Printing Using the Microsoft Cloud Service (Universal Print)

 
Universal Print is a Microsoft service that enables you to print documents via the cloud. There is no need to install a printer driver to print documents from your computer. You can also print documents from a remote location as long as your computer is connected to the Internet.
Conditions of Use
To use Universal Print, you must first register as a Microsoft 365 service user and use the Microsoft Entra ID Service.
You cannot use Universal Print for communication using a sub line.
Required Settings
Administrator settings
Use the Remote UI to register this machine in Microsoft Entra ID. Registering This Machine in Microsoft Entra ID
User settings
Configure your computer so that Universal Print can be used. Configuring a Printer Registered in Microsoft Entra ID on the Computer
When a proxy server is used
To use Universal Print via a proxy server, you must also configure the proxy settings on your computer.
Associating Users and Universal Print Jobs
You can associate Universal Print jobs with users authenticated through User Authentication. You can still use Universal Print without configuring these settings. Configuring the Universal Print User Settings
Printing with Universal Print
See the Microsoft website for information on printing with Universal Print.
In some operating systems, print errors or problems with the print results may occur. See Universal Print Troubleshooting on the Microsoft website for information on the compatibility of your operating system.
If Forced Hold printing is enabled, Universal Print jobs will run as specified in the <Forced Hold> settings. <Forced Hold>

Registering This Machine in Microsoft Entra ID

1
Start the Remote UI. Starting the Remote UI
2
Click [Settings/Registration] on the portal page. Remote UI Screen
3
Click [Network Settings]  [Settings for Universal Print].
4
Click [Edit] for [Basic Settings].
5
Select the [Use Universal Print] checkbox and enter the printer name in the [Printer Name] field.
To verify the server certificate sent from the server, select the [Verify Server Certificate] checkbox.
To add CN (Common Name) to the items to be verified, select the [Add CN to Verification Items] checkbox.
Normally, you do not need to change [Application ID], [Microsoft Entra ID Authentication URL], or [Microsoft Entra ID Registration URL]. You need to change the settings only when using a specific cloud environment.
To return [Microsoft Entra ID Authentication URL], [Microsoft Entra ID Registration URL], and/or [Application ID] to the initial settings, click [Initial Settings] for the setting(s), or enter the following initial settings manually:
[Microsoft Entra ID Authentication URL]: https://login.microsoftonline.com/organizations/oauth2/v2.0
[Microsoft Entra ID Registration URL]: https://register.print.microsoft.com/api/v1.0/register
[Application ID]: f9fc375c-c7ba-4e5c-b213-23affd792cc1
6
Click [OK].
7
Click [Register] in [Registration Status].
8
Wait a few seconds, and then click [].
9
Click the URL link displayed for [URL for Registration].
10
Follow the instructions on the screen to register the machine.
11
Wait a few minutes, and then click [] in the Remote UI screen.
Once registration is completed, [Registered] appears in [Registration Status].
12
View the Universal Print management screen of Microsoft Entra ID in your web browser.
13
Select the registered machine and click [Share Printer].
To change the name displayed on the computer, enter the new name in [Printer Share Name], and then click [Share Printer].
[Printer shared.] appears at the top right of the screen.
14
Click [Members], and then click [Add].
15
Select the members and groups who will use the registered printer from the list.
The selected members and groups will be able to use the printer.

To Delete a Registered Printer

1
Start the Remote UI. Starting the Remote UI
2
Click [Settings/Registration] on the portal page. Remote UI Screen
3
Click [Network Settings]  [Settings for Universal Print].
4
Click [Registration Status] for [Unregister].
5
Click [OK].
6
View the Microsoft Entra ID device management screen in your web browser.
7
Select the model to be deleted and click [Delete].

Configuring a Printer Registered in Microsoft Entra ID on the Computer

1
Click []  [ Settings]  [Accounts].
2
Click [Access work or school]  [Connect].
3
Follow the on-screen instructions to sign in to your Microsoft 365 account.
4
Click [Home]  [Devices].
5
Click [Printers & scanners]  [Add a printer or scanner].
6
Select a registered printer from the list.
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