Setting the Address Book

You can set a PIN for the address book or manage address book access numbers.

Address Book PIN

You can set a PIN for the Address Book. If a PIN is set, restrictions can be placed on the registering, editing, and erasing of destinations.

Press

(Settings/Registration).

Press [Set Destination] → [Address Book PIN] → [Set].

Press [PIN].

Enter the desired PIN using

(numeric keys).

Press [Confirm].

Enter the same number to confirm the PIN → press [OK].

If you do not want to set a PIN, press [OK] without entering any numbers.

Even if you enter fewer than seven digits, zeros are added to the start of the number, and a seven digit number is set. However, the zeros at the start of the number can be omitted when logging in. For example, even if you enter <2>, <02>, or <002>, the PIN is set as <0000002>. However, you can log in by entering <2>, <02>, or <002>.
You cannot store a PIN comprised of only zeros, such as <0> or <00>.

Press [OK].

Managing the Address Book with Access Numbers

You can set an access number for an address in the Address Book to restrict access to that address, and this restricts other users who do not know the access number from viewing and utilizing these special addresses.

Press

(Settings/Registration).

Press [Set Destination] → [Manage Address Book Access Numbers].

Press [On] → [OK].

If you do not want to manage access numbers, press [Off].

If you set Manage Address Book Access Numbers to 'On', the settings history cannot be used.

Including Passwords When Exporting the Address List

You can set whether to include the passwords registered for destinations when exporting the Address List using the Remote UI.

Press

(Settings/Registration).

Press [Set Destination] → [Include Pswd. When Exporting Address Book].

Press [On] → [OK].

Select [Off] if you do not want to include passwords in the exported file.

IMPORTANT
If this setting is set to 'Off', it is necessary to register passwords for the destinations again in the machine the Address Lists are imported to.

NOTE
You can set whether to export the following passwords: The password for subaddress transmission set in fax destinations The authentication password set for file server destinations (including Advanced Spaces that are opened externally) For more information on exporting the Address List, see "Saving Settings Information to a Computer (Export Individually)." Settings specified from the control panel become effective after the machine is restarted, after the procedure. If <Perform Apply Setting Changes from Settings/Regist.> is displayed on the bottom of the touch panel display, you can press [Apply Set. Chng.] in (Settings/Registration) to restart the machine. For information on restarting the machine using the main power switch, see "Main Power and Energy Saver Key."

NOTE

You can set whether to export the following passwords:

The password for subaddress transmission set in fax destinations

The authentication password set for file server destinations (including Advanced Spaces that are opened externally)

For more information on exporting the Address List, see "Saving Settings Information to a Computer (Export Individually)."

Settings specified from the control panel become effective after the machine is restarted, after the procedure. If <Perform Apply Setting Changes from Settings/Regist.> is displayed on the bottom of the touch panel display, you can press [Apply Set. Chng.] in

(Settings/Registration) to restart the machine. For information on restarting the machine using the main power switch, see "Main Power and Energy Saver Key."