Editing Files in the Mail Box

You can edit documents saved in the Mail Box. This storage space enables you to rename and delete saved files, as well as combine multiple files into a single file or insert a file into another one.

Press <Access Stored Files>. <Home> Screen

Press <Mail Box>.

Select the desired box.

You can also enter the box number using the numeric keys to directly specify the desired box.

Mail box list

Displays icons indicating the statuses of the boxes, box numbers, box names, and the amount of memory consumed by each box.

Icon types displayed are as follows:

Mail box with files saved

Mail box with no files saved

Mail box with passwords set Specifying the Mail Box Settings

<Used>

Displays the total amount of memory consumed by all the boxes.

<Up>

Press to move to the upper level from the current one.

Operate files.

Mail box information

Displays the number and name of the box displayed. You can change the display format, depending on the model of your machine.

Files saved in the box

Displays whether files are selected, icons indicating the file type, names, scanning sizes, number of pages, and saved dates/times.

Press <Name> or <Date/Time> to sort the list of files and folders by name or date/time in ascending (

) or descending (

) order.

If you log in with personal authentication management, the sorting condition that was last used is retained. List of Items That Can Be Personalized

When files are selected, numbered icons are displayed in the order you select the files. If you are printing multiple files at the same time, they are printed in that order.

The files below retain their print settings. However, note that combining files or editing files (e.g. inserting pages) clears all the print settings.

Files saved from the printer driver Saving Data on Computers

Files saved using <Store in Mail Box> in the <Copy> function Storing Copy Documents in the Machine

Total number of files and number of selected files

Displays the total number of files saved and the number of files in the selection.

Prints a list of documents saved in the box displayed. You can check the names, paper sizes, and the number of pages of documents.

<Print>

Prints files. Printing Files in the Mail Box

<Send>

Sends files, or saves files in a file server. Sending Files in the Mail Box

Press to rename files or combine multiple files.

Displays the preview image of a file. You can also print after checking the preview image and deleting unnecessary pages.

Displays the detailed information of a file, such as the number of pages and paper size.

If files are not selected in

, <Select All (Max 100 Files)> is displayed. If one or more files are selected, <Clear Selection> is displayed. Press <Select All (Max 100 Files)> to select up to 100 files in the box at the same time or <Clear Selection> to deselect them.

Display switch button

Press <Up> to move to the upper level from the current one. To update the contents of the displayed screen, press <Update>.

To change a file name

1	Select a file and press <Edit File> <Change File Name>.
2	Enter a file name and press <OK>.

To display the preview image of a file

1	Select a file and press <Display Image>.
2	After checking the preview image, press <Back>. To print the file, press <Print>.

To check the detailed information of a file

1	Select a file and press <Details>.
2	After checking the detailed information, press <OK>.

To delete a file

1	Select a file and press <Edit File> <Delete>.
2	Press <Yes>.

To scan and save documents

1	Set the original. Placing Originals
2	Press <Edit File> <Add Files (Scan and Store)>.
3	Specify the scan settings as necessary and press (Start). For scan settings, see Setting Screen and Operations for Scanning to Save.

To move/duplicate files to another box

1	Select a file and press <Edit File> <Move/Duplicate>.
2	If the screen for selecting the Move/Duplicate destination appears, press <Mail Box>.
3	Select the box and press <Shift> or <Duplicate>. When a file is duplicated, the file name will be the same as that of the original file.


Machines that support the Hold function Files with print settings can be moved/duplicated to the Job Hold saving area. Printing After Checking the Document (Hold) (8900 Series / 6900 Series Only)

To combine multiple files into one file

The files in the same box can be combined into one file. Note that if the resolution settings of each file do not match, you cannot combine files.

1	Select the files to combine, and press <Edit File> <Merge Multiple Files>. The files are combined in the order they are selected.
2	Enter a file name. Press <File Name>, enter the name, and press <OK>. If you do not specify anything, the saved date and time is automatically assigned as a file name. For example, if a file is saved at 1:05:12 p.m. on October 30, 2015, its name will be "20151030130512."
3	Press <Start Merging>. All the print settings for each file are canceled, and the settings registered in <Change Default Settings> are applied to a new file. <Change Default Settings>

To insert a file into another one

The files in the same box can be inserted. Note that if the resolution settings of each file do not match, you cannot insert files.

1	Select the file where you want to insert another file, and press <Edit File> <Insert Pages>.
2	Specify the file to insert and the position to insert it, and press <Next>. Enter the page number where you want to insert the file using the numeric keys.
3	Enter a file name. Press <File Name After Insertion>, enter the name, and press <OK>. If you do not specify anything, the saved date and time is automatically assigned as a file name. For example, if a file is saved at 1:05:12 p.m. on October 30, 2015, its name will be "20151030130512."
4	Check the page order and press <Start Inserting>. All the print settings for each file are canceled, and the settings registered in <Change Default Settings> are applied to a new file. <Change Default Settings>

To delete pages

1	Select a file and press <Edit File> <Delete Page>.
2	Specify the pages to delete. To delete only one page, press <Single Page> and enter the corresponding page number. To delete multiple pages at the same time, press <Multiple Pages> <First Page> or <Last Page> and enter the corresponding page numbers.
3	Press <Start Deleting> <Yes>.