Going Digital

Scan and E-mail (MF8580Cdw Only)

E-mail scanned documents without even turning on your computer. Just convert your scanned document into an e-mail attachment right from the machine. If you're one of those people who'd rather send a fax than mess around with a computer, this feature is for you.

For more information about this function, see Sending Documents as E-mails Directly from the Machine (MF8580Cdw Only).

Scan and Share (MF8580Cdw Only)

Say you've got a paper copy of a report for a company-wide meeting. Scan it, convert it, and now everyone can see it. It's saved directly in a shared folder on your network, so there's no need to print out copies and pass them out. Once you start talking about hundreds of pages of documents that everyone needs, there's just no other way to go.

For more information about this function, see Saving Documents Directly to a Shared Folder (MF8580Cdw Only).

Scan Only What You Need

What if you're scanning a whole page of a newspaper but all you're really interested in is a headline and a photo? Use ScanGear MF. You can select what you want from a preview, and then have the scanner disregard the rest. Otherwise you'll have to use an editing program to crop out everything you don't need.

IMPORTANT
Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in criminal and/or civil liability. If you are uncertain about the legality of using your product to scan, print or otherwise reproduce any particular document, and/or of the use of the images scanned, printed or otherwise reproduced, you should consult in advance with your legal advisor for guidance.

IMPORTANT

Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in criminal and/or civil liability. If you are uncertain about the legality of using your product to scan, print or otherwise reproduce any particular document, and/or of the use of the images scanned, printed or otherwise reproduced, you should consult in advance with your legal advisor for guidance.

For more information about this function, see Configuring Scan Settings in ScanGear MF.

Searchable PDFs

You can convert scanned documents to regular PDF files, or you can go a step further and make the text in that scanned document searchable. There's a lot more you can do with a PDF file when you make it text-searchable. To do this, just select "PDF" as the scan type when you scan with MF Toolbox.

IMPORTANT
You cannot create a searchable PDF in the Macintosh environment.

For more information about this function, see Scanning Using MF Toolbox.

Convert Text in Scanned Documents

Text normally gets scanned as an image, but you can convert it into text that can also be edited. Select "OCR" as the scan type when you scan with MF Toolbox. The software that comes with this machine will convert any text in the scanned image into text data that you can then edit with a text editor.

For more information about this function, see Scanning Using MF Toolbox.

Add Images to a Work in Progress

Some applications work with the machine to let you easily import scanned images directly into documents you're working on. This way you can skip the steps of opening a separate application just for receiving the scanned images and then exporting them to the application you're really using.

For more information about this function, see Scanning Using an Application.