Previewing and Printing on the Desktop Editor Screen

By using a print settings button or printer output button on the Desktop Browser screen, you can specify print settings while checking a preview of the print results in Desktop Editor screen.

NOTE
To print from the output bar on the Desktop Browser screen, it is necessary to register a printer output button in the output bar. Also, to check a preview on the Desktop Editor screen using a printer output button, the [Check preview with Editor before printing] check box must be selected in addition to [Use print settings of template when printing] in the printer output button settings. For information on registering and setting buttons, see the following. Registering Printer Output Buttons Changing the Settings for Printer Output Buttons If you change the name of the printer registered in a printer output button on the Windows printer properties screen, you will not be able to print a document using the printer output button.

NOTE

To print from the output bar on the Desktop Browser screen, it is necessary to register a printer output button in the output bar. Also, to check a preview on the Desktop Editor screen using a printer output button, the [Check preview with Editor before printing] check box must be selected in addition to [Use print settings of template when printing] in the printer output button settings. For information on registering and setting buttons, see the following.

Registering Printer Output Buttons

Changing the Settings for Printer Output Buttons

If you change the name of the printer registered in a printer output button on the Windows printer properties screen, you will not be able to print a document using the printer output button.

Select a document/folder to print in the File List Window, and click

(print settings button).

Or, follow one of the steps described below.

Drag and drop the document/folder to

(print settings button)

Click

(printer output button)

Drag and drop the document/folder to

(printer output button)

Right-click to select the document or folder, drag and drop it to

(print settings button) or

(printer output button), and select [Multiple Document Order Settings] from the displayed menu

When you select a single document, Desktop Editor starts and the print preview of the document is displayed. Proceed to step 4.

When you select multiple documents or a folder, the [Multiple Document Order Settings] dialog box is displayed. In this case, proceed to step 2.

If you selected [Multiple Document Order Settings] in step 1, proceed to step 2.

NOTE
You can also use one of the following methods to perform the same operation. Click (Print Settings) on the ribbon Click (Print Settings) displayed on the toolbar Click for a printer output button displayed on the ribbon or toolbar Click for a printer output button displayed on the ribbon or toolbar, and select [Execution] If buttons are not displayed on the ribbon or toolbar, see the following to display them. Adding Commands to Ribbons Setting Buttons on Toolbars

NOTE

You can also use one of the following methods to perform the same operation.

Click

(Print Settings) on the ribbon

Click

(Print Settings) displayed on the toolbar

Click

for a printer output button displayed on the ribbon or toolbar

Click

for a printer output button displayed on the ribbon or toolbar, and select [Execution]

If buttons are not displayed on the ribbon or toolbar, see the following to display them.

Adding Commands to Ribbons

Setting Buttons on Toolbars

Select a document in [Document Processing Order] and click [Up] or [Down] to specify the order of printing the documents.

NOTE
For more information on the [Multiple Document Order Settings] dialog box, see the following. Adding Documents to an IWB Document by Dragging and Dropping Them

Click [OK].

Desktop Editor starts and the preview of the document to print is displayed.

Check the preview displayed on the Desktop Editor screen, click

(Printer) on the ribbon, and select the printer driver to use from the pull-down list.

NOTE
If you change the driver to use from a fax driver to a printer driver, [Send Fax] automatically changes to [Print]. If commands are not displayed on the ribbon of Desktop Editor, see the following to display them. Adding Commands to Ribbons This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them. Setting Buttons on Toolbars Lists of Ribbon Commands/Toolbars

NOTE

If you change the driver to use from a fax driver to a printer driver, [Send Fax] automatically changes to [Print].

If commands are not displayed on the ribbon of Desktop Editor, see the following to display them.

Adding Commands to Ribbons

This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them.

Setting Buttons on Toolbars

Lists of Ribbon Commands/Toolbars

If a confirmation message appears, click [Yes].

Click

for

(Print) on the ribbon, and select [Display Print Dialog].

Or, follow one of the steps described below.

Click

(Print) on the ribbon

Select the [File] menu > [Print]

The [Print] dialog box is displayed.

NOTE
If you change [Printer Name] from a fax driver to a printer, [Send Fax] automatically changes to [Print]. When printing a document with mail merge print settings, [Print] automatically switches to [Mail Merge Print]. When printing a document with mail merge print settings, click for (Mail Merge Print) on the ribbon. The [Mail Merge Print] dialog box is displayed. You can also specify the number of sets to print in (Copies) and click for (Print) or click and select one of the following printing methods from the pull-down list. [Print] [Print Selected Pages] However, if the [Display print/send fax dialog] check box is selected, printing starts when you click [Print] or [Print Selected Pages]. If it is not selected, the [Print] dialog box is displayed. [File] menu > [Option] > [System Settings] > [Common Settings] > [Print/Fax] > [Display print/send fax dialog] If you print an image whose width or height exceeds 19 inches (482.6 mm), it is reduced to fit inside 19 inches (482.6 mm), with the aspect ratio retained. If a paper size is specified in output size settings, the image is reduced to fit the specified paper size. If [Auto (Size)] is selected in output size settings, the image is reduced to fit the paper size specified in [Reduced Image Paper Size]. However, the paper size selected when printing may differ from the specified paper size, depending on the shape of the image. [File] menu > [Option] > [System Settings] > [Common Settings] > [Import] > [Reduced Image Paper Size] When multiple output paper sizes are selected (for example, A4 and A3), the image is reduced to fit the larger paper size. If information for the resolution is not included in the image, the image is converted to 96 dpi when reduced. If commands are not displayed on the ribbon of Desktop Editor, see the following to display them. Adding Commands to Ribbons This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them. Setting Buttons on Toolbars Lists of Ribbon Commands/Toolbars

NOTE

If you change [Printer Name] from a fax driver to a printer, [Send Fax] automatically changes to [Print].

When printing a document with mail merge print settings, [Print] automatically switches to [Mail Merge Print].

When printing a document with mail merge print settings, click

for

(Mail Merge Print) on the ribbon. The [Mail Merge Print] dialog box is displayed.

You can also specify the number of sets to print in

(Copies) and click

for

(Print) or click

and select one of the following printing methods from the pull-down list.

[Print]

[Print Selected Pages]

However, if the [Display print/send fax dialog] check box is selected, printing starts when you click [Print] or [Print Selected Pages]. If it is not selected, the [Print] dialog box is displayed.

[File] menu > [Option] > [System Settings] > [Common Settings] > [Print/Fax] > [Display print/send fax dialog]

If you print an image whose width or height exceeds 19 inches (482.6 mm), it is reduced to fit inside 19 inches (482.6 mm), with the aspect ratio retained.

If a paper size is specified in output size settings, the image is reduced to fit the specified paper size.

If [Auto (Size)] is selected in output size settings, the image is reduced to fit the paper size specified in [Reduced Image Paper Size]. However, the paper size selected when printing may differ from the specified paper size, depending on the shape of the image.

[File] menu > [Option] > [System Settings] > [Common Settings] > [Import] > [Reduced Image Paper Size]

When multiple output paper sizes are selected (for example, A4 and A3), the image is reduced to fit the larger paper size.

If information for the resolution is not included in the image, the image is converted to 96 dpi when reduced.

If commands are not displayed on the ribbon of Desktop Editor, see the following to display them.

Adding Commands to Ribbons

This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them.

Setting Buttons on Toolbars

Lists of Ribbon Commands/Toolbars

To specify the number of copies to print, enter the number in [Copies].

To specify the pages to print, select [Print Pages] in [Target] and specify the page number in the displayed [Range].

You can use the following formats to specify a range of page numbers.

When printing from page "a" to the last page: a-

("a" indicates the page number to start printing)

When printing from the first page to page "b": -b

("b" indicates the page number to end printing)

When printing continuous pages: a-b

("a" and "b" indicate the page numbers to start and end printing respectively)

When printing discontinuous pages: c,d

("c" and "d" indicate the individual page numbers to print, separated by commas)

The entry order of page numbers is not the order of printing. Even when you enter "1,2" or "2,1", pages are printed in the order "1,2."

NOTE
The entry order of [Range] is not the order of printing. Regardless of whether you enter "1,2" or "2,1", pages are printed in the order "1,2." If 2-sided printing is set, both sides are printed even if only one side is specified in the range.

Select the [Print annotations] check box to include annotations when printing.

NOTE
Annotations added with something other than Desktop Editor may be printed regardless of whether you select the [Print annotations] check box, depending on the type of annotation.

10.

Select the [Fit original page to printable area] check box to print according to the printable area.

11.

When printing a document with mail merge print settings, select the record to print in [Target Records].

NOTE
If you selected [Print specified records], follow the procedure below to specify the record to print. 1. Click [Specify Records]. The [Specify Records] dialog box is displayed. 2. Select the check box for the record to print in [Record List]. 3. Click [OK]. The [Print] dialog box is displayed again.

12.

Click [OK].

Printing of the document starts.

NOTE
For more information on the operations when you specify a fax driver in [Printer], see the following. Sending Faxes after Previewing in the Desktop Editor Screen When you print a document with a text stamp annotation attached, the color concentration between the stamp characters and frame may differ in the print results. Change the settings of your printer driver to make sure they are printed with the same color. Select the [Quality] sheet > [Details] or [Process Options] > [Mode Details] and change the setting to any value other than 1 BPP For more information, see troubleshooting for the printer driver. If the Desktop Editor preview quality is not good, selecting [System Settings] in [High quality] may resolve this. [File] menu > [Option] > [System Settings] > [Common Settings] > [Display Settings] > [Select The Image Quality To Be Displayed In The Preview] For more information on the print job status, see the following. Checking the Status of Print Jobs in Printer Monitor A confirmation message is displayed if the header/footer of the page to print overlaps the paper margins. Adjust the position of the header/footer based on the paper margins displayed in the message. Configuring the Header/Footer Configuring the Header/Footer on a Chapter Basis

NOTE

For more information on the operations when you specify a fax driver in [Printer], see the following.

Sending Faxes after Previewing in the Desktop Editor Screen

When you print a document with a text stamp annotation attached, the color concentration between the stamp characters and frame may differ in the print results. Change the settings of your printer driver to make sure they are printed with the same color.

Select the [Quality] sheet > [Details] or [Process Options] > [Mode Details] and change the setting to any value other than 1 BPP

For more information, see troubleshooting for the printer driver.

If the Desktop Editor preview quality is not good, selecting [System Settings] in [High quality] may resolve this.

[File] menu > [Option] > [System Settings] > [Common Settings] > [Display Settings] > [Select The Image Quality To Be Displayed In The Preview]

For more information on the print job status, see the following.

Checking the Status of Print Jobs in Printer Monitor

A confirmation message is displayed if the header/footer of the page to print overlaps the paper margins. Adjust the position of the header/footer based on the paper margins displayed in the message.

Configuring the Header/Footer

Configuring the Header/Footer on a Chapter Basis