Converting Multiple Documents into a Single PDF

DT03010

You can combine and convert all non-PDF documents stored in a library to a single PDF document using Desktop Browser.

Note
Using the advanced settings, you can set the compression and password for a PDF document. To convert a document into a PDF document by using the advanced settings, see the following. Converting a Document into a PDF by Using the Advanced Settings

Select the documents to bind from the File List View Pane.

Click

(Convert Selected Documents to Single PDF Document) on the Toolbar.

Or, follow one of the steps described below.

Select the [File] menu > [Convert Selected Documents to Single PDF Document].

Right-click in the File List View Pane, and select [Convert Selected Documents to Single PDF Document].

Select the documents you want to combine, then drag and drop them into the base file

The [Multiple Document Order Settings] dialog box is displayed.

Note
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following. Setting the Icons Displayed in the Toolbar The [Multiple Document Order Settings] dialog box is displayed when the [Select document processing order when converting selected documents to a single PDF document] check box is selected. [Settings] > [System Settings] > [Browser] > [Display Dialog Box] > [Select document processing order when converting selected documents to a single PDF document]

Note

If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.

Setting the Icons Displayed in the Toolbar

The [Multiple Document Order Settings] dialog box is displayed when the [Select document processing order when converting selected documents to a single PDF document] check box is selected.

[Settings] > [System Settings] > [Browser] > [Display Dialog Box] > [Select document processing order when converting selected documents to a single PDF document]

Set the order in which the documents will be bound.

[Up]	The selected document is moved up one level.
[Down]	The selected document is moved down one level.
[Keep original document]	Select this check box to leave the document as it is.
[Do not show this dialog box again]	From now on, the [Multiple Document Order Settings] dialog box is not displayed.

Note
If [Keep original document] is deselected, the original document is processed as follows. Personal Library: Moved to the Recycle Bin Document Server Library: Moved to the Recycle Bin SharePoint Server Library: Deleted Network Library: Deleted

Click [OK].

If [Keep original document] in step 3 is not selected, a confirmation dialog box is displayed. Clicking [No] will cause the source document to be bound without being deleted.

The document is converted to a PDF document and saved in the original folder.

If conversion takes 60 seconds or longer, a confirmation message is displayed. Selecting [No] cancels conversion to a PDF document.

Note
When documents are combined, the properties of the first document are carried over to the combined document. When inconvertible documents are included in the selected documents, documents which cannot be converted and an error message are displayed. The name of the converted PDF document is as follows. If multiple documents are selected: the file name becomes the name of the first document with the file extension changed to '.pdf'. If the first document is a PDF, a '(2)' is added at the end of the original document name. When you bind PDF documents in a Document Server Library or SharePoint Server Library for which [Create Version] is enabled, the [Enter Version Comments] dialog box is displayed. You can set the [Enter Version Comments] dialog box to not display. For more information, see the following. Not Displaying the [Enter Version Comments] Dialog Box If you import an image whose width or height exceeds 482.6 mm (19 inches), it is reduced to fit the size set in [Reduced Image Paper Size] when converting to a PDF document. If information for the resolution is not included in the image, the image is converted to 96 dpi when reduced. [Settings] > [System Settings] > [Common Settings] > [Import] > [Reduced Image Paper Size]

Note

When documents are combined, the properties of the first document are carried over to the combined document.

When inconvertible documents are included in the selected documents, documents which cannot be converted and an error message are displayed.

The name of the converted PDF document is as follows.

If multiple documents are selected: the file name becomes the name of the first document with the file extension changed to '.pdf'. If the first document is a PDF, a '(2)' is added at the end of the original document name.

When you bind PDF documents in a Document Server Library or SharePoint Server Library for which [Create Version] is enabled, the [Enter Version Comments] dialog box is displayed.

You can set the [Enter Version Comments] dialog box to not display. For more information, see the following.

Not Displaying the [Enter Version Comments] Dialog Box

If you import an image whose width or height exceeds 482.6 mm (19 inches), it is reduced to fit the size set in [Reduced Image Paper Size] when converting to a PDF document.

If information for the resolution is not included in the image, the image is converted to 96 dpi when reduced.

[Settings] > [System Settings] > [Common Settings] > [Import] > [Reduced Image Paper Size]