Backing Up Sent Faxes

You can configure the settings to automatically forward and save a sent fax to a destination specified in advance.
The following can be specified as forwarding and save destinations:
Fax number
E-mail address (e-mail)
Shared folder on a computer
For destinations other than a fax number, the fax is forwarded or saved as a black and white PDF file. 
This section describes how to configure the settings using Remote UI from a computer.
On the control panel, select [Menu] in the [Home] screen, and then select [Function Settings] to configure the settings. [Archive TX Document]
Administrator privileges are required.
Required Preparations
When specifying a backup destination other than a fax number, prepare the fax to be sent or saved to that destination.
The required preparations are the same as when sending and saving scanned data.
Preparing to Send Scanned Data by E-mail
Preparing to Save Scanned Data to a Shared Folder
Register the destination to be specified to the Address Book of the machine. Registering Destinations (Address Book)
1
Log in to Remote UI in System Manager Mode. Starting Remote UI
2
On the Portal page of Remote UI, click [Settings/Registration]. Portal Page of Remote UI
3
Click [TX Settings] [Fax TX Settings] [Edit].
The [Edit Fax TX Settings] screen is displayed.
4
In [Communication Management Settings], select the [Archive TX Document] checkbox, and click [Select from Address Book].
The [Select from Address Book] screen is displayed.
5
Select the destination, and click [OK].
The [Edit Fax TX Settings] screen reappears.
6
Enter any string in [File Name], as needed.
If you selected a fax number as the destination, this step is not required. Proceed to Step 7.
If you selected a destination other than a fax number, a PDF file is forwarded or saved with the following file name.
 Communications management number
 Date sent (in this example, "April 5, 2023, 9:12:34 AM")
 File sequence number (if one file, then "001")
When you enter a string in [File Name], the specified string is appended to the start of the above file name.
7
Click [OK].
The settings are applied.
8
Log out from Remote UI.
Backing Up Received Faxes
The above section describes the settings for forwarding and saving sent faxes. To back up received faxes, separate settings are required. Auto Forwarding and Backing Up Received Faxes
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