<E-Mail/I-Fax Settings>
Specify the settings for sending E-mail and I-Faxes.
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For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function. |
<Register Unit Name>
(Settings/Register) 
<Function Settings> <Send> <E-Mail/I-Fax Settings>You can register the name of your company or department as the unit name. The registered name is displayed/printed at the recipient as the sender information when you send an e-mail/I-fax.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Register Unit Name> | Register Unit Name | Yes | Yes | Yes | C | Settings/Registration Basic Information |
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The registered unit name is used as the e-mail address display name, in the format "unit name <e-mail address>". You can enter up to 24 characters for the unit name. The e-mail address used in the login service appears in the From field on the recipient's machine for e-mail messages and I-fax documents. Registering User Information in the Local Device If you press <E-Mail/I-Fax Settings> set <Specify Authentication User as Sender> to <On>, the e-mail address registered for the login user is displayed as the sender's name in the From field for the recipient, regardless of the login service being used. |
<Communication Settings>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can specify the settings for a mail server and an authentication method that you are using for e-mails/I-faxes. Setting E-mail/I-Fax Communication
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Communication Settings> | <E-Mail Address>: Enter the E-Mail Address | Yes | Yes | Yes | A | Settings/Registration Basic Information |
<SMTP Server>: Enter the SMTP Server | Yes | Yes | Yes | C | Settings/Registration Basic Information | |
<Use POP RX>: <On>, <Off> | Yes | Yes | Yes | C | Settings/Registration Basic Information | |
<Use SMTP RX>: <On>, <Off> | Yes | Yes | Yes | C | Settings/Registration Basic Information | |
<POP Server>: Enter the POP Server | Yes | Yes | Yes | C | Settings/Registration Basic Information | |
<POP Login Name>: Enter the POP Login Name | Yes | Yes | Yes | A | Settings/Registration Basic Information | |
<POP Password>: Enter the POP Password | Yes | Yes | Yes | A | Settings/Registration Basic Information | |
<POP Interval>: 0 to 99 minutes | Yes | Yes | Yes | C | Settings/Registration Basic Information | |
<SMTP TX>: <On>, <Off> | Yes | Yes | Yes | C | Settings/Registration Basic Information | |
<SMTP RX>: <Always TLS>, <On>, <Off> | Yes | Yes | Yes | C | Settings/Registration Basic Information | |
<POP>: <On>, <Off> | Yes | Yes | Yes | C | Settings/Registration Basic Information | |
<POP Authentication Method>: <Standard>, <APOP>, <POP AUTH> | Yes | Yes | Yes | C | Settings/Registration Basic Information | |
<SMTP Authentication (SMTP AUTH)>: <On>, <Off> | Yes | Yes | Yes | C | Settings/Registration Basic Information | |
<POP Authentication Before Sending>: <On>, <Off> | Yes | Yes | Yes | C | Settings/Registration Basic Information | |
<Display Authent. Screen When Sending>: <On>, <Off> | Yes | Yes | Yes | C | Settings/Registration Basic Information |
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If you set shorter than 10 minutes (excluding '0 min') for <POP Interval>, the machine will not completely enter the Sleep mode. |
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The machine can only receive I-faxes and communication error notices. |
<Specify Port Number for SMTP TX/POP RX>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can change the port number of the SMTP and POP.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Specify Port Number for SMTP TX/POP RX> | <SMTP TX>: 1 to 25 to 65535 <POP RX>: 1 to 110 to 65535 | Yes | Yes | Yes | C | Settings/Registration Basic Information |
<S/MIME Settings>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can set S/MIME. If you set S/MIME, you can add a digital signature or encrypt the e-mail when using the e-mail/I-fax function.
Setting E-Mail Encryption
1 | Press (Settings/Register). |
2 | Press <Function Settings> <Send> <E-Mail/I-Fax Settings> <S/MIME Settings>. |
3 | Set encryption and the digital signature. |
4 | Press <OK>. |
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It is necessary to register the public key certificate of the recipient in advance. Generating the Key and Certificate for Network Communication |
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<S/MIME Settings> | <Encryption Settings>: <Always Encrypt>, <Only Encrypt If Certificate>, <Do Not Encrypt> <Add Digital Signatures>: <On>, <Off> | Yes | No | Yes | C | Settings/Registration Basic Information |
<Set Details>: <Encryption Algorithm>: <3DES>, <AES128>, <AES256> <Signature Algorithm>: <SHA1>, <SHA256>, <SHA384>, <SHA512> <Verify Sig. upon Receipt>: <On>, <Off> <Print Sig. upon Receipt>: <On>, <Off> |
<Confirm TLS Certificate for SMTP TX>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can check whether the TLS server certificate is valid when sending with SMTP. You can verify the validity of the certificate and reliability of the certificate chain, as well as confirm the CN (Common Name).
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Confirm TLS Certificate for SMTP TX> | <On>, <Off> | No | No | Yes | C | Settings/Registration Basic Information |
When <On> is selected: <CN>: On, Off |
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If you do not verify the certificate, TLS communication is performed, even with an invalid certificate. |
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If there is a problem with the certificate, SMTP sending will fail. |
<Confirm TLS Certificate for POP RX>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can check whether the TLS server certificate is valid when receiving with POP. You can verify the validity of the certificate and reliability of the certificate chain, as well as confirm the CN (Common Name).
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Confirm TLS Certificate for POP RX> | <On>, <Off> | No | No | Yes | C | Settings/Registration Basic Information |
When <On> is selected: <CN>: On, Off |
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If you do not verify the certificate, TLS communication is performed, even with an invalid certificate. |
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If there is a problem with the certificate, POP receiving will fail. |
<Maximum Data Size for Sending>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can set the maximum data size for outgoing e-mail messages and I-fax documents. If an e-mail message exceeds this data size limit, it is split up into several e-mail messages before being sent. However, if an I-fax transmission exceeds the data size limit, it is handled as an error, and not sent.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Maximum Data Size for Sending> | 0 to 3 to 99 MB | Yes | No | Yes | C | Settings/Registration Basic Information |
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If you enter '0' MB as the data size, there is no size limit on the data that is sent. Set the maximum data size for sending lower than the data limit for the mail server. |
<Default Subject>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can set the subject to specify automatically if you do not enter a subject when sending an e-mail/I-fax.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Default Subject> | Enter the Subject, Attached Image | Yes | No | Yes | C | Settings/Registration Basic Information |
<Specify Authentication User for Reply-To>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can select whether to set the e-mail address of a user who logs in to the machine with personal authentication management as the reply-to address when sending an e-mail/I-fax.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Specify Authentication User for Reply-To> | <On>, <Off> | Yes | No | Yes | C | Settings/Registration Basic Information |
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If logging in using User Authentication, the login name appears in <100> of the Sender Name (TTI) list. If <On> is selected, the login name in <100> is automatically set as the <Sender Name (TTI)> in <Options>. If you enter an e-mail address as the reply-to destination in <Options> when sending an e-mail message or I-fax document, that e-mail address is given priority, even if <Specify Authentication User for Reply-To> is set to <On>. |
<Specify Authentication User as Sender>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can select whether to display the e-mail address of a user who logs in to the machine with personal authentication management in the From field as the sender of received e-mail.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Specify Authentication User as Sender> | <On>, <Off> | Yes | No | Yes | C | Settings/Registration Basic Information |
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If this mode is set to <Off>, users that are logged in as guests using a login service such as User Authentication can still perform sending, even if <Allow Unregistered Users to Send E-Mail> is set to <Off>. |
<Allow Unregistered Users to Send E-Mail>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>When the machine is in use with personal authentication management, you can select whether to allow the sending of an e-mail from a user whose e-mail address is not registered in the machine. If <Off> is selected, users with their e-mail addresses registered can only send e-mails.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Allow Unregistered Users to Send E-Mail> | <On>, <Off> | Yes | No | Yes | C | Settings/Registration Basic Information |
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If you set <Specify Authentication User as Sender> to <Off>, the address registered in the Device Information settings is displayed at the receiving end. |
<Full Mode TX Timeout>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can set the time before sending operations automatically terminate if an MDN (notification e-mail confirming the transmission result) is not received from the recipient when sending an I-fax in the <Full> mode.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Full Mode TX Timeout> | 1 to 24 to 99 hr. | Yes | No | Yes | C | Settings/Registration Basic Information |
<Print MDN/DSN upon Receipt>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>In I-fax Full Mode, e-mail messages are sent to the machine from the recipient and the mail server, notifying you whether I-faxes are sent to destinations successfully or not. You can select whether to print these notification e-mails when the machine receives them.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Print MDN/DSN upon Receipt> | <On>, <Off> | Yes | No | Yes | C | Settings/Registration Basic Information |
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I-fax delivery can also be confirmed in the TX Report. TX Report |
<Use Send via Server>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can select whether to allow users to change the setting of <Send via Server> when sending I-faxes.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Use Send via Server> | <On>, <Off> | Yes | No | Yes | C | Settings/Registration Basic Information |
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For I-fax, if <Send via Server> is set to <Off>, there is no size limit on the data that is sent, even if you enter the maximum data size for sending. |
<Allow MDN Not via Server>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>The machine receiving the I-fax can send an MDN (a notification e-mail for checking the sending result) to the IP address of the sending machine without going through a mail server.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Allow MDN Not via Server> | <On>, <Off> | Yes | No | Yes | C | Settings/Registration Basic Information |
<Restrict Destination Domain>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can set to only allow sending to addresses in a specified domain when sending an e-mail or I-fax.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Restrict Destination Domain> | <Restrict Sending to Domains>: <On>, <Off> | Yes | No | Yes | C | Settings/Registration Basic Information |
When <On> is selected: <Register>, <Details/Edit>, <Delete> |
<Auto Complete for Entering E-Mail Addresses>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can set to automatically display e-mail addresses registered in the Address Book or an LDAP server based on the initial characters of an e-mail address entry.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Auto Complete for Entering E-Mail Addresses> | <Off>, <Address Book (Local)>, <LDAP Server> | Yes | No | No | C | Settings/Registration Basic Information |
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E-mail addresses that are stored with an access number do not appear. |
<Auto Add Specified Domain to Dest. Without Domain>
(Settings/Register) <Function Settings> <Send> <E-Mail/I-Fax Settings>You can register frequently used domain names in advance to eliminate the need to enter a domain when specifying an address because a domain name with @ is automatically appended. If you want to send to "123@example.com", register the domain name "example.com". If you specify an address that already includes a domain with this setting on, the domains in this setting are invalid.
Item | Setting Description | DeviceAdmin | NetworkAdmin | Can be set in Remote UI | Import All Function | Name of Item When Exporting with the Remote UI |
<Auto Add Specified Domain to Dest. Without Domain> | <Domain Name> <When Sending E-Mail>: <On>, <Off> <When Sending I-Fax>: <On>, <Off> | Yes | No | No | C | Settings/Registration Basic Information |
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Note the following when importing the Address Book to another device. Since this setting follows the settings of the device you are using, the domain may differ from that assigned by the device. Check this setting before using it with another device. If you import addresses without domain information to a device that does not have this setting, you may not be able to send because the addresses are invalid. |