Selecting a File Format

You can select from six file formats into which documents are converted: <PDF>, <PDF (Compact)>, <PDF (Compact/OCR)>, <PDF (OCR)>, <JPEG>, and <TIFF>. Scanned documents are converted into the file format specified here, and then sent to the specified destination.

NOTE
If you are using the imageRUNNER 1435i, and when the screen for specifying scan settings is displayed, you can specify the file format by pressing (File Format), instead of selecting <File Format> as the procedure described below.

Specify destinations or connect the USB memory device

Select a file format

<PDF>

Converts a scanned document into a PDF file with no file size reduction.

<PDF (Compact)>

Converts a scanned document into a PDF file with a reduced file size than that of <PDF>.

NOTE:

<PDF (Compact)> and <PDF (Compact/OCR)> compress photos and illustrations on documents more than <PDF> and <PDF (OCR)>. The file will be smaller, but the image quality of some documents or the number of documents that can be scanned at once may be lower. If you select <PDF (Compact)> or <PDF (Compact/OCR)>, you can specify the compression level. Specifying Image Quality Settings for <PDF (Compact)> and <PDF (Compact/OCR)>

<PDF (Compact/OCR)>

Converts a scanned document into a text searchable PDF file with a reduced file size than that of <PDF>. The PDF file includes text data, extracted from the characters in the scanned document with OCR (optical character recognition), enabling you to search the text using a computer.

NOTE:

You can set the machine to automatically detect the orientation of a scanned document during OCR processing to correct the orientation of the text searchable PDF files. OCR (Text Searchable) Settings

<PDF (OCR)>

Converts a scanned document into a text searchable PDF file as <PDF (Compact/OCR)>, with no file size reduction.

<Set PDF Details>/<Set PDF/TIFF Details>

Select to specify the settings for generating an encrypted PDF with a digital signature. You can also specify whether to divide multiple images into separate files when sending them by e-mail or storing them into a file server.

* Some items are only available when the optional Send PDF Security Feature Set is enabled.

Select the file format

Specify the settings

<Apply>

Specifying encryption level

Select the encryption level suitable to your needs, and then set the encryption password that will be required to open the PDF file. The encryption options are as follows:

<None>

The PDF file is not encrypted.

Generate a PDF file compatible with Adobe Acrobat/Adobe Reader 7.0 or later.

Generate a PDF file compatible with Adobe Acrobat/Adobe Reader 9.0 or later.

Generate a PDF file compatible with Adobe Acrobat/Adobe Reader 10 or later.

NOTE:

Only either <Acrobat 9.0 or Equivalent/256-bit AES> or <Acrobat 10.0 or Equivalent/256-bit AES> appears on the display as an option for generating a 256-bit AES encrypted PDF. You can change the available encryption levels according to your needs. 256-bit AES Settings for Encrypted PDF

Adding a digital signature

To add a digital signature on the PDF file, select <Top Left>. As the signature, information such as the model name and serial number of the machine is added on the PDF file.

NOTE:

To add a digital signature, prepare a key pair and a certificate. Generating Key Pairs