Selecting from the File List View Window

You can select a folder or document in the File List View Window of Desktop Browser.

NOTE
You can change the size of the File List View Window by dragging the left boundary of the File List View Window. In the File List View Window, you can select the document view method: thumbnail view or list view. Desktop Browser Screen Layout Follow one of the steps below to manually refresh the Desktop Browser display. Click (Refresh) on the address bar Press the [F5] key on the keyboard. You can click (Select All) on the ribbon or (Select All) on the toolbar to select all the folders and documents displayed in the File List View Window.

NOTE

You can change the size of the File List View Window by dragging the left boundary of the File List View Window.

In the File List View Window, you can select the document view method: thumbnail view or list view.

Desktop Browser Screen Layout

Follow one of the steps below to manually refresh the Desktop Browser display.

Click

(Refresh) on the address bar

Press the [F5] key on the keyboard.

You can click

(Select All) on the ribbon or

(Select All) on the toolbar to select all the folders and documents displayed in the File List View Window.

Selecting Folders or Documents in the File List View Window

Select a folder in the File List View Window.

Click

for

(Open) on the ribbon.

Or, follow one of the steps described below.

Click

for

(Open) on the ribbon, and select [Open]

Click

(Open) on the ribbon

Right-click a folder in the File List View Window, and select [Open]

Double-click a folder in the File List View Window

The folders and documents stored in the selected folder are displayed.

NOTE
If commands are not displayed on the ribbon of Desktop Browser, see the following to display them. Adding Commands to Ribbons This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them. Setting Buttons on Toolbars Lists of Ribbon Commands/Toolbars

Select the desired document/folder in the File List View Window.

The properties of the selected document or folder are displayed in the Properties Window.

If the Properties Window is not displayed, click

(Properties) on the ribbon.

If you selected a document, a preview of the document is displayed in the Preview Window.

If the Preview Window is not displayed, click

(Preview) on the ribbon.

NOTE
Multiple documents/folders can be selected by clicking them while holding down the [Shift] or [Ctrl] key on the keyboard. You can drag the mouse from an area of the File List View Window where nothing is displayed to select multiple documents/folders. However, you cannot use the [Shift] key when performing this operation. If (Properties)/ (Preview) is not displayed on the ribbon of Desktop Browser, see the following to display it. Adding Commands to Ribbons This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them. Setting Buttons on Toolbars Lists of Ribbon Commands/Toolbars

NOTE

Multiple documents/folders can be selected by clicking them while holding down the [Shift] or [Ctrl] key on the keyboard.

You can drag the mouse from an area of the File List View Window where nothing is displayed to select multiple documents/folders. However, you cannot use the [Shift] key when performing this operation.

(Properties)/

(Preview) is not displayed on the ribbon of Desktop Browser, see the following to display it.

Adding Commands to Ribbons

This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them.

Setting Buttons on Toolbars

Lists of Ribbon Commands/Toolbars

Changing the View of the File List View Window

Select a library or folder in the Navigation Window.

The folders and documents stored in the selected library or folder are displayed in the File List View Window.

Click

for

(View) on the ribbon, and select [Large Thumbnail], [Medium Thumbnail], [Small Thumbnail], or [List].

Or, click

(Large Thumbnail),

(Medium Thumbnail),

(Small Thumbnail), or

(List) on the ribbon.

The view of the File List View Window is changed.

NOTE

The files that can display thumbnails and the conditions for displaying them are as follows. However, the icon of the application that created the document is displayed without the thumbnail appearing in the SharePoint Server Library.

File type	Condition
PDF documents (*.pdf)	A passworded PDF document cannot display thumbnails.
IWB documents (*.iwb)	All IWB documents can display thumbnails.
XPS documents (*.xps)	All XPS documents can display thumbnails.
Image documents (.jpg/.jpeg, .bmp, .tif/*.tiff)	Image documents other than ".jpg/.jpeg", ".bmp", ".tif/*.tiff" can be displayed, according to the codecs installed on the computer.
Office documents (Excel, Word, and PowerPoint documents)	Office documents saved with thumbnails can be displayed. PowerPoint documents can be displayed even if they are not saved with thumbnails.

When using the thumbnail view,

is displayed to the upper left of thumbnails for documents with annotations. However, this icon is not displayed for libraries without [Inserted Annotations] displayed in the properties.

When thumbnails are displayed, the number of pages in the PDF document is also displayed. To display the number of pages, select the [Display number of pages in the Thumbnail] check box. The number of pages is not displayed in a Document Server Library. Version 2.1 or later of Document Server is required to display the number of pages in a Document Server Library.

[File] menu > [Option] > [System Settings] > [Browser] > [Display Settings] > [Display number of pages in the Thumbnail]

The commands displayed for

(View) differ according to the selected view method. The example in the above procedure is when [List] is selected.

The view switches between [Large Thumbnail], [Medium Thumbnail], [Small Thumbnail], and [List] each time you click

for

(View) on the ribbon.

If the Recycle Bin is selected, only the [List] view is available.

If commands are not displayed on the ribbon of Desktop Browser, see the following to display them.

Adding Commands to Ribbons

This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them.

Setting Buttons on Toolbars

Lists of Ribbon Commands/Toolbars

Displaying the Upper Level Folder

Click

(Up) on the address bar.

Or, press the [↑] key while holding the [Alt] key on the keyboard.

The display moves to the items in the upper level folder.

Moving to the Previously or Subsequently Displayed Folder

Click

(Back) or

(Forward) on the address bar.

Or, press the [←] key or [→] key while holding the [Alt] key on the keyboard.

Items in the previously or subsequently displayed folder are displayed.

NOTE
You can click (Recent Pages) to the right of (Forward) to display the display history for the past 10 items. You can also click the display history to display items in the selected folder. When you specify a folder as a monitoring target, the folder is displayed with. Unread documents in a monitoring target folder are highlighted. For details on monitored folders and highlighting, see the following. Configuring Monitoring Target Folders Configuring the Highlighting of Documents

NOTE

You can click

(Recent Pages) to the right of

(Forward) to display the display history for the past 10 items. You can also click the display history to display items in the selected folder.

When you specify a folder as a monitoring target, the folder is displayed with

. Unread documents in a monitoring target folder are highlighted. For details on monitored folders and highlighting, see the following.

Configuring Monitoring Target Folders

Configuring the Highlighting of Documents

Changing the Header of the File List View Window

When the File List View Window is set to the list view, you can change the items displayed in the header.

Click

(Sort By) on the ribbon, and select [Choose Details] from the pull-down list.

Or, follow one of the steps described below.

Click

(Choose Details) on the ribbon

Right-click the header of the File List View Window, and select [Choose Details].

The [Choose Details] dialog box is displayed.

NOTE
If commands are not displayed on the ribbon of Desktop Browser, see the following to display them. Adding Commands to Ribbons This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them. Setting Buttons on Toolbars Lists of Ribbon Commands/Toolbars

Select the check boxes for the items to display in the header of the File List View Window.

To change the order of the items, select an item and click [Up]/[Down].

Click [OK].

The items displayed in the header are changed.

NOTE
The items that can be displayed in the header of the File List View Window depend on the library. You cannot change the header display settings for My Tray or the checkout folder.