Printing Reports and Lists

You can print reports and lists to check information such as the conditions of each department and machine settings.

Printing Use Condition Reports by Department

Department ID Management Report
When Department ID Management is enabled, you can check the total volume of printouts for each <Department ID> by printing a Department ID Management Report. By checking the printout totals, you can better manage your paper and toner cartridge supplies.

Setting Reports on the Communication Results

You can print reports on the results of sending/receiving by e-mail, fax, and I-Fax, or saving to shared folders and FTP servers. Some reports can be printed automatically while others are only printed when an error occurs.
If "Result" in a printed list contains "NG," you can check details of the error from a three-digit number prefixed with "#" displayed in the next to the result. Countermeasures for Each Error Code
Reports printed for e-mail/I-Fax indicate the transmission result between the machine and the mail server, not between the machine and the destination address.
Communication Management Report
You can check the fax and e-mail logs of sent and received documents by printing a Communication Management Report. The report can be printed automatically after every 40 transmissions, or you can print it manually.
Fax TX Result Report
You can check the communication result of sending faxes with a TX Result Report. The report can be printed either every time a transmission is completed or only when a sending error occurs.
E-Mail/I-Fax/File TX Result Report
You can check the communication results of sending e-mails or I-Faxes and saving documents to the shared folder or FTP server with a TX Result Report. The report can be printed automatically each time a communication is completed. If necessary, you can configure a setting so that the report is printed only when a sending error occurs.
Communication result
If an error occurs during transmission by e-mail/I-Fax or saving to a shared folder/FTP server, the report does not show the error code. To check the error code, print a Communication Management Report. Communication Management Report
RX Result Report
You can check the logs of received fax and I-Fax documents by printing an RX Result Report. The report can be printed either every time a transmission is completed or only when a receiving error occurs.

Printing Lists of Settings

You can print information and settings registered in the machine as a list.
Address Book List
You can check the list of destinations registered in the Address Book as <Coded Dial>, <Favorites>, and <Group> by printing an Address Book List.
User Data List/System Manager Data List
You can check the list of the settings (Setting Menu List) as well as the content that has been registered in the machine by printing a User Data List or a System Manager Data List. Both lists include the firmware version, the paper size and type registered in the machine, and the print settings of TX Result Report, Communication Management Report, and RX Result Report.
The User Data List does not include certain settings such as Network Settings and Management Settings. To check all the settings items print the System Manager Data List.
IPSec Policy List
You can check the list of policy names and the IPSec settings registered in the machine by printing an IPSec Policy List.

Printing Reports on the Usage Condition of the Machine

You can print the list of fonts available in PCL or PS mode.
PCL Font List
You can check the list of fonts available in PCL mode.
PS Font List
You can check the list of fonts available in PS mode.
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