Creating Copy/Move Destination Folders in the Output Bar

You can register a copy/move destination folder as a button in the output bar.
Previously, after selecting a document, it was necessary to move the document to the copy/move destination folder. By registering the folder as a button in the output bar, you can copy/move simply by selecting the document and then clicking the button.
This feature is useful when sorting and managing received faxes etc. in multiple folders.
Creating the Destination Folder for Documents
Automatically Renaming Moved/Copied Documents
Copying or Moving to a Specified Destination Folder
Changing the Destination Folder for Documents
Deleting the Destination Folder for Documents
Note
You can also copy/move a document by dragging and dropping it to the Output Bar.
The [Document Destination Folder Settings] dialog box is common with Annotation Editor. Document Destination Folders created in Desktop Browser are also reflected in Annotation Editor.
Saving Documents from Annotation Editor
To reflect changes to the Document Destination Folder settings box in Annotation Editor, it is necessary to restart Annotation Editor.

Creating the Destination Folder for Documents

1.
Select the [Tools] menu > [Output Bar Settings] > [Create] > [Document Destination Folder].
Or, right-click the output bar and select [Create] > [Document Destination Folder].
The [Document Destination Folder Settings] dialog box is displayed.
2.
Configure the advanced Document Destination Folder settings.
[Destination Folder]
Click [Browse], and select the folder to specify as the copy/move destination.
[Document Operations]
Select a document, and set the operation that is performed when the button is clicked.
[Move]
When the button is clicked, the document is moved to the specified folder.
[Copy]
When the button is clicked, the document is copied to the specified folder.
[Select before sending]
Select either [Move] or [Copy] when the button is clicked.
[Document Name Settings]
Set the document name to use after copying/moving documents.
[Do not rename the document]
Select this to not rename documents.
[Rename the document]
Select this to rename documents. Set the document name to use in the dialog box displayed by clicking [Edit]. For more information, see the following.
Automatically Renaming Moved/Copied Documents
[Button Name]
Enter a name for the button to display in the output bar using up to 40 characters.
[Button Image]
Specify the image to display in the button.
[Restore default]
Select to use the default image.
[Change image]
Select to specify an image to use. Click [Browse] and select the desired image in the displayed dialog box.
3.
Click [OK].
A confirmation message is displayed.
4.
Click [OK].

Automatically Renaming Moved/Copied Documents

You can automatically rename documents that are copied/moved to the output bar.
1.
Select the [Tools] menu > [Output Bar Settings] > [Settings] > (Document Destination Folder name of the document to change the settings for) > [Change].
Or, right-click the output icon of the destination folder and select [Change].
The [Document Destination Folder Settings] dialog box is displayed.
2.
Select the [Rename the document] in [Document Name Settings], and click [Edit].
The [Document Name Detailed Settings] dialog box is displayed.
3.
Set the method for renaming documents.
[Add]
Adds the item selected in [Available Items] to [Set Items].
[Remove]
Removes the item selected in [Set Items].
[Up]
Moves the item selected in [Set Items] up.
[Down]
Moves the item selected in [Set Items] down.
[Separator]
Select a separator character to insert between items.
[User Specified Character Strings]
If you added [User Specified Character Strings] in [Available Items], enter the custom string you want to insert in the document name.
[Name of Document to Send]
Displays the renamed document name templates in the order of [Set Items].
Note
You can set a combination of the following four items as the method for renaming documents.
[Original Document Name]: Inserts the original document name.
[Character Strings to Enter when Sending]: Enter a custom string to insert when copying/moving documents.
[User Specified Character Strings]: Inserts a fixed custom string.
[User Name]: Inserts the user name as the document name.
Selecting [Original Document Name] only is the same as selecting [Do not rename the document].
You can also double-click an item in [Available Items] to add it. You can also double-click an item in [Set Items] to delete it.
You can change the order of, add, or delete buttons by dragging and dropping.
4.
Click [OK].

Copying or Moving to a Specified Destination Folder

1.
Select the document to copy or move in the File List View Pane.
2.
Click the output icon of the destination folder.
Or, drag and drop the document to the output icon of the destination folder.
The document is copied or moved to the specified destination folder.
If [Select before sending] is selected for [Document Destination Folder Settings], select [Move] or [Copy].

Changing the Destination Folder for Documents

1.
Select the [Tools] menu > [Output Bar Settings] > [Settings] > (Document Destination Folder name of the document to change the settings for) > [Change].
Or, right-click the output icon of the destination folder and select [Change].
The [Document Destination Folder Settings] dialog box is displayed.
2.
Change the advanced Document Destination Folder settings.
3.
Click [OK].
A confirmation message is displayed.
4.
Click [OK].

Deleting the Destination Folder for Documents

1.
Select the [Tools] menu > [Output Bar Settings] > [Settings] > (Document Destination Folder name of the document to delete) > [Delete].
Or, right-click the output icon of the destination folder and select [Delete].
A confirmation dialog box on removing the registration is displayed.
2.
Click [Yes].
A confirmation message is displayed.
3.
Click [OK].