Sending Faxes after Previewing in the Desktop Editor Screen

By using a print settings button or fax output button on the Desktop Browser screen, you can specify the pages to send via fax while checking a preview of the send image in Desktop Editor screen.

NOTE
To send a document by fax from the output bar on the Desktop Browser screen, it is necessary to register a fax output button in the output bar. Also, to check previews on the Desktop Editor screen using a fax output button, [Check preview with Editor when sending fax] must be selected in the fax output button settings. For information on registering and setting buttons, see the following. Registering Fax Output Buttons Changing Settings for Fax Output Buttons You can retrieve the fax number from the document properties. For more information, see the following. Acquiring the Destination Address from the Document Properties If you use the Windows fax properties dialog box to change the name of a fax when that fax has already been registered to a fax output button, you will not be able to fax that document using the fax output button. If you send an image whose width or height exceeds 19 inches (482.6 mm) via fax, it is reduced to fit inside 19 inches (482.6 mm), with the aspect ratio retained. If a paper size is specified in the output size settings, the image is reduced to fit the specified paper size. If [Auto (Size)] is selected in the output size settings, the image is reduced to fit the paper size specified in [Reduced Image Paper Size]. However, the paper size selected when printing may differ from the specified paper size, depending on the shape of the image. [File] menu > [Option] > [System Settings] > [Common Settings] > [Import] > [Reduced Image Paper Size] When multiple output paper sizes are selected (for example, A4 and A3), the image is reduced to fit the larger paper size. If information for the resolution is not included in the image, the image is converted to 96 dpi when reduced. To send faxes with the IP fax function, your device must support the IP fax function.

NOTE

To send a document by fax from the output bar on the Desktop Browser screen, it is necessary to register a fax output button in the output bar. Also, to check previews on the Desktop Editor screen using a fax output button, [Check preview with Editor when sending fax] must be selected in the fax output button settings. For information on registering and setting buttons, see the following.

Registering Fax Output Buttons

Changing Settings for Fax Output Buttons

You can retrieve the fax number from the document properties. For more information, see the following.

Acquiring the Destination Address from the Document Properties

If you use the Windows fax properties dialog box to change the name of a fax when that fax has already been registered to a fax output button, you will not be able to fax that document using the fax output button.

If you send an image whose width or height exceeds 19 inches (482.6 mm) via fax, it is reduced to fit inside 19 inches (482.6 mm), with the aspect ratio retained.

If a paper size is specified in the output size settings, the image is reduced to fit the specified paper size.

If [Auto (Size)] is selected in the output size settings, the image is reduced to fit the paper size specified in [Reduced Image Paper Size]. However, the paper size selected when printing may differ from the specified paper size, depending on the shape of the image.

[File] menu > [Option] > [System Settings] > [Common Settings] > [Import] > [Reduced Image Paper Size]

When multiple output paper sizes are selected (for example, A4 and A3), the image is reduced to fit the larger paper size.

If information for the resolution is not included in the image, the image is converted to 96 dpi when reduced.

To send faxes with the IP fax function, your device must support the IP fax function.

Select a document/folder to fax in the File List View Window, and click

(print settings button).

Or, follow one of the steps described below.

Drag and drop the document/folder to

(print settings button)

Click

(fax output button)

Drag and drop the document/folder to

(fax output button)

Right-click to select the document or folder, drag and drop it to

(print settings button) or

(fax output button), and select [Multiple Document Order Settings] from the displayed menu

When you select a single document, Desktop Editor starts and a preview of the document to fax is displayed. Proceed to step 4.

When you select multiple documents or folders, the [Multiple Document Order Settings] dialog box is displayed. In this case, proceed to step 2.

If you selected [Multiple Document Order Settings] in step 1, proceed to step 2.

NOTE
When the selected documents contain an IWB document, a confirmation message appears to inform you that any existing print settings for that IWB document will not be reflected. In this case, click [OK]. When you select the [Do not show this message again] check box, this message will not appear the next time. You can also use one of the following methods to perform the same operation. Click (Print Settings) on the ribbon Click (Print Settings) displayed on the toolbar Click for a fax output button displayed on the ribbon or toolbar Click for a fax output button displayed on the ribbon or toolbar, and select [Execution] If buttons are not displayed on the ribbon or toolbar, see the following to display them. Adding Commands to Ribbons Setting Buttons on Toolbars

NOTE

When the selected documents contain an IWB document, a confirmation message appears to inform you that any existing print settings for that IWB document will not be reflected. In this case, click [OK]. When you select the [Do not show this message again] check box, this message will not appear the next time.

You can also use one of the following methods to perform the same operation.

Click

(Print Settings) on the ribbon

Click

(Print Settings) displayed on the toolbar

Click

for a fax output button displayed on the ribbon or toolbar

Click

for a fax output button displayed on the ribbon or toolbar, and select [Execution]

If buttons are not displayed on the ribbon or toolbar, see the following to display them.

Adding Commands to Ribbons

Setting Buttons on Toolbars

Select a document in [Document Processing Order] and click [Up] or [Down] to specify the order in which to fax the documents.

NOTE
For more information on the [Multiple Document Order Settings] dialog box, see the following. Adding Documents to an IWB Document by Dragging and Dropping Them

Click [OK].

Desktop Editor starts and the document preview is displayed.

Check the preview displayed on the Desktop Editor screen, click

(Printer) on the ribbon, and select the fax driver to use from the pull-down list.

NOTE
If you change the driver to use from a printer driver to a fax driver, [Print] automatically changes to [Send Fax]. If commands are not displayed on the ribbon of Desktop Editor, see the following to display them. Adding Commands to Ribbons This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them. Setting Buttons on Toolbars Lists of Ribbon Commands/Toolbars

NOTE

If you change the driver to use from a printer driver to a fax driver, [Print] automatically changes to [Send Fax].

If commands are not displayed on the ribbon of Desktop Editor, see the following to display them.

Adding Commands to Ribbons

This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them.

Setting Buttons on Toolbars

Lists of Ribbon Commands/Toolbars

If a confirmation message appears, click [Yes].

Click

for

(Send Fax) on the ribbon, and select [Display Send Fax Dialog].

Or, follow one of the steps described below.

Click

(Print) on the ribbon

Select the [File] menu > [Print]

The [Send Fax] dialog box is displayed.

NOTE
If you change [Printer Name] from a printer to a fax driver, [Print] automatically changes to [Send Fax]. If you click for (Send Fax) on the ribbon or click and specify one of the following send methods from the pull-down list, the [Fax Sending Settings] dialog box is displayed. In this case, proceed to step 11. [Send Fax] [Send Selected Pages] However, the [Send Fax] dialog box is displayed if the [Display print/send fax dialog] check box is selected. In this case, proceed to step 7. [File] menu > [Option] > [System Settings] > [Common Settings] > [Print/Fax] > [Processing when printing/sending fax] > [Display print/send fax dialog] If commands are not displayed on the ribbon of Desktop Editor, see the following to display them. Adding Commands to Ribbons This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them. Setting Buttons on Toolbars Lists of Ribbon Commands/Toolbars

NOTE

If you change [Printer Name] from a printer to a fax driver, [Print] automatically changes to [Send Fax].

If you click

for

(Send Fax) on the ribbon or click

and specify one of the following send methods from the pull-down list, the [Fax Sending Settings] dialog box is displayed. In this case, proceed to step 11.

[Send Fax]

[Send Selected Pages]

However, the [Send Fax] dialog box is displayed if the [Display print/send fax dialog] check box is selected. In this case, proceed to step 7.

[File] menu > [Option] > [System Settings] > [Common Settings] > [Print/Fax] > [Processing when printing/sending fax] > [Display print/send fax dialog]

If commands are not displayed on the ribbon of Desktop Editor, see the following to display them.

Adding Commands to Ribbons

This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Editor, see the following to display them.

Setting Buttons on Toolbars

Lists of Ribbon Commands/Toolbars

To specify the pages to fax, select [Print Pages] in [Send Target] and specify the page number in the displayed [Range].

You can use the following formats to specify a range of page numbers.

When sending from page "a" to the last page: a-

("a" indicates the page number to start sending)

When sending from the first page to page "b": -b

("b" indicates the page number to end sending)

When printing continuous pages: a-b

("a" and "b" indicate the page numbers to start and end sending respectively)

When printing discontinuous pages: c,d

("c" and "d" indicate the individual page numbers to send, separated by commas)

NOTE
The entry order of [Range] is specified, the document will be sent up to the sheet to which the specified page range is assigned, instead of the specified page range itself. For example, if something other than [1 on 1] is not the order of sending. Regardless of whether you enter "1,2" or "2,1", pages are sent in the order "1,2."

Select the [Print annotations] check box to include annotations when sending the fax.

NOTE
Annotations added with something other than Desktop Editor may be printed regardless of whether you select the [Print annotations] check box, depending on the type of annotation.

Select the [Fit original page to printable area] check box to send the fax according to the printable area.

10.

Click [OK].

The [Fax Sending Settings] dialog box is displayed.

NOTE
A confirmation message is displayed if the header/footer of the page to print overlaps the paper margins. Adjust the position of the header/footer based on the paper margins displayed in the message. Configuring the Header/Footer Configuring the Header/Footer on a Chapter Basis

11.

Configure the fax destination.

NOTE
For details on how to set the destination address, see the following. Configuring Fax Destinations

12.

Configure the cover sheet settings if necessary.

NOTE
For more information on how to configure cover sheet settings, see the following. Configuring the Cover Sheet

13.

To specify a job name for the fax document to be sent, enter the name in [Document Name].

14.

To send a document using an external number, select the [Specify Outside Dialing Prefix] check box and enter the fax number in [Outside Dialing Prefix].

15.

When specifying the line to be used, select it from the [Select Line (G3/G4)] pull-down list.

Select [Auto (G3/G4)] when specifying line is not required. Send faxes using the prior sending line specified by the device.

NOTE
If you send a fax with the IP fax function, this setting will be disabled.

16.

Click [OK].

The faxing starts.

NOTE
For more information on the status of fax jobs, see the following. Checking the Status of Fax Transmission Jobs in the Printer Monitor

17.

When the fax transmission is completed, close the Desktop Editor screen.

Save the document shown in the screen if necessary.