Specifying the Initial Settings of Printers (Address Book Management)
This section describes the procedure for specifying settings on printers to manage printer address books with this software.
The operation method differs according to the printer type. For details on printer types, see the following.
Types of Printer and Corresponding Printer Models (Displayed in a separate tab)
IMPORTANT |
Configure the settings common to every function before configuring the settings for managing address books. When managing the address books of Type I printers with this software, a key pair for encrypting communication must also be set. For details, see the following. |
NOTE |
For printers that can be set to perform encrypted communication by function, it is not necessary to configure encrypted communication. Regardless of the settings, this software and the printer use encrypted communication. |
Type I Printers
1.
Configure the import/export settings.
Press 
(Settings/Registration) > [Management Settings] > [Data Management].
(Settings/Registration) > [Management Settings] > [Data Management].Press [Import/Export] > [Restrict Import/Export from Web Service] > [Off].
Printers that do not have particular settings dot not require them to be specified.
2.
Configure the settings that enable this software to access the address book of the printers.
Press (Settings/Registration) > [Management Settings] > [Device Management].
(Settings/Registration) > [Management Settings] > [Device Management].Models with the [Device Information Delivery Settings] setting
Press [Device Information Delivery Settings].
Disable the following settings.
[Restrict Receiving Device Information]
[Address Book] in [Restrict Receiving for Each Function]
NOTE |
Select [Restart the printer before task execution if restart is necessary to enable access to address books.] on the [Task-Specific Settings] tab of the various address book tasks to disable the [Address Book] setting for [Restrict Receiving for Each Function] when executing a task. The setting will remain disabled after the task is executed. |
Models without the [Device Information Delivery Settings] setting
Enable the following setting.
[Import/Export from Addr. Book Management Software]
NOTE |
Select [Restart the printer before task execution if restart is necessary to enable access to address books.] on the [Task-Specific Settings] tab of the various address book tasks to enable the [Import/Export from Addr. Book Management Software] setting when executing a task. The setting will remain enabled after the task is executed. |
3.
Configure the following settings for printers running User Authentication as the login service.
Display the [Management Settings] screen on the control panel.
For details, see the following.
Printer instruction manuals
Set one of the following settings to [Off].
[Security Settings] > [Authentication/Password Settings] > [Authentication Function Settings] > [Prohibit Authentication Using Department ID and PIN]
[User Management] > [Authentication Management] > [Use User Authentication]
4.
Restart the printer.
Type II Printers
1.
Display the network settings screen on the control panel.
For details, see the following.
Printer instruction manuals
2.
Configure the settings.
Press [Device Settings Management] > [On].
Return this setting to [Off] as required after executing a task for backing up/distributing address books.
3.
Restart the printer.
Type III Printers
1.
Display the settings screen on the control panel.
Press (Additional Functions) > [System Settings] > [Network Settings].
(Additional Functions) > [System Settings] > [Network Settings].2.
Specify the settings to perform encrypted communication between this software and the printer.
Create a key pair and set the default key on the printer.
For details, see the following.
Printer instruction manuals
3.
Configure each setting.
Set the key pair that you want to use in [TCP/IP Settings] > [TLS Settings].
Press [Enable Dedicated Port] > [On].
Press [Device Settings Management On/Off] > [On].
4.
Restart the printer.