<E-Mail/I-Fax Settings>

Specify the settings for sending E-mail and I-Faxes.


For information on the items ("A", "B", "C", and "No") in the "Import All Function" column, see Import All Function.

<Register Unit Name>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can register the name of your company or department as the unit name. The registered name is displayed/printed at the recipient as the sender information when you send an e-mail/I-fax.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Register Unit Name>	Register Unit Name	Yes	Yes	Yes	No	C	Settings/Registration Basic Information


The registered unit name is used as the e-mail address display name, in the format "unit name <e-mail address>". You can enter up to 24 characters for the unit name. The e-mail address used in the login service appears in the From field on the recipient's machine for e-mail messages and I-fax documents. Registering User Information in the Local Device If you press <E-Mail/I-Fax Settings> set <Specify Authentication User as Sender for E-Mail> and <Specify Authentication User as Sender for I-Fax> to <On>, the e-mail and I-fax address registered for the login user is displayed as the sender's name in the From field for the recipient, regardless of the login service being used.

The registered unit name is used as the e-mail address display name, in the format "unit name <e-mail address>".

You can enter up to 24 characters for the unit name.

The e-mail address used in the login service appears in the From field on the recipient's machine for e-mail messages and I-fax documents. Registering User Information in the Local Device

If you press <E-Mail/I-Fax Settings>

set <Specify Authentication User as Sender for E-Mail> and <Specify Authentication User as Sender for I-Fax> to <On>, the e-mail and I-fax address registered for the login user is displayed as the sender's name in the From field for the recipient, regardless of the login service being used.

<Communication Settings>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can specify the settings for a mail server and an authentication method that you are using for e-mails/I-faxes. Setting E-mail/I-Fax Communication

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Communication Settings>	<SMTP RX>: <On>, <Off>	Yes	Yes	Yes	Yes	C	Settings/Registration Basic Information
	<POP>: <On>, <Off>	Yes	Yes	Yes	Yes	C	Settings/Registration Basic Information
	<SMTP Server>: Enter the SMTP Server	Yes	Yes	Yes	No	C	Settings/Registration Basic Information
	<E-Mail Address>: Enter the E-Mail Address	Yes	Yes	Yes	No	A	Settings/Registration Basic Information
	<POP Server>: Enter the POP Server	Yes	Yes	Yes	No	C	Settings/Registration Basic Information
	<POP Login Name>: Enter the POP Login Name	Yes	Yes	Yes	No	A	Settings/Registration Basic Information
	<POP Password>: Enter the POP Password	Yes	Yes	Yes	No	A	Settings/Registration Basic Information
	<POP Interval>: 0 to 99 minutes	Yes	Yes	Yes	No	C	Settings/Registration Basic Information
	<Authent./Encryption>	Yes	Yes	Yes	No	No	-
	<POP Auth. Method>: <Standard>, <APOP>, <POP AUTH>	Yes	Yes	Yes	Yes	C	Settings/Registration Basic Information
	<POP Authentication Before Sending>: <On>, <Off>	Yes	Yes	Yes	No	C	Settings/Registration Basic Information
	<SMTP Authentication (SMTP AUTH)>: <On>, <Off>	Yes	Yes	Yes	No	C	Settings/Registration Basic Information
	<Allow TLS (SMTP RX)>: <Always TLS>, <On>, <Off>	Yes	Yes	Yes	No	C	Settings/Registration Basic Information
	<Allow TLS (POP)>: <On>, <Off>	Yes	Yes	Yes	No	C	Settings/Registration Basic Information
	<Allow TLS (SMTP TX)>: <On>, <Off>	Yes	Yes	Yes	No	C	Settings/Registration Basic Information
	<Display Auth. Screen When Sending>: <On>, <Off>	Yes	Yes	Yes	No	C	Settings/Registration Basic Information


If you set shorter than 10 minutes (excluding '0 min') for <POP Interval>, the machine will not completely enter the Sleep mode.


The machine can only receive I-faxes and communication error notices.

<Specify Port Number for SMTP TX/POP RX>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can change the port number of the SMTP and POP.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Specify Port Number for SMTP TX/POP RX>	<SMTP TX>, <POP RX>	Yes	Yes	Yes	Yes	C	Settings/Registration Basic Information
<Specify Port Number for SMTP TX/POP RX>	<SMTP TX>: 1 to 25 to 65535 <POP RX>: 1 to 110 to 65535	Yes	Yes	Yes	Yes	C	Settings/Registration Basic Information

<S/MIME Settings>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can set S/MIME. If you set S/MIME, you can add a digital signature or encrypt the e-mail when using the e-mail/I-fax function.

Setting E-Mail Encryption

1	Press (Settings/Registration).
2	Press <Function Settings> <Send> <E-Mail/I-Fax Settings> <S/MIME Settings>.
3	Set encryption and the digital signature.
4	Press <OK>.


It is necessary to register the public key certificate of the recipient in advance. Generating the Key and Certificate for Network Communication

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<S/MIME Settings>	<Encryption Settings>: <Always Encrypt>, <Only Encrypt If Certificate>, <Do Not Encrypt> <Add Digital Signatures>: <On>, <Off>	Yes	No	Yes	Yes	C	Settings/Registration Basic Information
<S/MIME Settings>	When Encryption is selected: <Encryption Algorithm>: <3DES>, <AES128>, <AES256> <Signature Algorithm>: <SHA1>, <SHA256>, <SHA384>, <SHA512> <Verify Signature upon Receipt>: <On>, <Off> <Print Signature upon Receipt>: <On>, <Off>	Yes	No	Yes	Yes	C	Settings/Registration Basic Information

<Confirm TLS Certificate for SMTP TX>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can check whether the TLS server certificate is valid when sending with SMTP. You can verify the validity of the certificate and reliability of the certificate chain, as well as confirm the CN (Common Name).

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Confirm TLS Certificate for SMTP TX>	<On>, <Off>	No	No	Yes	No	C	Settings/Registration Basic Information
<Confirm TLS Certificate for SMTP TX>	When <On> is selected: <CN>: On, Off	No	No	Yes	No	C	Settings/Registration Basic Information


If you do not verify the certificate, TLS communication is performed, even with an invalid certificate.


If there is a problem with the certificate, SMTP sending will fail.

<Confirm TLS Certificate for POP RX>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can check whether the TLS server certificate is valid when receiving with POP. You can verify the validity of the certificate and reliability of the certificate chain, as well as confirm the CN (Common Name).

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Confirm TLS Certificate for POP RX>	<On>, <Off>	No	No	Yes	No	C	Settings/Registration Basic Information
<Confirm TLS Certificate for POP RX>	When <On> is selected: <CN>: On, Off	No	No	Yes	No	C	Settings/Registration Basic Information


If you do not verify the certificate, TLS communication is performed, even with an invalid certificate.


If there is a problem with the certificate, POP receiving will fail.

<Maximum Data Size for Sending>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can set the maximum data size for outgoing e-mail messages and I-fax documents. If an e-mail message exceeds this data size limit, it is split up into several e-mail messages before being sent. However, if an I-fax transmission exceeds the data size limit, it is handled as an error, and not sent.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Maximum Data Size for Sending>	0 to 3 to 99 MB	Yes	No	Yes	Yes	C	Settings/Registration Basic Information


If you enter '0' MB as the data size, there is no size limit on the data that is sent. Set the maximum data size for sending lower than the data limit for the mail server.

<Default Subject>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can set the subject to specify automatically if you do not enter a subject when sending an e-mail/I-fax.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Default Subject>	Enter the Subject, Attached Image	Yes	No	Yes	Yes	C	Settings/Registration Basic Information

<Specify Authentication User for Reply-To>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can select whether to set the e-mail address of a user who logs in to the machine with personal authentication management as the reply-to address when sending an e-mail/I-fax.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Specify Authentication User for Reply-To>	<On>, <Off>	Yes	No	Yes	No	C	Settings/Registration Basic Information


If logging in using User Authentication, the login name appears in <100> of the Sender Name (TTI) list. If <On> is selected, the login name in <100> is automatically set as the <Sender Name (TTI)> in <Options>. If you enter an e-mail address as the reply-to destination in <Options> when sending an e-mail message or I-fax document, that e-mail address is given priority, even if <Specify Authentication User for Reply-To> is set to <On>.

If logging in using User Authentication, the login name appears in <100> of the Sender Name (TTI) list. If <On> is selected, the login name in <100> is automatically set as the <Sender Name (TTI)> in <Options>.

If you enter an e-mail address as the reply-to destination in <Options> when sending an e-mail message or I-fax document, that e-mail address is given priority, even if <Specify Authentication User for Reply-To> is set to <On>.

<Specify Authentication User as Sender for E-Mail>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

Specify whether the E-mail addresses of users who log in using personal authentication management are set as the sender (From) on the E-mail recipient’s system.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Specify Authentication User as Sender for E-Mail>	<From Header>: <On>, <Off> <Return-Path Header> : <On>, <Off>	Yes	No	Yes	No	C	Settings/Registration Basic Information


Depending on the destination environment, it may not be possible to send E-mail unless the From Header and Return-Path Header match.

<Specify Authentication User as Sender for I-Fax>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

Specify whether the E-mail addresses of users who log in using personal authentication management are set as the sender (From) on the I-Fax recipient’s system.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Specify Authentication User as Sender for I-Fax>	<From Header>: <On>, <Off> <Return-Path Header> : <On>, <Off>	Yes	No	Yes	No	C	Settings/Registration Basic Information


Depending on the destination environment, it may not be possible to send E-mail unless the From Header and Return-Path Header match.

<Allow Unregistered Users to Send E-Mail>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

When the machine is in use with personal authentication management, you can select whether to allow the sending of an e-mail from a user whose e-mail address is not registered in the machine. If <Off> is selected, users with their e-mail addresses registered can only send e-mails.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Allow Unregistered Users to Send E-Mail>*1	120 V machine: <On>, <Off> 230 V machine: <On>, <Off>	Yes	No	Yes	Yes	C	Settings/Registration Basic Information

*1 Indicates items that may not be displayed on the Settings/Registration screen or that may have different default setting, depending on the region.


If you set <Specify Authentication User as Sender for E-Mail> and <Specify Authentication User as Sender for I-Fax> to <Off>, the address registered in the Device Information settings is displayed at the receiving end.

<Full Mode TX Timeout>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can set the time before sending operations automatically terminate if an MDN (notification e-mail confirming the transmission result) is not received from the recipient when sending an I-fax in the <Full> mode.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Full Mode TX Timeout>	1 to 24 to 99 hr.	Yes	No	Yes	Yes	C	Settings/Registration Basic Information

<Print MDN/DSN upon Receipt>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

In I-fax Full Mode, e-mail messages are sent to the machine from the recipient and the mail server, notifying you whether I-faxes are sent to destinations successfully or not. You can select whether to print these notification e-mails when the machine receives them.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Print MDN/DSN upon Receipt>	<On>, <Off>	Yes	No	Yes	Yes	C	Settings/Registration Basic Information


I-fax delivery can also be confirmed in the TX Report. TX Report

<Use Send via Server>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can select whether to allow users to change the setting of <Send via Server> when sending I-faxes.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Use Send via Server>	<On>, <Off>	Yes	No	Yes	Yes	C	Settings/Registration Basic Information


For I-fax, if <Send via Server> is set to <Off>, there is no size limit on the data that is sent, even if you enter the maximum data size for sending.

<Allow MDN Not via Server>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

The machine receiving the I-fax can send an MDN (a notification e-mail for checking the sending result) to the IP address of the sending machine without going through a mail server.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Allow MDN Not via Server>	<On>, <Off>	Yes	No	Yes	Yes	C	Settings/Registration Basic Information

<Restrict TX Destination Domain>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can set to only allow sending to addresses in a specified domain when sending an e-mail or I-fax.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Restrict TX Destination Domain>	<Restrict Sending to Domains>: <On>, <Off>	Yes	No	Yes	Yes*1	C	Settings/Registration Basic Information
<Restrict TX Destination Domain>	When <On> is selected: <Register>, <Details/Edit>, <Delete>	Yes	No	Yes	Yes*1	C	Settings/Registration Basic Information

*1 <Details/Edit>: No, <Delete>: No

<Auto Complete for Entering E-Mail Addresses>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can set to automatically display e-mail addresses registered in the Address Book or an LDAP server based on the initial characters of an e-mail address entry.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Auto Complete for Entering E-Mail Addresses>	<Off>, <Address Book (Local)>, <LDAP Server>	Yes	No	No	No	C	Settings/Registration Basic Information


E-mail addresses that are stored with an access number do not appear.

<Auto Add Specified Domain to Dest. Without Domain>

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can register frequently used domain names in advance to eliminate the need to enter a domain when specifying an address because a domain name with @ is automatically appended. If you want to send to "123@example.com", register the domain name "example.com". If you specify an address that already includes a domain with this setting on, the domains in this setting are invalid.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Auto Add Specified Domain to Dest. Without Domain>	<Domain Name> <When Sending E-Mail>: <On>, <Off> <When Sending I-Fax>: <On>, <Off>	Yes	No	No	No	C	Settings/Registration Basic Information


Note the following when importing the Address Book to another device. Since this setting follows the settings of the device you are using, the domain may differ from that assigned by the device. Check this setting before using it with another device. If you import addresses without domain information to a device that does not have this setting, you may not be able to send because the addresses are invalid.

Note the following when importing the Address Book to another device.

Since this setting follows the settings of the device you are using, the domain may differ from that assigned by the device. Check this setting before using it with another device.

If you import addresses without domain information to a device that does not have this setting, you may not be able to send because the addresses are invalid.

<Use Fax Server> (for the 120 V machine only)

(Settings/Registration)

<Send>

<E-Mail/I-Fax Settings>

You can select whether to enable fax sending using a fax server.

Item	Setting Description	DeviceAdmin	NetworkAdmin	Can be set in Remote UI	Device Information Delivery Available	Import All Function	Name of Item When Exporting with the Remote UI
<Use Fax Server>	<On>, <Off>	Yes	No	Yes	Yes	C	Settings/Registration Basic Information


The machine must be restarted twice to enable this setting. If you set <Use Fax Server> to <On>, the fax line cannot be used for sending. This function may not be available, depending on the region.