Management Functions and Environment Settings - Canon - imageFORCE C7165

User's Guide
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Portal Top
Manual top
About the Machine
Supported Options
Options by Purpose
Options with Finishing Functions
Cassette Feeding Unit-AY
High Capacity Cassette Feeding Unit-F
Paper Deck Unit-F
Long Sheet Feeding Tray-B and Long Sheet Catch Tray-D
Staple Finisher-AB, Paper Folding/Booklet Finisher-A, Buffer Pass Unit-R, and Puncher Unit-A
Inner Finisher-N and Inner Puncher-D
Paper Folding Unit-L
1st Copy Tray Kit-B [Europe][Americas]
3rd Copy Tray Kit-A
Inner 2way Tray-M
Platen Cover-Y [North America]
Printer Cover-M [Europe][North America]
Numeric Keypad
ADF Access Handle-A
Utility Tray-B
Tab Feeding Attachment-F
System Options
Administrator Privileges and Password
Measures to Prevent Unauthorized Access
Names of Parts and Their Functions
Front Side
Rear Side
Interior
Control Panel
2-Sided Single Pass Feeder
Multi-Purpose Tray
Paper Drawer
Usable Paper
Precautions When Handling Paper
Specifications
Basic Specifications
2-Sided Single Pass Feeder Specifications
Print Specifications
Scan Specifications
Fax Specifications
Storage Space Specifications
Network Specifications
Security and Management Function Specifications
Supported Environment
imagePASS Connection Restrictions and Precautions
Recommended Functions
Greater Efficiency
Machine Management and Operations
Image Quality and Finishing
Setting Up
Configuring the Default Settings (Setup Guide)
Setting Up the Network
Precautions When Using the Sub Line
Unlocking the Network Settings
Selecting the Network Connection Method
Connecting to a Wired LAN
Connecting to a Wireless LAN
Connecting to a Wireless LAN by Using the Router Button (Push Button Mode)
Connecting to a Wireless LAN by Entering a PIN Code (WPS PIN Code Mode)
Connecting to a Wireless LAN by Searching for a Router (Access Point Setup Mode)
Connecting to a Wireless LAN by Setting the Details (Manual Setup Mode)
Setting the IPv4 Address
Setting the IPv4 Address of the Sub Line
Setting IPv6 Addresses
Configuring Your Machine for Your Network Environment
Manually Configuring the Ethernet Settings
Configuring DNS
Setting the DNS of the Sub Line
Configuring SMB
Configuring WINS
Registering LDAP Servers
Configuring SNMP
Configuring Static Routing
Configuring SNTP
Configuring SLP Communication
Checking the Network Status and Settings
Installing Software and Drivers to the Computer
Basic Operations
Turning ON and OFF the Machine
Turning ON the Machine
Turning OFF the Machine
Restarting the Machine
Reducing Power Consumption (Sleep Mode)
Using the Control Panel
Screens Displayed on the Control Panel
[Home] Screen
How to Operate the Control Panel
Entering Characters
Displaying and Operating the Timeline
Customizing the Control Panel Screen
Customizing the [Home] Screen
Adding Buttons to the [Home] Screen (Personal and Shared Buttons)
Customizing the Scan, Fax, and Copy Screens
Registering and Recalling Favorite Settings
Changing the Default Settings
Changing the Display Language
Customizing the Display and Operations for Individual Users (Personal Settings)
Logging In to the Machine
Using a Personalized Screen, Data, and Settings (Personalization)
Placing Originals
Orientation of the Original When Copying to Paper with a Logo
Orientation of an Original to Be Stapled and Setting the Staple Position (Option)
Orientation of Original When Punching Holes (Option)
Loading Paper
Loading Paper in the Paper Drawer
Loading Paper in the Multi-purpose Tray
Loading Paper in High Capacity Cassette Feeding Unit-F (Option)
Loading Paper in Paper Deck Unit-F (Option)
Loading Paper in Long Sheet Feeding Tray-B (Option)
Preparations and Orientation for Loading Envelopes
Orientation for Loading Envelopes (Paper Drawer)
Orientation for Loading Envelopes (Multi-purpose Tray)
Orientation for Loading Paper with a Logo
Specifying the Paper Size and Type
Setting the Paper Size and Type for the Paper Drawer
Setting the Paper Size and Type for the Multi-purpose Tray
Fixing the Paper Size and Type to Use in the Multi-purpose Tray
Registering Frequently Used Paper Settings for the Multi-purpose Tray
Registering Custom Size Paper
Registering a New Paper Type
Using the Appropriate Paper Source for Each Function
Restricting Use of a Paper Source
Output Destination Settings
Registering Destinations (Address Book)
Address Book Function and Screen
Address List Types and Usable Address Books
Registering Destinations to the Address Book (Control Panel)
Registering Groups to the Address Book (Control Panel)
Editing and Deleting Destinations in the Address Book (Control Panel)
Registering Destinations to the Address Book (Remote UI)
Registering Groups to the Address Book (Remote UI)
Editing and Deleting Destinations in the Address Book (Remote UI)
Items That Can Be Configured for Destinations
Specifying Destinations
Specifying Destinations (Address Book)
Specifying Destinations (Direct Entry)
Specifying Destinations (LDAP Server)
Specifying Destinations (Address Book on a Mobile Device)
Specifying Destinations (TX Log)
Inserting and Removing a USB Memory Device
Adjusting the Volume
Adjusting the Volume (for Models with the Fax Function)
Adjusting the Volume (for Models Without the Fax Function)
[Volume Settings] and [Other Volume Settings] Screens
Printing
Printing Preparations
Preparing to Print Data Using a Driver
Configuring a Printer Port (Windows Only)
Preparing to Print from an External Network (IPP Printing)
Setting the IPP Printing Function of the Machine
Setting IPP Printing on a Computer
Preparing to Use a Print Server
Preparing to Use Universal Print (Windows Only)
Registering the Machine for the Cloud Service
Registering the Machine on the Computer
Preparing to Use a Virtual Printer
Printing
Registering Non-standard Size Paper on the Computer (Custom Size)
Previewing a Document on the Machine Before Printing (Hold)
Hold Screen
Printing at a Specified Time (Scheduled Print)
Enhancing Security in Printing
Printing a Document with a PIN (Secure Print)
Embedding a Watermark When Printing (Secure Watermark)
Various Print Methods
Using a Web Browser to Print (Direct Print)
Printing a File by Copying It to a Folder (Hot Folder) (Windows Only)
Using Universal Print to Print Data (Windows Only)
Using a Virtual Printer to Print Data
Printing Using Job Definition Format (JDF) (C7100 Series Only)
Printing Documents in Forced Hold State
Printing Documents on Hold Automatically When Logging In
Print Screen
Canceling Printing
Viewing the Print Job Status and Log
Scanning
Preparations for Scanning
Preparing to Send and Save Scanned Data
Configuring Information of the E-mail Server
Using a Cloud Mail Server with OAuth 2.0
Configuring FTP PASV Mode
Preparing to Scan Data from a Computer (Windows)
Registering the Machine to a Computer as a WSD Scanner
Sending Scanned Data
Saving Scanned Data
Saving Scanned Data to a USB Memory Device
Checking and Editing Scanned Data before Sending or Saving
Checking the Scanned Data and Organizing Pages (Preview)
Scanning Part of the Original (Area Designation)
Combining Multiple Originals onto One Page (N on 1)
Scanning to Create a Booklet (Booklet Scan)
Enhancing the Security of Scanned Data
Scanning from a Computer (Windows Only)
Scan Settings
Scan Screen
Size, Ratio, and Orientation Settings
Color Setting
Adjusting the Image Quality
2-Sided Scan Settings
Settings According to the Original
File and Division Settings
Text Is Not OCR Processed Correctly
E-mail and I-Fax Settings
Delayed Send Settings
TX Result Notice Settings
Canceling Scanning
Checking the Send or Save Status and Log of Scanned Data
Faxing
Preparing to Send Faxes
Preparing to Send Faxes with the Machine
Preparing to Send Faxes from a Computer
Configuring the Fax Forwarding and Backup Settings
Automatically Forwarding and Backing Up Sent Faxes
Automatically Forwarding and Backing Up Received Faxes
Sending Faxes
Checking the Content and Recipient Before Sending Faxes
Checking the Content of Scanned Originals and Organizing Pages (Preview)
Checking the Connection to the Recipient Before Sending (Direct Send)
Sending Faxes Manually (Manual Sending)
Sending Faxes from a Computer (PC Faxing)
Securely Sending PC Faxes
Fax TX Settings
Fax Screen
Original Size and Ratio Settings
Adjusting Image Quality
2-Sided Scan Settings
Settings According to the Original
Sender Settings
Delayed Send Settings
TX Result Notice Settings
Receiving Faxes
Changing the Print Settings for Received Faxes
Checking, Printing, and Forwarding Faxes Stored with Memory Lock
Checking and Printing Received Confidential Faxes
Canceling Fax Sending
Checking the Status and Log for Sent and Received Faxes
Using Internet Fax (I-Fax)
Using Remote Faxes
Using a Fax Server [North America]
Copying
Copy Operations
Copying Immediately (Interrupt)
Checking the Finished Result Before Copying
Basic Copy Settings
Copy Screen
Switching the Copy Screen (Regular Copy Screen and Express Copy Screen)
Paper Settings
Enlarge and Reduce Settings
Color Setting
Adjusting Image Quality
2-Sided Copy Settings
Layout Settings
Copy Settings According to the Original
Copying a Free Size Original
Dividing an Original That Spreads Open into Two Pages When Copying
Copying Originals of Different Sizes (Different Size Originals)
Copying Large Numbers of Originals (Job Build)
Copying Both Sides of ID Cards onto One Sheet
Preventing Copying of Blank Pages (Skip Blank Pages)
Finishing and Booklet Settings
Configuring the Finishing Functions
Adding a Front Cover and Back Cover
Adding a Gutter
Making Booklets (Booklet Copying)
Useful Copy Functions
Copying Part of the Original (Area Designation)
Dividing Enlarged Copies into Multiple Sheets of Paper (Poster)
Adding Page Numbers and Watermarks When Copying
Embedding a Watermark When Copying (Secure Watermark)
Superimposing Images of Logos and Frames When Copying
Combining Originals Scanned with Different Settings When Copying (Merge Job Blocks)
Storing the Data of Originals
Sending an E-Mail Notice When Copying Is Completed
Canceling Copy Operations
Checking the Copy Status and Log
Using Storage Space
Preparations for Using a Storage Space
Mail Box Settings
Advanced Box Settings
Preparations for Using Advanced Box
Sending Notification by E-mail When a File Is Saved
Adding a Hot Folder
Preparations for Using Another Machine or Server on the Network
Preparations for Using a USB Memory Device
Using the Temporary Storage Space of the Machine (Mail Box)
Saving Documents to Mail Box
Operating and Editing Files in Mail Box
Printing Files in Mail Box
Sending Files in Mail Box
Using the Public Storage Space of the Machine (Advanced Box)
Saving Documents to Advanced Box
Operating Advanced Box Files
Printing Files in Advanced Box
Accessing Advanced Box from a Computer (Windows Only)
Creating a Personal Space in Advanced Box
Using Another Machine or Server on the Network
Saving Scanned Documents to Another Machine or Server
Operating Files on Another Machine or Server
Printing a File on Another Machine or Server
Using a USB Memory Device
Saving Scanned Documents to a USB Memory Device
Operating Files on a USB Memory Device
Printing Files in a USB Memory Device
[Access Stored Files] Screen
[Mail Box] File Selection Screen
[Mail Box] Print Settings Screen
[Mail Box] TX Settings Screen
[Advanced Box], [Network], and [Memory Media] File Selection Screen
[Advanced Box], [Network], and [Memory Media] Print Settings Screen
Linking with Mobile Devices
Preparations for Linking with Mobile Devices
Preparations for Direct Connection
Preparations for Using AirPrint
Preparing to Print from an Android or Chrome OS Device
Connecting a Mobile Device to the Machine
Connecting a Mobile Device via Wireless LAN Router (LAN Connection)
Connecting a Mobile Device Directly to the Machine (Direct Connection)
Using a Dedicated Application to Print and Scan (Canon PRINT Business)
Using AirPrint to Print and Scan Data and Send Faxes
Registering the IPP Print Settings
Printing from an Android Device
Printing from a Chrome OS Device
Printing from a Windows 10 Mobile Device
Security
Authenticating Users and Managing Groups
Procedure for Configuring the Local Device Authentication Settings
Checking the Login Service
Registering User Information to a Local Device
[Add User] and [Edit User Information] Screen
Editing User Information Using a CSV File
Associating Universal Print Information with Users
External Server Authentication Settings Procedure
Registering Authentication Server Information
Configuring the Authentication Functions and Login Screen
[Edit Basic Settings] Screen
Using the Personalization Function
Enabling and Disabling the Personalization Function
Settings That Can Be Personalized
Managing Groups with Department ID (Department ID Management)
Changing the Department ID and PIN for the Administrator
Registering a Department ID and PIN
Enabling Department ID Management
Confirming Usage by Department ID
Configuring User Management Information on a Computer
Sharing Destinations in a Group (User Group)
Configuring a Personal Folder
Using ACCESS MANAGEMENT SYSTEM
Using Multiple Canon Multifunction Machines with the Same Settings (Synchronizing Personalized Data)
Starting and Stopping Synchronization (Server Machine)
Preparing the Synchronization and Checking the Status (Server Machine)
Replicating and Backing Up Data on the Server Machine
Errors During Replication, Backup, and Restoration
Starting and Stopping Synchronization (Client Machine)
Changing the Canon Multifunction Machines to Synchronize
Deleting User Setting Information
Protecting the Network
Setting Up a Firewall
Using a Proxy
Configuring the Proxy of the Sub Line
Using TLS
Using IPSec
Using IEEE 802.1X
Managing and Verifying a Key and Certificate
Generating a Key and Certificate
Generating a Key and CSR and Obtaining and Registering a Certificate
Generating a Key and Obtaining and Registering a Certificate from an SCEP Server
If an Error Is Displayed in the Certificate Issuance Request Status
Registering a Key and Certificate or CA Certificate Obtained from an Issuing Authority
Registering an S/MIME Certificate
Configuring the Verification Method of a Received Certificate
Preventing Sending Data by Mistake, Data Leakage, and Tampering
Restricting Destinations That Can Be Specified
Restricting Fax Sending and Confirming the Destination
Restricting Use of Memory Media
Restricting Printing
Prohibiting Printing from a Computer
Preventing Documents from Being Printed Immediately from a Computer (Forced Hold)
Restricting Printing from a Computer to Encrypted Secure Print
Preventing Immediate Printing of Received Faxes
Setting Confidential Fax Inbox
Preventing Unauthorized Copying of Documents
Adjusting the Contrast of the Watermark and Background
Adding a Digital Signature to Scanned Data
Encrypting E-mail with S/MIME
Preventing Unauthorized Use
Restricting Use of the Address Book
Disabling Remote UI
Preventing Connection to a Computer via the USB Port
Using LPD, RAW, and WSD
Disabling HTTP Communication
Protecting Data on the Machine
Using TPM to Protect Confidential Information in the Machine
Data Saved to the Machine
Security Settings That Match the Environment
Configuring Security Notification
Applying a Security Policy
Protecting the Security Policy Settings with a Password
Configuring the Security Policy
Checking the Security Policy Applied to the Machine
Security Policy Items
Management of Logs
Compliance with HCD PP Information Security Standards [Asia/Oceania][Americas]
Managing the Machine
Setting the Date and Time
Management and Settings of the Machine Screens
Configuring the Timeline Display and Operability Settings of the [Home] Screen
Adding the Display Language Switching Button
Registering Shortcuts to Frequently Used Functions
Registering Shortcuts in the Settings Menu
Displaying a Notice on the Machine Screens
Managing the Machine from a Computer (Remote UI)
Starting Remote UI
Remote UI Portal Page
Checking the Usage and Logs Using Remote UI
Checking the Usage Status and Settings
Checking the Operation Status of the Machine
Checking the Numbers of Pages Used (Counters)
Printing and Checking a Communication Management Report
Printing Reports Automatically on Sending, Receiving and When Error Occurs
Printing the Registration Information and Settings
Checking the Options Attached to the Machine
Sending Error Notifications by E-mail
Using the Same Settings Among Multiple Canon Multifunction Machines (Device Information Distribution)
Setting the Device Information to Be Received (Client Machine)
Registering Distribution Destinations of the Device Information (Host Machine)
Performing User Authentication When Receiving the Device Information
Distributing the Device Information (Host Machine)
Checking the Device Information Distribution and Reception Log
Importing and Exporting the Address Book and Settings
Importing and Exporting Data Individually
Editing the Address Book Using a CSV File
Importing and Exporting Data in Batch
Backing Up and Restoring Data
Update and Enhancement
Updating the Firmware
Installing the System Options
Enhancing the Functions (MEAP)
Installing MEAP Applications
Managing the MEAP Applications and License Files
SMS Screen
Changing the Login Service for User Authentication
Settings and Operation When Using DepartmentID Authentication
Initializing the Settings and Data
[Settings/Registration] Menu List
Privileges Required for [Settings/Registration] Menu Settings
[Preferences]
[Paper Settings]
[Display Settings]
[Timer/Energy Settings]
[Network]
[TCP/IP Settings]
[IPv4 Settings]
[IPv6 Settings]
[DNS Settings]
[Firewall Settings]
[IPv4 Address Filter]
[IPv6 Address Filter]
[MAC Address Filter]
[Wireless LAN]
[Direct Connection Settings]
[Sub Line Settings]
[Firewall Settings]
[Settings for System Data Communication]
[External Interface]
[Accessibility]
[Adjustment/Maintenance]
[Adjust Image Quality]
[Auto Correct Color Tone Settings]
[Adjust Action]
[Maintenance]
[Check Maintenance Method]
[Initialize After Replacing Parts]
[Function Settings]
[Common]
[Paper Feed Settings]
[Paper Output Settings]
[Print Settings]
[Output Report Default Settings]
[Secure Watermark Settings]
[Scan Settings]
[Generate File]
[Set Authentication Method]
[Copy]
[Printer]
[Send]
[Output Report]
[Common Settings]
[E-Mail/I-Fax Settings]
[Fax Settings]
[Set Line]
[Remote Fax TX Settings]
[Remote Fax Settings]
[Receive/Forward]
[Output Report]
[Common Settings]
[Set Fax/I-Fax Inbox]
[Fax Settings]
[Store/Access Files]
[Common Settings]
[Scan and Store Settings]
[Access Stored Files Settings]
[Mail Box Settings]
[Settings for All Mail Boxes]
[Box Security Settings]
[Advanced Box Settings]
[Network Settings]
[Memory Media Settings]
[Print]
[Hold]
[Web Access]
[Set Destination]
[Acquire Remote Address Book]
[Make Remote Address Book Open]
[Management Settings]
[User Management]
[Authentication Management]
[Picture Login]
[Keyboard Authentication]
[Device Management]
[Limited Functions Mode]
[Manage Personal Settings]
[License/Other]
[MEAP Settings]
[Data Management]
[Import/Export]
[Security Settings]
[Authentication/Password Settings]
[Authentication Function Settings]
[Password Settings]
[Encryption Settings]
Printer Settings Menu
[Custom Settings]
[Paper Feed]
[Paper Output]
[Print Quality]
[Layout]
[Copy Set Numbering]
[UFR II]
[PCL]
[PS]
[Imaging]
[Photo Correct. (Color Only)]
[PDF]
[XPS]
[Photo Correct. (Color Only)]
[Utility]
Settings That Can Be Distributed, Imported, and Exported
How to Read the Support Status Lists
[Preferences]
[Paper Settings]
[Display Settings]
[Timer/Energy Settings]
[Network]
[TCP/IP Settings]
[Sub Line Settings]
[External Interface]
[Accessibility]
[Adjustment/Maintenance]
[Function Settings]
[Common]
[Print Settings]
[Generate File]
[Copy]
[Printer]
[Send]
[Common Settings]
[E-Mail/I-Fax Settings]
[Fax Settings]
[Receive/Forward]
[Common Settings]
[Fax Settings]
[Store/Access Files]
[Common Settings]
[Print]
[Hold]
[Web Access]
[Set Destination]
[Management Settings]
[User Management]
[Authentication Management]
[Device Management]
[Device Information Distribution Settings]
[Certificate Settings]
[License/Other]
[Data Management]
[Security Settings]
Printer Settings Menu
[Custom Settings]
[Utility]
Volume Settings
Adjustment and Maintenance
Cleaning the Machine
Cleaning the Surface of the Machine
Cleaning the Platen Glass
Cleaning the Feeder
Cleaning the Inside of the Machine
Cleaning the LED Printhead
Replacing Consumables and Parts
Replacing the Toner Cartridges
Replacing the Waste Toner Container
Adding Staples (Option)
Adding Staples to the Staple Finisher
Adding Staples to the Paper Folding/Booklet Finisher
Adding Staples to the Inner Finisher
Replacing the Drum Unit
Checking the Remaining Amount of Consumables and Parts
List of Consumables and Parts
Disposing of Punch Waste (Option)
Disposing of Punch Waste in the Staple Finisher and Paper Folding/Booklet Finisher
Disposing of Punch Waste in the Inner Finisher
Registering Frequently Used Paper Types
[Details/Edit] Screen
Adjusting the Image Quality
Calibrating the Gradation
Calibrating the Color Tone
Registering a Correction Pattern
Correcting Density
Correcting Uneven Density
Correcting Color Mismatch
Making Colors More Vivid
Adjusting the Color Balance
Smoothing Curves and Gradations (Dither Pattern Settings)
Reproducing Specific Colors or the Color Tones of Other Machines (Register Color Profile) (Windows)
Registering a Profile for Specific Colors
Registering a Profile for Colors from Another Machine
Printing Using a Registered Profile
Adjusting the Transfer Condition of the Printed Image
Adjusting the Print Position
Adjusting the Print Position for Each Paper Source
Scanning the Test Page and Guide Sheet to Adjust the Print Position
Adjusting the Print Position by Entering Measured Values
Adjusting the Print Size of the Copied Image
Adjusting the Binding Position and Fold Position (Option)
Adjusting the Saddle Stitch Fold Position and Staple Position
Adjusting the Paper Fold Position
Troubleshooting
Problems with Print Results
Printouts Are Misaligned or Skewed
Printouts Are Uneven or Faded
Printouts Are Dirty or Darkened
Black Streaks (Lines) Appear
White Streaks (Lines) Appear
Bleed-Through Occurs
Images Are Not Printed on the Intended Side of the Paper
Images Are Not Printed in the Intended Size
Setup and Network
Cannot Connect to Wireless LAN
Cannot Switch to Wireless LAN
Cannot Find the IP Address of the Machine
Printing and Copying
Cannot Print or Copy
Cannot Print (Wireless LAN)
Cannot Print (Wired LAN)
Cannot Print (USB Connection)
Cannot Print (via Print Server)
Cannot Select and Use a Paper Source (C7100 Series Only)
The [Load paper.] Screen Appears Repeatedly and Printing or Copying Stops (C7100 Series Only)
Cannot Find the Print Server to Connect to
Cannot Connect to a Shared Printer
AirPrint Does Not Work
Printing on Envelopes from the Multi-Purpose Tray
Scanning
Cannot Send Scanned Data by E-mail
Cannot Save Scanned Data to a Shared Folder
Registering Shared Folder Information to an Address Book
Bleed-Through Occurs in the Scanned Data
Scanning Cannot Be Performed As Expected (Easy Scan and Send/Easy Scan)
Faxing
Cannot Send a Fax
Cannot Receive a Fax
Cannot Send or Receive a Fax via IP or Optical Line
Cannot Send a Fax to an International Destination
Advanced Box
Advanced Box Is Opened, But You Cannot Connect with SMB
Advanced Box Is Opened, But You Cannot Connect with WebDAV
Management Functions and Environment Settings
Some Settings Imported from Another Machine Are Not Reflected
A Long Original Is Not Displayed and Cannot Be Used
Adjusting the Volume for the Confirmation Sound and Fax Communication Sounds
Changing the Time Until Sleep Mode
System Manager Password or ID and PIN Are Lost
Preventing Printing of the Communication Management Report and TX Report
Error Screen with Red Borders Appears in Pop-Up Window
A Message Appears
A Six-Digit Number Appears at Login
An Error Code Is Displayed (#xxx)
Paper and Staple Jams
Paper Jams in the Feeder
Paper Jams Inside the Main Unit
Paper Jams Inside the Main Unit (When the Inner Finisher Is Installed)
Paper Jams in the Paper Source
Paper Jams in the Finisher (Option)
Paper Jams in the Paper Folding Unit (Option)
Paper Jams That Occur Repeatedly
Staple Jams (Option)
If the Problem Persists
Appendix
How to use the User's Guide
Manual Display Settings
Operation Examples When Using a Computer
Environmental Information, Regulations, and Standards
Disclaimers