Auto Forwarding and Backing Up Received Faxes

You can configure the settings to automatically forward and save a received fax to a destination specified in advance. You can also specify whether to print the received fax on the machine.
The following can be specified as forwarding and save destinations:
Fax number
E-mail address (e-mail/I-Fax)
Shared folder on a computer
FTP server
For destinations other than a fax number, the fax is forwarded or saved as a black and white PDF file.
* When specifying an I-Fax destination, the destination device must be able to view PDF files.
This section describes how to configure the settings using Remote UI from a computer.
On the operation panel, select [Menu] in the [Home] screen, and then select [Function Settings] to configure the settings. [Forwarding Settings]
Administrator privileges are required.
Required Preparations
When specifying a forwarding or backup destination other than a fax number, prepare the fax to be sent or saved to that destination.
When specifying an I-Fax e-mail address as the destination, configure the information of the e-mail server. Configuring Detailed Information of the E-mail Server (Remote UI)
Register the destination to be specified to the Address Book of the machine. Registering Destinations (Address Book)
1
Log in to Remote UI in System Manager Mode. Starting Remote UI
2
On the Portal page of Remote UI, click [Settings/Registration]. Portal Page of Remote UI
3
Click [RX/Forwarding Settings] [Fax RX Settings] [Edit] in [Forwarding Settings].
The [Edit Forwarding Settings] screen is displayed.
4
Select the [Use Forwarding Function] checkbox, and click [Select from Address Book].
The [Select from Address Book] screen is displayed.
5
Select the destination, and click [OK].
The [Edit Forwarding Settings] screen reappears.
6
Set whether to print faxes or save them in memory.
When Printing Faxes on the Machine
In [Print Images], select [On]. To print only when forwarding fails, select [Print Only When Error Occurs].
When Saving Faxes that Cannot Be Forwarded to the Memory of the Machine
In [Store Images in Memory], select [Store Only When Error Occurs].
Faxes saved to the memory can be viewed in [Status Monitor]. Checking Faxes that Failed to Be Forwarded
7
Enter any string in [File Name], as needed.
If you selected a fax number as the destination, this step is not required. Proceed to Step 8.
If you selected a destination other than a fax number, a PDF file is forwarded or saved with the following file name.
 Communications management number
 Date sent (in this example, "April 5, 2023, 9:12:34 AM")
 File sequence number (if one file, then "001")
When you enter a string in [File Name], the specified string is appended to the start of the above file name.
8
Click [OK].
The settings are applied.
9
Log out from Remote UI.
Backing Up Sent Faxes
The above section describes the settings for forwarding and saving received faxes. To back up sent faxes, separate settings are required. Backing Up Sent Faxes
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