Auto Forwarding and Backing Up Received Faxes

You can configure the settings to automatically forward and save a received fax to a destination specified in advance. You can also specify whether to print the received fax on the machine.
This section describes how to configure the settings using Remote UI from a computer.
On the operation panel, select [Menu] in the [Home] screen, and then select [Function Settings] to configure the settings. [Forwarding Settings]
Administrator privileges are required.
Required Preparations
Register the destination to be specified to the Address Book of the machine. Registering Destinations (Address Book) (Touch Panel Model)
Log in to Remote UI in System Manager Mode. Starting Remote UI
On the Portal page of Remote UI, click [Settings/Registration]. Portal Page of Remote UI
Click [RX/Forwarding Settings] [Fax RX Settings] [Edit] in [Forwarding Settings].
The [Edit Forwarding Settings] screen is displayed.
Select the [Use Forwarding Function] checkbox, and click [Select from Address Book].
The [Select from Address Book] screen is displayed.
Select the destination, and click [OK].
The [Edit Forwarding Settings] screen reappears.
Set whether to print faxes or save them in memory.
When Printing Faxes on the Machine
In [Print Images], select [On]. To print only when forwarding fails, select [Print Only When Error Occurs].
When Saving Faxes that Cannot Be Forwarded to the Memory of the Machine
In [Store Images in Memory], select [Store Only When Error Occurs].
Faxes saved to the memory can be viewed in [Status Monitor]. Checking Faxes that Failed to Be Forwarded
Enter any string in [File Name], as needed.
If you selected a fax number as the destination, this step is not required. Proceed to Step 8.
If you selected a destination other than a fax number, a PDF file is forwarded or saved with the following file name.
 Communications management number
 Date sent (in this example, "April 5, 2023, 9:12:34 AM")
 File sequence number (if one file, then "001")
When you enter a string in [File Name], the specified string is appended to the start of the above file name.
Click [OK].
The settings are applied.
Log out from Remote UI.