Enhancing Security to Prevent Others from Printing Out a Document (Secure Print) (macOS)

How to set a PIN when printing a document from a computer so that others cannot print the document without entering the PIN on the control panel of the machine is described here.

Perform step 1 and step 2.

Step 1 Setting a PIN when printing from a computer

Select [Print] in the [File] menu of the application.

Select the machine in [Printer].

Select [Authenticate and Print] in the pop-up menu.

Enable [Secured Print].

Enter the [Document Name], [User Name], and [PIN], and click [OK].

The print data is sent to the machine, and saved in memory as a waiting document.

NOTE

A secured document is automatically deleted after its valid period has elapsed. If you want to change the valid period, see The Document Printed from a Computer Is Not on the Machine (Secure Print).

If you leave secured documents unprinted, they take up memory and might prevent ordinary printing. It is recommended to print secured documents soon.

You can check the amount of memory secured documents occupy.

Step 2 Entering the PIN on the machine to print

Select <Secure Print> in the Home screen.

Select the secured document to print, and select <Start>.

You can select and print multiple secured documents if they are secured by the same PIN.

If a screen to select a user appears, select your user name.

When you want to delete a secured document, select the secured document and then select <Delete>.

Enter the PIN, and select <Apply>.

If you selected multiple documents with different PINs in step 2, a message is displayed. Select <Close>, and then select the secured documents again in step 2.

Printing starts.