Flow of Secured Print Operations

To print from the Secured Print screen, follow the steps below.

You can press either [My Job Status] or [Job Status] on the Secured Print screen to check the print job status.

[My Job Status] is displayed when you are using a login service, and only jobs for the user currently logged in to the machine can be checked on the My Job Status screen. For information on login services, see "MEAP."

If you press [Job Status], you can check the jobs for all users.

IMPORTANT
Only the currently logged-in user can print secured documents and encrypted secured documents. Secured documents and encrypted secured documents will automatically be erased even if not printed. The Job Securing Time setting enables you to specify how long a job will be stored before it is erased. (See "Job Securing Time.") For information on the optional products required to use this function, see "Optional Products Required for Each Function." If you are using the imageRUNNER ADVANCE C2020, depending on the region, the 2.5inch/80GB HDD is required to use the Secured Print function.

IMPORTANT

Only the currently logged-in user can print secured documents and encrypted secured documents.

Secured documents and encrypted secured documents will automatically be erased even if not printed. The Job Securing Time setting enables you to specify how long a job will be stored before it is erased. (See "Job Securing Time.")

For information on the optional products required to use this function, see "Optional Products Required for Each Function."

If you are using the imageRUNNER ADVANCE C2020, depending on the region, the 2.5inch/80GB HDD is required to use the Secured Print function.

Press [Secured Print].

If the desired function is not displayed on the Main Menu screen, press [Show All].

Press [My Job Status] or [Job Status].

NOTE
You can set the Secured Print screen to be the initial screen, when the main power is turned ON or after an Auto Clear, with [Default Screen at Startup] in [Preferences] (Settings/Registration). (See "Default Screen at Startup.")

Select the document that you want to print → press [Secured Print].

To display only secured documents (including encrypted secured documents) in the [Job Status] list, select [Secured Print] in the type selection drop-down list.

To select all of the jobs, press [Select All]. (If a destination is already selected, this key changes to [Clear Selection].)

NOTE
You can cancel a selection by selecting the job again. To cancel all selections, press [Clear Selection]. ([Clear Selection] changes to [Select All].) You cannot print a secured print job and encrypted secured print job at the same time.

Select and print the document (print data).

To print a secured document:

To print an encrypted secured document:

To print a secured document:

Enter the password using

(numeric keys) → press [OK].

Printing starts when you press [OK].

To cancel printing, press [Cancel].

To print an encrypted secured document:

Enter the password → press [OK] → [OK].

Enter the same password (alphanumeric characters) that you originally assigned to the document at the computer. Once the correct password is entered, the machine is ready to print the document.

If the password you enter is incorrect, the message <There are no jobs to authenticate.> appears. Confirm and enter the correct password.

If you select multiple jobs and the password you enter does not match all of the selected jobs, the message <Authentication process of XX/XX of the selected jobs was successful> appears, and only the jobs which the password matched are printed.

Printing starts when you press [OK].

To cancel printing, press [Cancel].

IMPORTANT
You can receive print jobs only for encrypted secured documents with this machine if [Only Allow Encrypted Print Jobs] in [Function Settings] (Settings/Registration) is set to 'On'. The job will be cancelled and an error message displayed if a print job other than an encrypted secured print job is received. (The default setting is 'Off'.) (See [Only Allow Encrypted Print Jobs] in "Function Settings: Encrypted Secure Print *1.") Assigning a password at the computer is performed using the printer driver. (See the help for the printer driver.) Secured documents and encrypted secured documents are erased after they are printed. You cannot change the print settings of secured documents or encrypted secured documents (set using the printer driver). The number of secured documents and encrypted secured documents that can be stored at one time is 50. If the number of jobs reaches the maximum, subsequent jobs will be ignored. Make sure to read the Readme.txt file included on the CD-ROM before installing the Encrypted Secured Print Driver Add-in for Client PC.

IMPORTANT

You can receive print jobs only for encrypted secured documents with this machine if [Only Allow Encrypted Print Jobs] in [Function Settings] (Settings/Registration) is set to 'On'. The job will be cancelled and an error message displayed if a print job other than an encrypted secured print job is received. (The default setting is 'Off'.) (See [Only Allow Encrypted Print Jobs] in "Function Settings: Encrypted Secure Print *1.")

Assigning a password at the computer is performed using the printer driver. (See the help for the printer driver.)

Secured documents and encrypted secured documents are erased after they are printed.

You cannot change the print settings of secured documents or encrypted secured documents (set using the printer driver).

The number of secured documents and encrypted secured documents that can be stored at one time is 50. If the number of jobs reaches the maximum, subsequent jobs will be ignored.

Make sure to read the Readme.txt file included on the CD-ROM before installing the Encrypted Secured Print Driver Add-in for Client PC.

NOTE
Secured print jobs and encrypted secured print jobs sent by other users are displayed as asterisks ('********'), and operations cannot be performed on them. If you are logged on as the SSO-H administrator, jobs sent by all users are displayed, and you can view the details of or cancel the jobs. However, secured documents and encrypted secured documents can only be printed by the user that sent them. When printing a secured document, enter the same password that you originally assigned to the document using the printer driver. If there is a current or reserved job, it will be queued for printing. If multiple or all secured documents have the same password, you can select them and clear their passwords simultaneously. Enter the correct password for each encrypted secured document. For instructions on entering characters to set a password, see "Basic Operations." If there are jobs currently being printed or waiting to be printed, the encrypted secured documents will be printed after those jobs are completed. You cannot simultaneously select secured documents and encrypted secured documents from the job list to clear their passwords. The printer driver must be installed in the computer before installing the Encrypted Secured Print Driver Add-in for Client PC. Install the Encrypted Secured Print Driver Add-in for Client PC before using encrypted secured printing. The Encrypted Secured Print Driver Add-in for Client PC can be installed in the following printer drivers. For information on the system requirements for printer drivers, see the manual included with each printer driver. Canon UFR II Printer Driver for Microsoft Windows Version 1.60 or later Canon PCL5e/5c Printer Driver for Microsoft Windows Version 7.00 or later For information on sending encrypted secured documents from your computer, see the Readme.txt and help files included with the Encrypted Secured Print Driver Add-in for Client PC.

NOTE

Secured print jobs and encrypted secured print jobs sent by other users are displayed as asterisks ('********'), and operations cannot be performed on them.

If you are logged on as the SSO-H administrator, jobs sent by all users are displayed, and you can view the details of or cancel the jobs. However, secured documents and encrypted secured documents can only be printed by the user that sent them.

When printing a secured document, enter the same password that you originally assigned to the document using the printer driver. If there is a current or reserved job, it will be queued for printing.

If multiple or all secured documents have the same password, you can select them and clear their passwords simultaneously.

Enter the correct password for each encrypted secured document.

For instructions on entering characters to set a password, see "Basic Operations."

If there are jobs currently being printed or waiting to be printed, the encrypted secured documents will be printed after those jobs are completed.

You cannot simultaneously select secured documents and encrypted secured documents from the job list to clear their passwords.

The printer driver must be installed in the computer before installing the Encrypted Secured Print Driver Add-in for Client PC.

Install the Encrypted Secured Print Driver Add-in for Client PC before using encrypted secured printing.

The Encrypted Secured Print Driver Add-in for Client PC can be installed in the following printer drivers. For information on the system requirements for printer drivers, see the manual included with each printer driver.

Canon UFR II Printer Driver for Microsoft Windows Version 1.60 or later

Canon PCL5e/5c Printer Driver for Microsoft Windows Version 7.00 or later

For information on sending encrypted secured documents from your computer, see the Readme.txt and help files included with the Encrypted Secured Print Driver Add-in for Client PC.