Importing/Exporting the Setting Data

Machine data such as Address Book destinations, user setting information, and various setting values can be exported and saved to a computer. Exported data can also be imported into the machine from a computer. Data exported from the machine can be imported into other Canon multifunction printers, making it easier to configure the settings on a new machine, such as when you purchase a replacement. For more information on the setting items that can be imported, see Settings/Registration Table. When importing or exporting, you can specify whether to import or export all of the machine data, or only particular data.

Importing/Exporting All Settings

Importing/Exporting the Settings Individually


Designate an administrator to manage operations Designate an administrator with Administrator privileges to perform data import/export operations. When data is imported, Address Book information, user settings, network settings, and other data are overwritten, which may prevent some functions from working properly or cause problems with machine operation. Exercise caution when importing data. Do not turn OFF the machine until importing or exporting is complete It may take several minutes for the process to complete. Do not turn OFF the machine before the process is complete. Doing so may result in data loss or cause the machine to malfunction. The following functions/processes cannot be carried out while importing/exporting data: Send jobs Forwarding jobs Fax/I-fax jobs Report print jobs Scan and Store in Advanced Box/Network/Memory Media (during scanning or storing) Individual Importing/Individual Exporting Device Information Delivery Mail Box Backup Batch Importing/Batch Exporting Importing/Exporting from/to the Workflow Composer (for the 120 V machine only) Importing/Exporting Quick Menu Update process for the Register/Update Software function Synchronizing Custom Settings＊ Operating from the touch panel display of the machine Operating from the Remote UI Operating the Quick Menu key Retrieving Web page content with the Web Access Displaying the error screen of the Web Access Using the Remote Address Book Putting the machine to the sleep mode ＊ If the settings are being synchronized (including when currently being paused/entering a paused state), the synchronization process of data related to personalized setting values, and group management data is paused. Importing/exporting data cannot be performed while the following functions/processes are being carried out: Send jobs Forwarding jobs Fax/I-fax jobs Report print jobs Scan and Store in Advanced Box/Network/Memory Media (during scanning or storing) Individual Importing/Individual Exporting Device Information Delivery Mail Box Backup Batch Importing/Batch Exporting Importing/Exporting from/to the Workflow Composer (for the 120 V machine only) Importing/Exporting Quick Menu Update process for the Register/Update Software function Synchronizing Custom Settings＊ Retrieving Web page content with the Web Access Displaying the error screen of the Web Access Using the Remote Address Book Processing the shutdown of the machine Displaying error code ＊ If the settings are being synchronized (including when currently being paused/entering a paused state), you cannot import/export data related to personalized setting values, and group management data. Do not import or export in different display languages If the display language differs between the exporting machine and the importing machine, the setting values may corrupt, causing malfunction of the machine. Do not edit exported files. Do not open and edit exported XML files, as this may cause the machine to malfunction.

Designate an administrator to manage operations

Designate an administrator with Administrator privileges to perform data import/export operations. When data is imported, Address Book information, user settings, network settings, and other data are overwritten, which may prevent some functions from working properly or cause problems with machine operation. Exercise caution when importing data.

Do not turn OFF the machine until importing or exporting is complete

It may take several minutes for the process to complete. Do not turn OFF the machine before the process is complete. Doing so may result in data loss or cause the machine to malfunction.

The following functions/processes cannot be carried out while importing/exporting data:

Send jobs

Forwarding jobs

Fax/I-fax jobs

Report print jobs

Scan and Store in Advanced Box/Network/Memory Media (during scanning or storing)

Individual Importing/Individual Exporting

Device Information Delivery

Mail Box Backup

Batch Importing/Batch Exporting

Importing/Exporting from/to the Workflow Composer (for the 120 V machine only)

Importing/Exporting Quick Menu

Update process for the Register/Update Software function

Synchronizing Custom Settings＊

Operating from the touch panel display of the machine

Operating from the Remote UI

Operating the Quick Menu key

Retrieving Web page content with the Web Access

Displaying the error screen of the Web Access

Using the Remote Address Book

Putting the machine to the sleep mode

＊ If the settings are being synchronized (including when currently being paused/entering a paused state), the synchronization process of data related to personalized setting values, and group management data is paused.

Importing/exporting data cannot be performed while the following functions/processes are being carried out:

Send jobs

Forwarding jobs

Fax/I-fax jobs

Report print jobs

Scan and Store in Advanced Box/Network/Memory Media (during scanning or storing)

Individual Importing/Individual Exporting

Device Information Delivery

Mail Box Backup

Batch Importing/Batch Exporting

Importing/Exporting from/to the Workflow Composer (for the 120 V machine only)

Importing/Exporting Quick Menu

Update process for the Register/Update Software function

Synchronizing Custom Settings＊

Retrieving Web page content with the Web Access

Displaying the error screen of the Web Access

Using the Remote Address Book

Processing the shutdown of the machine

Displaying error code

＊ If the settings are being synchronized (including when currently being paused/entering a paused state), you cannot import/export data related to personalized setting values, and group management data.

Do not import or export in different display languages

If the display language differs between the exporting machine and the importing machine, the setting values may corrupt, causing malfunction of the machine.

Do not edit exported files.

Do not open and edit exported XML files, as this may cause the machine to malfunction.


When importing to a Canon multifunction printer other than this machine Some settings may not be imported. Settings/Registration Table When using a password to protect the security policy settings The security policy settings can only be imported if the security policy setting password on the exporting machine matches that of the importing machine, or if no password has been set for the importing machine. If no password has been set for the importing machine, the password configured for the exporting machine is set to the importing machine. When synchronizing custom settings If synchronization of custom settings (client) is started, the importing and exporting of data subject to synchronization (including the Address Book) become restricted. For information on synchronization of custom settings, see Synchronizing Settings for Multiple Canon Multifunction Printers. For information on the data subject to synchronization of custom settings, see List of Items That Can Be Personalized. For information on conditions and restrictions when importing and exporting during synchronization of custom settings, see Conditions for Removing Restrictions on the Importing/Exporting of Settings and Other Items.

When importing to a Canon multifunction printer other than this machine

Some settings may not be imported. Settings/Registration Table

When using a password to protect the security policy settings

The security policy settings can only be imported if the security policy setting password on the exporting machine matches that of the importing machine, or if no password has been set for the importing machine. If no password has been set for the importing machine, the password configured for the exporting machine is set to the importing machine.

When synchronizing custom settings

If synchronization of custom settings (client) is started, the importing and exporting of data subject to synchronization (including the Address Book) become restricted. For information on synchronization of custom settings, see Synchronizing Settings for Multiple Canon Multifunction Printers. For information on the data subject to synchronization of custom settings, see List of Items That Can Be Personalized. For information on conditions and restrictions when importing and exporting during synchronization of custom settings, see Conditions for Removing Restrictions on the Importing/Exporting of Settings and Other Items.

Importing Data after Starting Synchronization of Custom Settings (Client)

Follow the procedure below to import the data, and then synchronize the data.

Stop synchronization of custom settings on a client machine. Starting Setting Synchronization

To import data for existing users/groups, back up the data, and delete the data for the users/groups that will be imported from the server machine. Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine)

Import the data to add to the client machine that has synchronization stopped.

Synchronize the client machine with the server machine.

Conditions for Removing Restrictions on the Importing/Exporting of Settings and Other Items

Importing/exporting becomes possible if the corresponding conditions are met for the items described below.

Batch Importing/Batch Exporting

	Export	Import
Personal Setting Information	Only possible if both conditions and are met	Unavailable
User Group Address List	Only possible if both conditions and are met	Unavailable

Individual Importing/Individual Exporting

	Export	Import
Personal Setting Information (all)	Only possible if both conditions and are met	Only possible if condition is met
User Group Address List (all)	Only possible if both conditions and are met	Only possible if condition is met
User Group Address List01 to User Group Address List 20	Not possible (there is no function for exporting individual Address Books)	Only possible if condition is met

:	Execution is only possible for 15 minutes following successful preparation for exporting user data during synchronization of custom settings (server).
:	Execution is only possible if the connection destination of the server/client machine is "localhost:8443".


For instructions on preparing to export user data, see Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine). For instructions on importing Address Lists, see Importing Settings Individually.