Registering/Editing/Deleting Destinations for Group Dialing

You can perform the following tasks:
Register group addresses
Add destinations to a group
Delete destinations from a group
Change the group's name
Delete a group
IMPORTANT
Before registering group addresses:
Register group addresses in unused one-touch keys or coded dialing codes. Make sure that you leave some unused one-touch keys or coded dialing codes unused for group dialing.
Destinations must be registered in one-touch keys or coded dialing codes before they are added to a group.

Registering/Editing/Deleting a Destination Group via the Operation Panel

1
Press [] (FAX).
2
Press [] (Address Book).
To register a new group address:
(1)
Press [].
(2)
Press [] or [] to highlight <Register New Destination to Address Book>, and then press [OK].
If an address book PIN is specified:
Use the numeric keys to enter the PIN, and then press [OK].
(3)
Press [] or [] to highlight <One-Touch> or <Coded Dial>, and then press [OK].
(4)
Press [] or [] to highlight <Group>, and then press [OK].
(5)
If you selected <One-Touch> in step (3), press [] or [] to highlight an empty one-touch key, and then press [OK].
(6)
Press [] or [] to highlight <Name>, and then press [OK].
(7)
Use the numeric keys to specify <Name>.
"Entering Text"
(8)
Press [] or [] to highlight <Apply>, and then press [OK].
(9)
Press [] or [] to highlight <Destinations>, and then press [OK].
(10)
Press [] or [] to highlight <Add>, and then press [OK].
(11)
Press [] or [] to highlight the destination that you want to add, and then press [OK].
(12)
Repeat steps (10) and (11) to select more destinations to be added.
(13)
Press [] or [] to highlight <Apply>, and then press [OK].
(14)
Press [] or [] to highlight <Apply>, and then press [OK].
To add destinations to a group:
(1)
Press [].
(2)
Press [] or [] to highlight <Edit Address Book>, and then press [OK].
If an address book PIN is specified:
Use the numeric keys to enter the PIN, and then press [OK].
(3)
Press [] or [] to highlight the group to be edited, and then press [OK].
(4)
Press [] or [] to highlight <Destinations>, and then press [OK].
(5)
Press [] or [] to highlight <Add>, and then press [OK].
(6)
Press [] or [] to highlight the destination you want to add to the group, and then press [OK].
(7)
Press [] or [] to highlight <Apply>, and then press [OK].
(8)
Press [] or [] to highlight <Apply>, and then press [OK].
To delete a destination from a group:
(1)
Press [].
(2)
Press [] or [] to highlight <Edit Address Book>, and then press [OK].
If an address book PIN is specified:
Use the numeric keys to enter the PIN, and then press [OK].
(3)
Press [] or [] to highlight the group to be edited, and then press [OK].
(4)
Press [] or [] to highlight <Destinations>, and then press [OK].
(5)
Press [] or [] to highlight the destination that you want to delete, and then press [OK].
(6)
Press [] or [] to highlight <Delete From Group>, and then press [OK].
(7)
Press [] to highlight <Yes>, and then press [OK].
(8)
Press [] or [] to highlight <Apply>, and then press [OK].
(9)
Press [] or [] to highlight <Apply>, and then press [OK].
To change the name of a group:
(1)
Press [].
(2)
Press [] or [] to highlight <Edit Address Book>, and then press [OK].
If an address book PIN is specified:
Use the numeric keys to enter the PIN, and then press [OK].
(3)
Press [] or [] to highlight the group to be edited, and then press [OK].
(4)
Press [] or [] to highlight <Name>, and then press [OK].
(5)
Change the name of the group.
"Entering Text"
(6)
Press [] or [] to highlight <Apply>, and then press [OK].
(7)
Press [] or [] to highlight <Apply>, and then press [OK].
To delete a group:
(1)
Press [].
(2)
Press [] or [] to highlight <Delete From Address Book>, and then press [OK].
If an address book PIN is specified:
Use the numeric keys to enter the PIN, and then press [OK].
(3)
Press [] or [] to highlight the group that you want to delete, and then press [OK].
(4)
Press [] to highlight <Yes>, and then press [OK].
3
Press [] (Back) to close the Address Book screen.

Registering/Editing/Deleting a Destination Group via the Remote UI (MF4890dw/MF4870dn/MF4780w Only)

1
Start the Remote UI and log on in System Manager Mode.
"Starting the Remote UI"
2
Click [Address] -> [One-Touch] or [Coded Dial].
To register group addresses newly:
Proceed to step 3.
To add destinations to a group:
(1)
Click the number or name.
(2)
Click [Edit].
(3)
Click [Address Book].
(4)
Click [One-Touch] or [Coded Dial] from the drop-down list, select the check box for the number to be added in a group, and then click [OK].
To delete a destination from a group:
(1)
Click the number or name.
(2)
Click [Edit].
(3)
Select the destination from [Members List] to be deleted, and then click [Delete].
(4)
Click [OK].
To change the name of a group:
(1)
Click the number or name,
(2)
Click [Edit].
(3)
Change a name of [Group Name], and then click [OK].
To delete a destination from a group:
Select the check box for which you want to delete the number, and then click [Delete].
3
Click [Not Registered] or the number which is not registered.
4
Select [Group] from the drop-down list.
5
Enter a name in [Group Name], and then click [Address Book].
6
Click [One-Touch] or [Coded Dial] from the drop-down list, select the check box for the number to be registered in a group, and then click [OK].
7
Check if the registered destinations are displayed in [Members List], and then click [OK].
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