Managing Stored Files
 | You can use the Remote UI to print, send, or delete files that are stored in the Mail Box, or faxes and I-faxes that are temporarily stored in the Fax/I-Fax Inbox. |
Managing Files Stored in a Mail Box
You can print or send documents that are stored in a Mail Box. You can also edit stored documents by deleting specific pages.
1
Start the Remote UI. Starting the Remote UI
2
Click [Access Received/Stored Files] on the portal page. Remote UI Screen
3
On the [Mail Box] page, click the number of the desired Mail Box.
If the page for entering a PIN is displayed, enter the PIN and click [OK].
You can also specify a Mail Box by entering its number in [Box Number (00-99)] and clicking [Open...].
4
Specify the file to manage, and perform the desired operation.
You can click the [Type] icon or file name to display the file details.
You can click [Print List] to print a list of the files in the Mail Box.
Printing a file
1 | Select the check box for a file that you want to print, and click [Print...]. You can select multiple files. |
2 | Click [Start Printing]. You can click [Move to Top], [Move Up], [Move Down], or [Move to Bottom] to change the order in which files are printed. You can click [Change Print Settings...] to change the print settings. If you select the check box for [Delete File After Printing], files are automatically deleted after they are printed. |
Sending a file
1 | Select the check box for a file that you want to send, and click [Send...]. You can select multiple files. |
2 | Click [Select Destination...], select the destination, and click [OK]. You can click [Move to Top], [Move Up], [Move Down], or [Move to Bottom] to change the order in which files are sent. You can click [Settings...] in [Set Details] to change the send settings. You can also change detailed settings of the file in [File Settings]. (For detailed information on the settings, see Scanning. However, note that some of the settings included cannot be set in this procedure.) If you select the check box for [Delete File After Sending], files are automatically deleted after they are sent. |
3 | Click [OK]. |
Merging multiple files into one
1 | Select the check box for all of the files that you want to merge. |
2 | Click [Merge Files...] and enter a file name in [File Name]. You can click [Move to Top], [Move Up], [Move Down], or [Move to Bottom] to change the order in which files are merged. |
3 | Click [Start]. |
Inserting a file into another file
1 | Select the check box for the file that you want to insert the second file into, and click [Insert Pages...]. |
2 | Select the file to insert, and click [Next]. |
3 | Enter the new file name in [File Name After Insertion], and specify the insertion location (page) in [Select Insertion Location]. The file is inserted before the page specified in [Select Insertion Location]. |
4 | Click [Insert]. |
Duplicating a file in another Mail Box
1 | Select the check box for a file that you want to duplicate, and click [Duplicate...]. |
2 | Select the number of the destination Mail Box in [Target Box], and click [Start]. |
Changing a file name
1 | Click a [Type] icon or file name. |
2 | Click [Change File Name...], enter the new name in [File Name], and click [OK]. |
Deleting pages from a file
1 | Click a [Type] icon or file name. |
2 | Select the check box for the pages that you want to delete, and click [Delete Page]  [OK].You can also click [Delete Pages Consecutively...] and specify a range of pages to delete. |
Deleting a file
1 | Select the check box for the file that you want to delete. |
2 | Click [Delete] [OK]. |
 |
To change the settings of a Mail BoxYou can click [Settings...] on the screen displayed in step 4 to change the name and PIN for the selected Mail Box. Specifying the Mail Box Settings |
Managing Documents Temporarily Stored in Memory RX Inbox
You can print or forward faxes and I-faxes that are temporarily stored in the Memory RX Inbox using Memory Lock.
1
Start the Remote UI. Starting the Remote UI
2
Click [Access Received/Stored Files] on the portal page. Remote UI Screen
3
Select [Memory RX Inbox] and click [Memory RX Inbox].
If the page for entering a PIN is displayed, enter the PIN and click [OK].
4
Select the document and perform the desired operation.
Click the [Type] icon to display detailed information about the document.
Printing a document
1 | Select the check box for a document that you want to print, and click [Print...]. You can select multiple documents. |
2 | Click [Start Printing]. Documents are automatically deleted after they are printed. |
Forwarding a document
1 | Select the check box for a document that you want to forward, and click [Send...]. You can select multiple documents. |
2 | Click [Select Destination], select the destination, and click [OK]. You can click [Move to Top], [Move Up], [Move Down], or [Move to Bottom] to change the order in which the files are forwarded. You can click [Settings...] in [Set Details] to change the send settings. You can also change detailed settings of the file in [File Settings]. (For detailed information on the settings, see Scanning. However, note that some of the settings included cannot be set in this procedure.) If you select the check box for [Delete File After Sending], documents are automatically deleted after they are forwarded. |
3 | Click [OK]. |
Deleting a file
1 | Select the check box for the file that you want to delete. |
2 | Click [Delete] [OK]. |
|
To check I-faxes that were divided when receivedClick [Divided Data RX Inbox] on the screen displayed in step 3 to display a list of I-faxes that were divided when received. Receiving I-Faxes To set a PIN for Memory RX InboxYou can change the PIN for the Memory RX Inbox by clicking [Settings...] on the screen displayed in step 4 and adding a check mark to [Set PIN]. To configure Memory Lock settingsYou can set whether to receive faxes and I-faxes in the Memory RX Inbox by clicking [Memory Lock Settings...] on the screen displayed in step 4. |
Managing Documents Temporarily Stored in Confidential Fax Inbox
You can print or delete faxes and I-faxes that are temporarily stored in the Confidential Fax Inbox.
1
Start the Remote UI. Starting the Remote UI
2
Click [Access Received/Stored Files] on the portal page. Remote UI Screen
3
Select [Confidential Fax Inbox] and click the number of the desired Confidential Fax Inbox.
If the page for entering a PIN is displayed, enter the PIN and click [OK].
You can also specify a Confidential Fax Inbox by entering its number in [Box Number (00-49)] and clicking [Open...].
4
Select the document and perform the desired operation.
Click the [Type] icon to display detailed information about the document.
Printing a document
1 | Select the check box for a document that you want to print, and click [Print...]. You can select multiple documents. |
2 | Click [Start Printing]. If you select the check box for [Delete File After Printing], documents are automatically deleted after they are printed. |
Deleting a file
1 | Select the check box for the file that you want to delete. |
2 | Click [Delete] [OK]. |
|
To change the settings of a Confidential Fax InboxYou can change the name and PIN for the selected Confidential Fax Inbox by clicking [Settings...] on the screen displayed in step 4. |