<Common>

This section describes settings for functions such as Paper Feed Settings, Paper Output Settings, Print Settings, Scan Settings, and Generate File.


Some of the settings may not be displayed depending on the configuration of optional equipment installed on the machine.

<Paper Source Auto Selection>

(Settings/Register)

You can configure the paper source that will be used when copying/printing with <Select Paper> set to <Auto>. This setting also functions when the paper in the current paper source runs out during copying/printing. Automatically Selecting the Appropriate Paper Source for a Specific Function

<Switch Paper Feed Method>

(Settings/Register)

When regularly using paper with logos such as letterheads, while printing in both one-sided and two-sided, you can set this setting to <Print Side Priority> to print the first page on the front side for both one-sided and two-sided, without having to change the paper orientation. Loading Preprinted Paper


The settings for Automatic Paper Selection and Auto Drawer Switching are disabled for paper sources with <Print Side Priority> set. The print speed is also slower when performing one-sided printing.


<Print Side Priority> is only enabled when paper that can be printed on both sides is set (Paper Available for Two-Sided Copying/Two-Sided Printing). For other paper, the message <Load paper.> appears and the paper is not fed, or the <Print Side Priority> setting is disabled. For instructions on loading paper, see Loading Preprinted Paper.

<Suspended Job Timeout>

(Settings/Register)

If this setting is set to <On> and a job is suspended due to a lack of paper, etc., the machine automatically prints the next job after the specified time period.


If a job is suspended because paper has run out during the job, the next job is not processed even after the designated suspension time elapses. To automatically delete suspended jobs, see <Auto Delete Suspended Jobs>.

<Job Separator Between Jobs>

(Settings/Register)

This enables you to insert the specified paper at the start of each job when multiple jobs are printed consecutively.

<Job Separator Between Copies>

(Settings/Register)

This enables you to insert the specified paper each number of copy sets to divide the sets. If you set this, paper is inserted when printing with Collate (Page Order).


If you are using the Group (Same Pages) mode, you cannot insert job separation sheets between copy sets.

<Print Priority>

(Settings/Register)

A job that has a higher set priority can be set to print after the job currently being processed is complete.


If the same printing priority has been specified for multiple functions, printing starts with the first processed print job. Priority printing does not take place until the current job is complete. However, if the current job is paused, the printing of another job may start, depending on its settings.

<Text/Photo Priority When Recognized as B&W by ACS>

(Settings/Register)

You can set the quality to use when an original is detected to be black-and-white with auto color selection.


If you set <Text Priority> in this setting and your original is determined as black-and-white by the <Auto (Color/B&W)> mode in <Select Color>, the original is processed as if you selected <Text> as the original type setting, even if you select a mode other than <Text> for <Original Type> in <Copy>.

<Chromatic Color Conversion for Two Colors Printing>

(Settings/Register)

You can select the specified color to use when printing using the two-color mode, which prints in black and a specified color. The two-color mode can be set for copying or printing. This setting is reflected in both the two-color mode for printing and the two-color mode for copying.

All Chromatic Colors: When specifying the color to use for all chromatic colors other than black in the original (or image data).

Approximate Colors Only: When using the color for only the specified color (or approximate color) and using black for all other chromatic colors in the original (or image data).

Example Replaced Colors and Settings

When the two-color mode is specified for an original (or image data) including the following colors, the colors are replaced as indicated below.

Colors included in the original (or image data): Red, orange, blue, black

Red specified for the two-color mode

Original (or image data)	"All Chromatic Colors"	"Approximate Colors Only"
Red	Red	Red
Orange	Red	Red
Blue	Red	Black
Black	Black	Black

<2-Sided Printing>

(Settings/Register)

You can specify the 2-Sided Printing for printing reports such as Send TX Report and Communication Management Report.

<Auto Delete Suspended Jobs>

(Settings/Register)

If this setting is set to <On> and a job is suspended due to a paper jam, etc., the machine automatically deletes the job after the specified time period.


To retain a suspended job without automatically deleting it, see <Suspended Job Timeout>.

<Action When Remaining Toner Is Low>

(Settings/Register)

You can set the print operation when the remaining toner in the toner cartridge is low. You can also set whether to display the restock toner message on the bottom of the screen.


When set to <Display Warning Screen>, <Display Toner Cart. Warning Msg. At Screen Bottom> is set to <On>.

<Feeder Jam Recovery Method>

(Settings/Register)

You can select whether scanning will start again from the first page of the original or the page of the original in which scanning was interrupted if a paper jam occurs in the feeder.


Direct sending of faxes does not support this setting. If a paper jam occurs while performing direct sending, the job will be canceled. In this case, set the job again. Depending on the location of a paper jam, it can be difficult to determine whether document scanning has been completed. If you have set <From Suspnd. Original> for <Feeder Jam Recovery Method> and you do not find until which page the document has been scanned, it is recommended that you cancel the job, and then execute it again.

Direct sending of faxes does not support this setting. If a paper jam occurs while performing direct sending, the job will be canceled. In this case, set the job again.

Depending on the location of a paper jam, it can be difficult to determine whether document scanning has been completed. If you have set <From Suspnd. Original> for <Feeder Jam Recovery Method> and you do not find until which page the document has been scanned, it is recommended that you cancel the job, and then execute it again.


Select one of the following. <From 1st Page>: Place the originals in the feeder again, and then restart scanning from the first page of the document. The originals will be fed automatically until the page of the document in which scanning is interrupted. <From Suspnd. Original>: Place the originals that were not scanned because of a paper jam in the feeder, and then start scanning all the remaining originals again.

Select one of the following.

<From 1st Page>: Place the originals in the feeder again, and then restart scanning from the first page of the document. The originals will be fed automatically until the page of the document in which scanning is interrupted.

<From Suspnd. Original>: Place the originals that were not scanned because of a paper jam in the feeder, and then start scanning all the remaining originals again.

<Streak Prevention>

(Settings/Register)

You can set whether to detect and prevent streaks when scanning originals.


When <On> is selected, extremely thin lines may be detected as streaks.

<Speed/Image Quality Priority for Black & White Scan>

(Settings/Register)

You can set whether priority is given to scanning speed or to image quality when performing black and white scanning.


Set <Quality Priority> to ensure the reproduction of yellow colors in originals.

<Speed/Image Quality Priority for Scan from Feeder>

(Settings/Register)

You can set whether priority is given to scanning speed or to image quality when scanning originals from the feeder.


This setting applies to the Copy function and AddOn applications using the Copy function.

<Remote Scan Gamma Value>

(Settings/Register)

You can set the gamma value to use when scanning color documents into your computer through the Network Scan function. Select the gamma value most suited to your computer settings so that you can print the document with the optimal density.

<Auto Online>

(Settings/Register)

Set this to <On> to automatically enable the remote scanner function when you press <Scanner> (<Home> Screen).


When the remote scanner function is enabled, you cannot use <Copy> and <Scan and Store>.


You can specify the time period in which you are logged out and the touch panel display returns to the default setting automatically.

<Auto Offline>

(Settings/Register)

If the machine is connected to a network that is online, scanning is not possible with <Copy> or <Scan and Store>. If you set <Auto Offline> to <On>, the machine automatically goes offline when the time set in <Auto Reset Time> in <Preferences> (Settings/Registration) has elapsed.


If <Auto Reset Time> is set to <0>, the machine automatically goes offline after approximately two minutes. You can specify the time period in which you are logged out and the touch panel display returns to the default setting automatically.

<Image Quality Level for Compact>

(Settings/Register)

If you select PDF/XPS (Compact) as the file format when using <Scan and Send> or <Scan and Store>, you can set the image quality level of the document.


This setting is disabled when sending a fax or I-fax.


If you scan an original with many colors when <Text> is selected for the original type, the data size and image quality will vary following compression, according to the selected image level. However, if the original is in monochrome or has few colors, it does not matter which image level you select.

<OCR (Text Searchable) Settings>

(Settings/Register)

If you select <OCR (Text Searchable)> for <PDF>, <XPS>, or <OOXML> as the file format, you can set the Smart Scan setting, and set the number of characters used for the Auto (OCR) in File Name. Smart Scan is a mode that determines the text direction and rotates the data, so that the document will be in the correct orientation when viewing the document on a computer. Auto (OCR) in File Name is a mode that automatically uses the first text scanned by OCR in the document as its file name. Auto (OCR) in File Name is specified in <File Name> in <Options> on the Scan and Send screen. Setting a File Name


You cannot use the Auto (OCR) in File Name mode and the Encrypted PDF mode at the same time when sending a file.

<Trace & Smooth Settings>

(Settings/Register)

You can change the recognition rate of line drawings of the original when creating a file with outline graphics.


If you increase the value in <Graphics Recognition Level>, the data size also increases. It is recommended that you first use <Normal>, and if desirable results are not obtained, try increasing the recognition level to <Moderate> or <High>. This setting is disabled when sending a fax or I-fax.

<OOXML Settings>

(Settings/Register)

You can specify the background image level, color image recognition level, and color image line width recognition when creating files with Office Open XML file format.


This setting is disabled when sending a fax or I-fax. Color image settings are only valid with PowerPoint.

<Include Background Images in Word File>

(Settings/Register)

When generating Word files from scanned originals, you can delete the image detected as the background in the Word files. It becomes easier to edit Word files because unnecessary images are deleted.

<Specify Minimum PDF Version>

(Settings/Register)

You can specify the minimum version to assign when generating PDF files.


Depending on the functions set for the PDF files, the version assigned may be higher than that specified with this setting.

<Format PDF to PDF/A>

(Settings/Register)

You can create PDF files compliant with PDF/A-1b. This is suited for long-term storage because it guarantees that the visual quality of the PDF does not change with the machine or viewing software.

This setting is linked with the following default settings:


This setting is disabled when sending a fax or I-fax. The following PDF functions cannot be set if <Format PDF to PDF/A> is set to <On>. Encryption Visible Signature

<256-bit AES Settings for Encrypted PDF>

(Settings/Register)

When generating an encrypted PDF file, you can select <Acrobat 3.0 or Later/40-bit RC4>, <Acrobat 6.0 or Later/128-bit RC4>, <Acrobat 7.0 or Later/128-bit AES>, or <Acrobat 10.0 or Equivalent/256-bit AES> as the PDF encryption level. If you want to use <Acrobat 9.0 or Equivalent/256-bit AES> rather than <Acrobat 10.0 or Equivalent/256-bit AES> as the encryption level, use this setting to change the selections you can make.


This setting is disabled when sending a fax or I-fax.

<Rotate Scanned Image When Generating PDF>

(Settings/Register)

The following operations are performed when scanning and generating a PDF file.

<On>: The data to generate is rotated.

<Off>: The data to generate is not rotated, but information for rotating the image is added to the PDF header to enable it to be rotated in a viewer.


Set the vertical orientation of the original in <Orig. Content Orientation>. If <On> is set, file generation takes slightly longer compared to <Off>. PDF files generated with <Off> set may be displayed without the correct rotation, depending on the viewer. Even if <On> is set, the generated PDF files may be the same as when <Off> is set, depending on the type of PDF file and the conditions when scanning.

Set the vertical orientation of the original in <Orig. Content Orientation>.

If <On> is set, file generation takes slightly longer compared to <Off>.

PDF files generated with <Off> set may be displayed without the correct rotation, depending on the viewer.

Even if <On> is set, the generated PDF files may be the same as when <Off> is set, depending on the type of PDF file and the conditions when scanning.

<Information Used for LDAP Server Authentication>

(Settings/Register)

You can specify the authentication method for accessing an LDAP server.


When <Device Settings> is set The information set in Registering the LDAP Server is used. When <Device Login Auth. Info.> is set The authentication information used when logging into the machine is used. When <Registered Info. for Each User> is set The authentication information of the LDAP server is registered for each user. <Device Login Auth. Info.> is available only when using the same authentication information for logging in to the machine and accessing the LDAP server, and when using a login service which supports Integrated Authentication. For information whether the login service you are using supports Integrated Authentication, contact your dealer or service representative. When <Registered Info. for Each User> is selected, each user sets the user name and password used for LDAP authentication on the Send Basic Features screen <Register/Edit Information for Each User> <LDAP Server Authentication Information>.

When <Device Settings> is set

The information set in Registering the LDAP Server is used.

When <Device Login Auth. Info.> is set

The authentication information used when logging into the machine is used.

When <Registered Info. for Each User> is set

The authentication information of the LDAP server is registered for each user.

<Device Login Auth. Info.> is available only when using the same authentication information for logging in to the machine and accessing the LDAP server, and when using a login service which supports Integrated Authentication. For information whether the login service you are using supports Integrated Authentication, contact your dealer or service representative.

When <Registered Info. for Each User> is selected, each user sets the user name and password used for LDAP authentication on the Send Basic Features screen

<LDAP Server Authentication Information>.

<Information Used for SMTP Server Authentication>

(Settings/Register)

You can specify the authentication method for accessing an SMTP server.


If you select <Device Settings> Uses the information that was set in <Communication Settings: Authentication Settings> (Setting E-mail/I-Fax Communication). If you select <Registered Info. for Each User> Registers and uses SMTP server authentication information for each user. If <Registered Info. for Each User> is selected, each user has to press <Scan and Send> <Register/Edit Information for Each User> set the user name and password used for SMTP authentication in <SMTP Server Authentication Information>.

If you select <Device Settings>

Uses the information that was set in <Communication Settings: Authentication Settings> (Setting E-mail/I-Fax Communication).

If you select <Registered Info. for Each User>

Registers and uses SMTP server authentication information for each user.

If <Registered Info. for Each User> is selected, each user has to press <Scan and Send>

set the user name and password used for SMTP authentication in <SMTP Server Authentication Information>.

<Information Used for File TX/Browsing Authentication>

(Settings/Register)

You can specify the authentication method for accessing a file server.


<Device Login Auth. Info.> is only valid for SMB and WebDAV. When <Standard> is set The information set in Registering Destinations in the Address Book is used. When <Device Login Auth. Info.> is set The authentication information used when logging into the machine is used. Even if this is set to <Device Login Authentication Information>, a user name and password need to be entered when accessing a file server to send/access files if the user is logged in to the machine using Picture Login. When <Registered Info. for Each User> is set The authentication information of the file server is registered for each user. When <Registered Info. for Each User> is selected, each user sets the user name and password used for file server authentication on the Send Basic Features screen <Register/Edit Information for Each User> <Authentication Information for File TX/Browsing>.

<Device Login Auth. Info.> is only valid for SMB and WebDAV.

When <Standard> is set

The information set in Registering Destinations in the Address Book is used.

When <Device Login Auth. Info.> is set

The authentication information used when logging into the machine is used.

Even if this is set to <Device Login Authentication Information>, a user name and password need to be entered when accessing a file server to send/access files if the user is logged in to the machine using Picture Login.

When <Registered Info. for Each User> is set

The authentication information of the file server is registered for each user.

When <Registered Info. for Each User> is selected, each user sets the user name and password used for file server authentication on the Send Basic Features screen

<Authentication Information for File TX/Browsing>.