Registering a SharePoint Server Site or Library

SharePoint Server is a web-based document management server that runs on Microsoft Windows SharePoint Services.
You can use SharePoint Server sites/libraries managed by SharePoint Server in Desktop and perform document operations such as registering, editing and searching in the SharePoint Server libraries.
Note
For more information on how to use SharePoint Server, see the iW Desktop Administrator Guide.
To display sub-sites, posting permission or higher is required. To display document libraries belonging to sites, browse or view-only permission is required.
You can register up to 30 sites/libraries. 31 or more sites and libraries (a total of all types) cannot be registered.

Registering Sites/Document Libraries of SharePoint

There are two methods for registering SharePoint sites/document libraries.
Selecting the Site/Document Library to be Registered by Connecting the Site
Registering by Entering the URL and the Site/Document Library Name
Note
If the URL information of the SharePoint Server Library is not available, consult the system administrator.

Selecting the Site/Document Library to be Registered by Connecting the Site

1.
Select the [Settings] menu > [Library Management].
Or, right-click on the Navigation Pane and select [Library Management].
The [Library Management] dialog box is displayed.
2.
Click [Register Library].
The [Select Library to Register] dialog box is displayed.
3.
Select [SharePoint Server Library] and then click [OK].
The [Register SharePoint Server Library] dialog box is displayed.
4.
Select [Connect to the server and select the library to register].
5.
Enter the URL of a site or document library to be registered in [URL], then click [OK].
Note
Even if you enter a bad path for the sub-site or document library, the erroneous section will automatically be deleted. The path, minus the erroneous section, will automatically be selected and the site at that location displayed.
If the URL that was entered contains "Recycle Bin," the URL will not be registered.
You cannot use the following characters for [URL].
\ ~ | * ` ^ > < ) ( } { ] [
Enter the URL beginning with http or https in [URL].
[URL] is not case sensitive.
6.
If the [Connect to Library] dialog box is displayed, enter the user name in [User Name] and the password in [Password], and click [OK].
The [Select Library] dialog box is displayed.
7.
Select the site or document library you want to register, and then click [OK].
The [Library Management] dialog box is displayed again.
The registered site or document library is displayed in [Registered Library List].
8.
Click [Close].

Registering by Entering the URL and the Site/Document Library Name

1.
Select the [Settings] menu > [Library Management].
Or, right-click on the Navigation Pane and select [Library Management].
The [Library Management] dialog box is displayed.
2.
Click [Register Library].
The [Select Library to Register] dialog box is displayed.
3.
Select [SharePoint Server Library] and then click [OK].
The [Register SharePoint Server Library] dialog box is displayed.
4.
Select [Enter library information directly].
5.
Enter the URL of the SharePoint site or the document library in [URL].
When moving the cursor over the [Library Name], the site or document library is displayed.
Note
If the URL that was entered contains "Recycle Bin," the URL will not be registered.
You cannot use the following characters for [URL].
\ ~ | * ` ^ > < ) ( } { ] [
Enter the URL beginning with http or https in [URL].
[URL] is not case sensitive.
6.
To change the displayed document library name, enter another name using up to 255 characters in [Library Name].
Note
The characters that cannot be used for [Library Name] are prohibited characters in SharePoint Server. For more information, see the SharePoint Server manual.
When you are registering a SharePoint Server Library, if entering an invalid path for the folder containing the document library, the folder section of the path will automatically be deleted and the document library in the folder will automatically be selected.
If a space is included in the beginning or the end of the document library name, the space is deleted.
7.
Click [Test Connection] to test the connection to the registered site/document library.
The connection will be tested. Or, the [Connect to Library] dialog box is displayed.
When the connection is tested, proceed to step 9.
If the [Connect to Library] dialog box or the dialog box for authentication is displayed, proceed to step 8.
8.
If the [Connect to Library] dialog box is displayed, enter the user name in [User Name] and password in [Password] and then click [OK].
The connection will be tested.
If the connection test succeeded, a message is displayed.
If the connection test failed, the [Connect to Library] dialog box is displayed again. In this case, enter the correct user name and password again and then click [OK].
9.
Click [OK] on the message that is displayed when the connection test has succeeded.
The [Register SharePoint Server Library] dialog box is displayed again.
10.
Click [OK].
The [Library Management] dialog box is displayed again.
The registered library is displayed in [Registered Library List].
11.
Click [Close].

User Permissions

You can specify user permissions to users or groups within an SharePoint Server Library or SharePoint Server Library that is managed by SharePoint Server. The settings of user permissions are configured in SharePoint Server. SharePoint Server can configure the following permissions to users/groups.
Access Right
SharePoint 2007
SharePoint 2010
Full Control
Yes
Yes
Design
Yes
Yes
Manage Hierarchy
Yes
No
Approve
Yes
No
Contribute
Yes
Yes
Read
Yes
Yes
Restricted Read
Yes
No
View Only
Yes
Yes