Managing the Address Book

The Remote UI enables you to manage the Address Book by performing such operations as storing new addresses, editing addresses, and changing the name of the subaddress books. The types of addresses that can be managed are as follows.

Group Address

You can store multiple addresses under a single group address.

E-mail Address

You can store e-mail addresses.

Fax Address

You can store fax numbers.

I-Fax Address

You can store I-fax addresses.

File Server Address

You can store the information needed to save scanned documents in the file server, such as the protocol, host name, and pathname of the destination folder.
IMPORTANT
Fax addresses can be managed only if the Super G3 FAX Board is installed.

Operating the Address Book

1.
Click [Address Book] → select the subaddress book to change the settings of.
You can also click (Address List) next to the subaddress book's name.
If the selected subaddress book is protected by a password, a dialog box prompting you to enter the password appears. Enter the password → click [OK].
NOTE
If Access Number Management is set to 'On', only those addresses that are not set with an access number are displayed. To also display addresses set with an access number, enter the access number in [Access Number] → click [Display]. To only display addresses that are not set with an access number, click [Display] without entering an access number.
For instructions on setting Access Number Management, see "Specifying Destinations Using the Address Book (Local)," "Specifying Destinations Using the Address Book (Remote)," and "Sending/Receiving a Fax."
To only display a certain address type, click the Type drop-down list, select the desired address type, and click [Display]. You can also limit the number of addresses that are displayed by selecting the letter that the address begins with from the Initial drop-down list and clicking [Display]. If you select [All], all addresses stored under the selected subaddress book are displayed.
If you select [Address List One-Touch], click the [List Number] drop-down list → select the desired one-touch button number.
2.
Change the settings of the selected address book, or select an operation to be performed for an address.
To change the name of the subaddress book:
To store an address:
To store a group address:
To move an address:
To delete an address:
To edit the details of the address:
To store a new address in an unregistered one-touch button:
To change the name of the subaddress book:
Click [Register Address List Name].
NOTE
This button does not appear if you select [Address List One-touch].
Enter the new name for the address book → click [OK].
To store an address:
Click [Register New Destination].
NOTE
This button does not appear if you select [Address List One-touch].
Select the type of address that you want to store → enter the necessary information → click [OK].
If the destination is an e-mail address or I-fax, you can select [Divide Data] to ensure that the size of data sent to the destination does not exceed the limit by dividing it into several files.
To store a group address:
Click [Register New Group].
NOTE
This button does not appear if you select [Address List One-touch].
Enter a name for the group in [Group Name] → click [Select Destination] for <Members List>.
Select the check box for each address you want to add to the group address → click [OK].
Verify the settings → click [OK].
To delete an address from the Members List, select the address → click [Delete].
To move an address:
Select the radio button next to the address name → click [Move to Another Address List].
NOTE
This button does not appear if you select [Address List One-Touch].
Select the destination address book → click [OK].
To delete an address:
Select the radio button next to the address name → click [Delete Destinations] → [OK].
IMPORTANT
Once an address is deleted, it cannot be retrieved.
To edit the details of the address:
Click the name of the address.
You can also display the details of the address by clicking the icon to the left of the address name.
If you select [Address List One-touch], you can also click the one-touch button number of the address to display its details.
Click [Edit].
Make the necessary changes → click [OK].
Dividing data
Select [Divide Data] to ensure that the size of data sent to the destination does not exceed the limit by dividing it into several files, for an e-mail or I-fax destination.
Changing a password
You can only change the password if you select [Change Password], for a file server destination.
NOTE
You can set or change the password only if you select a file server address.
To store a new address in an unregistered one-touch button:
Click [Not Registered] of the desired one-touch button on the Address List One-touch screen.
You can also display the Register New Address screen by clicking the number to the left of [Unregistered].
To register one-touch buttons from 19 through 200, select the list number to register from the [List Number] drop-down list → click [Display].
Select the type of address that you want to store → enter the necessary information → click [OK].
NOTE
The address book management operations available using the Remote UI are the same as those that you can access from [Set Destination] (Settings/Registration) on the control panel of the machine.