sides of the page.

Printing a List of Usage History

When you press

(Status Monitor), the Status Monitor screen is displayed, allowing you to check the usage history for each function, such as copying, printing, sending e-mail, sending/receiving faxes/I-faxes, storing files in "Advanced Space," etc. From this screen, you can also print the usage history for each function.


If "NG" appears in the "RESULT" column in the printed list, check the three-digit number preceded by "#" to find the reason and solutions. Countermeasures for Each Error Code If (Settings/Registration) <Management Settings> <Device Management> <Restrict Access to Other User Jobs> is set to <On>, jobs other than those of the logged-in user are displayed as "***" and cannot be operated. If you log in with administrator privileges, the jobs of all users are displayed.

If "NG" appears in the "RESULT" column in the printed list, check the three-digit number preceded by "#" to find the reason and solutions.

Countermeasures for Each Error Code

(Settings/Registration)

<Restrict Access to Other User Jobs> is set to <On>, jobs other than those of the logged-in user are displayed as "***" and cannot be operated. If you log in with administrator privileges, the jobs of all users are displayed.

Press

(Status Monitor).

Display the usage history of each function and print a list.

Copy/print log

1	Press <Copy/Print> <Job Log>.
2	Select the items you want to print, and press <Print List>.
3	Press <Yes>.

Sending/receiving log

1	Press <Send> or <Receive> <Job Log>.
2	Select <Send> or <Receive> from the list, and press <Communication Management Report>.
3	Press <Start Printing>.


For documents sent by e-mail, the list indicates the sending results between the machine and the mail server, not between the machine and the destination. If you select <Output Spec. No. of Transm.> in step 3, you can specify the number of log results that appear in the list. You can specify whether or not to print the list automatically. Communication Management Report

Fax sending/receiving log

1	Press <Send> or <Receive> <Job Log>.
2	Select <Fax> from the list, and press <Fax Activity Report>.
3	Press <Start Printing>.


If you select <Output Spec. No. of Transm.> in step 3, you can specify the number of log results that appear in the list. You can specify whether or not to print the list automatically. Fax Activity Report

Storage log

1	Press <Store> <Job Log> <Print List>.
2	Press <Yes>.


There are three types of store locations printed as the protocol. If one of the following conditions is met, the corresponding store location is printed. Memory Media: If the data is stored in a removable media such as USB memory from <Scan and Store> Local: If the data is stored in the Advanced Space of the machine from <Scan and Store> Network: If the data is stored in the Windows server from <Scan and Store>

There are three types of store locations printed as the protocol. If one of the following conditions is met, the corresponding store location is printed.

Memory Media: If the data is stored in a removable media such as USB memory from <Scan and Store>

Local: If the data is stored in the Advanced Space of the machine from <Scan and Store>

Network: If the data is stored in the Windows server from <Scan and Store>

Outputting a Communication Result Report

You can print a list of results for sending/receiving fax, e-mail, or I-fax, and results for storing items in the file server or Mail Box (machine's temporary storage space). A report is set to be printed automatically or printed only when an error occurs. However, you can change the setting to print only at a specified time or not to print at all. In addition, you can send the report to a specified destination as a CSV file.


If "NG" appears in the "RESULT" column in the printed list, check the three-digit number preceded by "#"to find the reason and solutions. Countermeasures for Each Error Code If (Settings/Registration) <Management Settings> <Device Management> <Restrict Access to Other User Jobs> is set to <On>, jobs other than those of the logged-in user are displayed as "***" and cannot be operated. If you log in with administrator privileges, the jobs of all users are displayed.

If "NG" appears in the "RESULT" column in the printed list, check the three-digit number preceded by "#"to find the reason and solutions.

Countermeasures for Each Error Code

(Settings/Registration)

Communication Management Report

You can configure the machine to automatically print the report or send it as a CSV file to destinations registered in the Address Book when the specified number of communication results, including sent or received faxes, e-mails, and I-faxes, as well as items saved in the file server or Mail Box (machine's temporary storage space), is reached. You can also configure the machine to print the report or send it as a CSV file at a specified time.

Press

(Settings/Registration).

Press <Function Settings>

<Send>

<Communication Management Report>.

Configure the necessary settings, and press <OK>.

Select this to print/send a report when the specified number of communication results is reached. Set the number of communication results using the numeric keys.

Select this to print/send a report at the specified time. Set the time using the numeric keys.

Select this to output separate reports for send jobs and receive jobs.

Specify the destination.

Press <Send Destination>

<To Remote Address Book> to specify the destination to the destinations registered in a remote address book.

Local Address Book and Remote Address Book


You cannot configure the settings for the Communication Management Report while <Display Job Log> in <Management Settings> is set to <Off>. In addition, if you change <Display Job Log> in <Management Settings> from <Off> to <On>, <Print/Send Every Specified No. of Transm.> and <Print/Send at Specified Time> in the Communication Management Report automatically changes to <Off>. <Display Job Log>


For documents sent by e-mail, the report indicates the sending results between the machine and the mail server, not between the machine and the destination. You can manually print a Communication Management Report from a list in the usage history. Sending/receiving log When setting to print a report at a specified time If a report is set to print at a specified time, the 100 most recent results are printed, with the most recent results first. If the number of results exceeds 100, the older results are not printed. When setting the machine to send the report as a CSV file at a specified time The 2,000 most recent results are exported to a CSV file, which is sent at the specified time. If the number of results exceeds 2,000 by the specified time for file sending, the older results are not exported.

For documents sent by e-mail, the report indicates the sending results between the machine and the mail server, not between the machine and the destination.

You can manually print a Communication Management Report from a list in the usage history.

Sending/receiving log

When setting to print a report at a specified time

If a report is set to print at a specified time, the 100 most recent results are printed, with the most recent results first. If the number of results exceeds 100, the older results are not printed.

When setting the machine to send the report as a CSV file at a specified time

The 2,000 most recent results are exported to a CSV file, which is sent at the specified time. If the number of results exceeds 2,000 by the specified time for file sending, the older results are not exported.

TX Report

You can configure the machine to automatically print the report for sending results, including sent faxes, e-mails, and I-faxes, as well as items saved in the file server or Mail Box (machine's temporary storage space). You can also configure the setting to print the report only when an error occurs. You are required to log in with administrator privileges to print this report.

(Settings/Registration)

<Send>

Set the report

<OK>


Even if you set <Report with TX Image> to <On>, the sent document is not displayed in the report in the following situations. When an encrypted PDF is sent If <Report with Color TX Image> is set to <Off> and the first page sent is a color original (C5800 Series only) The send result is also printed when you send faxes on a Remote Fax client machine. If <Fax TX Report>is set to <For Error Only> or <On>, a Fax TX Report is printed with the TX Report. For documents sent by e-mail, the report indicates the sending results between the machine and the mail server, not between the machine and the destination. Send jobs originating from the fax driver are omitted from this report. If unnecessary streaks or shadows appear around the sent document, use <Erase Original Frame>. Erasing Dark Borders When Scanning (Erase Frame) The TX Report includes the results of forwarding in addition to the results of sending.

Even if you set <Report with TX Image> to <On>, the sent document is not displayed in the report in the following situations.

When an encrypted PDF is sent

If <Report with Color TX Image> is set to <Off> and the first page sent is a color original (C5800 Series only)

The send result is also printed when you send faxes on a Remote Fax client machine.

If <Fax TX Report>is set to <For Error Only> or <On>, a Fax TX Report is printed with the TX Report.

For documents sent by e-mail, the report indicates the sending results between the machine and the mail server, not between the machine and the destination.

Send jobs originating from the fax driver are omitted from this report.

If unnecessary streaks or shadows appear around the sent document, use <Erase Original Frame>. Erasing Dark Borders When Scanning (Erase Frame)

The TX Report includes the results of forwarding in addition to the results of sending.

Fax Activity Report

You can configure the machine to automatically print a report on fax sending and receiving or send it as a CSV file to destinations registered in the Address Book when the specified number of sent or received faxes is reached. You can also configure the machine to print the report or send it as a CSV file at a specified time.

Press

(Settings/Registration).

Press <Function Settings>

<Send>

<Fax Activity Report>.

Configure the necessary settings, and press <OK>.

Select this to print/send a report when the specified number of communication results is reached. Set the number of communication results using the numeric keys.

Select this to print/send a report at the specified time. Set the time using the numeric keys.

Select this to output separate reports for send jobs and receive jobs.

Specify the destination.

Press <Send Destination>

<To Remote Address Book> to specify the destination to the destinations registered in a remote address book.

Local Address Book and Remote Address Book


You cannot configure the settings for the Fax Activity Report while <Display Job Log> in <Management Settings> is set to <Off>. In addition, if you change <Display Job Log> in <Management Settings> from <Off> to <On>, <Print/Send Every Specified No. of Transm.> and <Print/Send at Specified Time> in the Fax Activity Report automatically changes to <Off>. <Display Job Log>


You can manually print a Fax Activity Report from a list in the usage history. Fax sending/receiving log The name of the remote party registered in the Address Book is printed when sending to a destination selected from the Address Book. If sending by entering a number with the numeric keys, the Transmitting Subscriber Identification (TSI) is printed if it could be acquired from the recipient. When setting to print a report at a specified time If a report is set to print at a specified time, the 40 most recent results are printed, with the most recent results first. If the number of results exceeds 40, the older results are not printed. When setting the machine to send the report as a CSV file at a specified time The 2,000 most recent results are exported to a CSV file, which is sent at the specified time. If the number of results exceeds 2,000 by the specified time for file sending, the older results are not exported.

You can manually print a Fax Activity Report from a list in the usage history. Fax sending/receiving log

The name of the remote party registered in the Address Book is printed when sending to a destination selected from the Address Book. If sending by entering a number with the numeric keys, the Transmitting Subscriber Identification (TSI) is printed if it could be acquired from the recipient.

When setting to print a report at a specified time

If a report is set to print at a specified time, the 40 most recent results are printed, with the most recent results first. If the number of results exceeds 40, the older results are not printed.

When setting the machine to send the report as a CSV file at a specified time

Fax TX Report

You can configure the machine to automatically print the report each time a fax is sent. You can also configure the setting to print the report only when an error occurs.

(Settings/Registration)

<Send>

Set the report

<OK>


A Fax Multi TX Report is printed when <Fax TX Report> is set to <On> and broadcast transmission is performed. Even if you set <Report with TX Image> to <On> in the report settings, the image of the sent original does not appear in a report when a fax is directly sent to the destination using direct sending (Checking the Connection to the Recipient Before Sending (Direct Send)) or manual sending (Sending Faxes Manually (Manual Sending)). If unnecessary streaks or shadows appear around the sent document, use <Erase Original Frame>. Erasing Dark Borders When Scanning (Erase Frame) If <TX Report> is set to <For Error Only> or <On>, a TX Report is printed with the Fax TX Report.

A Fax Multi TX Report is printed when <Fax TX Report> is set to <On> and broadcast transmission is performed.

Even if you set <Report with TX Image> to <On> in the report settings, the image of the sent original does not appear in a report when a fax is directly sent to the destination using direct sending (Checking the Connection to the Recipient Before Sending (Direct Send)) or manual sending (Sending Faxes Manually (Manual Sending)).

If unnecessary streaks or shadows appear around the sent document, use <Erase Original Frame>. Erasing Dark Borders When Scanning (Erase Frame)

If <TX Report> is set to <For Error Only> or <On>, a TX Report is printed with the Fax TX Report.

Fax RX Report

You can set a Fax RX Report to print automatically every time a fax is received. It is also possible to set the report to print only when an error occurs.

(Settings/Registration)

Set the report

<OK>

Confidential Fax Inbox RX Report

You can configure the machine to automatically print the report when a received fax is saved in the Confidential Fax Inbox. You can also configure the setting so that the report is not printed.

(Settings/Registration)

Set the report

<OK>


Even though <Off> is set in this setting, if Fax RX Report is enabled, a report is printed when a fax is saved in the Confidential Fax Inbox.

Printer Report

You can print a report of printer functions, such as the font list and status.

(Settings/Registration)

Select the printer function

Follow the on-screen instructions to select the item to be printed

Device Information Communication Log Report

You can configure the machine to automatically print the report when the specified number of results for device information distribution or reception is reached. You can also configure the setting to print the report at a specified time. You are required to log in with administrator privileges to change the report setting.

(Settings/Registration)

Report Settings

Set the report

<OK>


When you are logged in with administrator privileges, you can manually print the device information communication history as a list. Press (Settings/Registration) <Management Settings> <Device Management> <Device Information Distribution Settings> <Communication Log> <Print List> <Yes>. When setting to print a report at a specified time If a report is set to print at a specified time, the 100 most recent results are printed, with the most recent results first. If the number of results exceeds 100, the older results are not printed.

When you are logged in with administrator privileges, you can manually print the device information communication history as a list. Press

(Settings/Registration)

<Yes>.

When setting to print a report at a specified time

If a report is set to print at a specified time, the 100 most recent results are printed, with the most recent results first. If the number of results exceeds 100, the older results are not printed.

Printing a List of Settings

Information and settings registered in the machine such as registered destinations, send/receive settings, fax settings, forwarding conditions, files in a Mail Box, etc. can be printed as a list.

Address Lists

You can print a list of destinations registered in the Address Book or in one-touch buttons.

(Settings/Registration)

Select the address book or one-touch buttons to print

<Yes>

TX/RX User Data List

You can print a list of the settings configured for <Send> and <Receive/Forward> under Settings/Registration.

(Settings/Registration)

<Yes>


Items that have been changed from their default settings are printed with an asterisk (*) next to them.

Fax User Data List

You can print a list of the settings configured for fax function by using <Send> and <Receive/Forward> under Settings/Registration.

(Settings/Registration)

<Yes>


Items that have been changed from their default settings are printed with an asterisk (*) next to them.

Forwarding Settings

You can print a list of the settings configured for fax and I-fax forwarding by using <Receive/Forward> under Settings/Registration. You are required to log in with administrator privileges to print this list.

(Settings/Registration)

<Yes>

Mail Box File List

You can print a list of temporarily saved files in a Mail Box on the machine.

<Access Stored Files> (<Home> Screen)

Select the mail box to print

<Yes>

Network Setting List

You can print a list of the settings configured for <Network> in <Preferences> under Settings/Registration.

(Settings/Registration)

<Yes>


Items that have been changed from their default settings are printed with an asterisk () next to them. The following items are automatically generated from unique information of the machine by default and when the settings are initialized, and have an asterisk () next to them. IPv4 Host Name IPv6 Host Name mDNS Name (mDNS Settings) Current Transmission Speed (Ethernet Driver Settings)

System Information list

You can print a list of information such as MEAP applications and licenses. You are required to log in with administrator privileges to print this list.

(Settings/Registration)

<Yes>

Device Information Distribution Destination List

You can print a list of devices registered as information distribution destinations. You are required to log in with administrator privileges to print this list.

(Settings/Registration)

<Yes>

LDAP Server Registration List

You can print a list of LDAP server settings registered in the machine. You are required to log in with administrator privileges to print this list.

(Settings/Registration)

<Yes>

IPSec Policy List

You can print a list of IPSec policy settings registered in the machine. You are required to log in with administrator privileges to print this list.

(Settings/Registration)

<Yes>


Lists can be printed only if A3, B4, A4, 11" x 17", LGL, or LTR (plain, recycled, thin, or color) is loaded in a paper source whose settings in <Other> in <Paper Source Auto Selection> in <Function Settings> (Settings/Registration) are set to <On>. However, if <Consider Paper Type> for <Copy> is set to <On> in <Paper Source Auto Selection>, you cannot print from a paper source with color paper specified. Automatically Selecting the Appropriate Paper Source for a Specific Function

Lists can be printed only if A3, B4, A4, 11" x 17", LGL, or LTR (plain, recycled, thin, or color) is loaded in a paper source whose settings in <Other> in <Paper Source Auto Selection> in <Function Settings> (Settings/Registration) are set to <On>. However, if <Consider Paper Type> for <Copy> is set to <On> in <Paper Source Auto Selection>, you cannot print from a paper source with color paper specified.

Automatically Selecting the Appropriate Paper Source for a Specific Function