Displaying the Document Properties
Various information on a document in a library or My Tray is saved with the document as document properties.
The document properties can be the targets of a document search.
When you are on the Desktop Browser screen, you can view the properties of a document in the Properties Window.
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NOTE
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When you select multiple documents, only the properties for which the settings are the same are displayed. The properties that have different settings are not displayed.
When a folder and document are selected at the same time, the properties are not displayed.
When both a sub-site and a library inside a site are selected, the properties cannot be displayed.
The displayed properties items of a document vary depending on the library.
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Displaying the Properties of a Document in a Personal Library
1.
Select a document in a Personal Library in the File List View Window.
The properties of the selected document are displayed in the Properties Window.
If the Properties Window is not displayed, click 
(Properties) on the ribbon.
(Properties) on the ribbon.
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NOTE
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When a folder in an Advanced Box is registered as a library, property information for text annotations is not displayed if you set to do so.
If commands are not displayed on the ribbon of Desktop Browser, see the following to display them.
This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them.
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1.
Select a document in a Document Server Library in the File List View Window.
The properties of the selected document are displayed in the Properties Window.
If the Properties Window is not displayed, click (Properties) on the ribbon.
(Properties) on the ribbon.|
[Edit Properties]
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Edits the properties.
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[Undo Changes]
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Undoes the property value being edited.
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[Name]
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Displays the name of the document. It can be edited.
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[Location]
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Displays the location of the document.
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[Type]
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Displays the type of the document.
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[Extensions]
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Displays the extension of the document.
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[Date Created]
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Displays the date and time when the document was created.
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[Date Modified]
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Displays the date and time when the document was updated.
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[Size]
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Displays the size of the document.
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[Author]
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Displays the author of the document.
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[Modified By]
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Displays the user who modified the document.
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[Checked Out By]
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Displays the user who checked out the document.
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[Version]
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Displays the version of the document.
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[Title]
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Displays the title of the document. It can be edited.
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[Inserted Annotations]
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Displays whether the document has an annotation or not. A check mark is displayed if the document has annotations. However, annotations created with Desktop V2.0.1 or earlier are not displayed.
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[Pages]
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Displays the number of pages only for PDF documents. The number of pages is only displayed for version 2.1 and later of Document Server.
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[Index]
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Displays the index items that are set in the library.
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NOTE
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If you upgrade from a previous version of Document Server, the check mark for [Inserted Annotations] is not displayed even for documents with annotations. In this case, to display the checkmark for [Inserted Annotations], open the document with Desktop Editor and then save the document.
If commands are not displayed on the ribbon of Desktop Browser, see the following to display them.
This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them.
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1.
Select a document in a SharePoint Server Library in the File List View Window.
The properties of the selected document are displayed in the Properties Window.
If the Properties Window is not displayed, click (Properties) on the ribbon.
(Properties) on the ribbon.|
[Edit Properties]
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Edits the properties.
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[Undo Changes]
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Undoes the property value being edited.
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[Name]
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Displays the name of the document. It can be edited.
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[Location]
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Displays the location of the document.
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[Type]
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Displays the type of the document.
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[Extensions]
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Displays the extension of the document.
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[Date Created]
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Displays the date and time when the document was created.
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[Date Modified]
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Displays the date and time when the document was updated.
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[Size]
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Displays the size of the document.
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[Pages]
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Displays the number of pages only for PDF documents.
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[Author]
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Displays the author of the document.
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[Modified By]
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Displays the user who modified the document.
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[Checked Out By]
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Displays the user who checked out the document.
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[Version]
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Displays the version of the document.
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[Title]
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Displays the title of the document. It can be edited.
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[Index]
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Displays the index items that are set in the library.
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NOTE
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The tabs and line feeds included in the text property with multiple lines are converted to spaces.
If commands are not displayed on the ribbon of Desktop Browser, see the following to display them.
This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them.
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1.
Select a document in a Network Library in the File List View Window.
The properties of the selected document are displayed in the Properties Window.
If the Properties Window is not displayed, click (Properties) on the ribbon.
(Properties) on the ribbon.|
[Edit Properties]
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Edits the properties.
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[Undo Changes]
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Undoes the property value being edited.
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[Name]
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Displays the name of the document. It can be edited.
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[Location]
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Displays the location of the document.
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[Type]
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Displays the type of the document.
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[Extensions]
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Displays the extension of the document.
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[Date Created]
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Displays the date and time when the document was created.
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[Date Modified]
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Displays the date and time when the document was updated.
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[Size]
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Displays the size of the document.
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[Inserted Annotations]
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Displays whether the document has an annotation or not. A check mark is displayed if the document has annotations. Displayed for a Network Library (database). However, annotations created with Desktop V2.0.1 or earlier are not displayed.
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[Pages]
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Displays the number of pages only for PDF documents. Displayed for a Network Library (database).
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NOTE
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For more information on Network Libraries (databases), see the following.
If commands are not displayed on the ribbon of Desktop Browser, see the following to display them.
This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them.
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Displaying the Properties of a Document in My Tray
1.
Select a document in My Tray in the File List View Window.
The properties of the selected document are displayed in the Properties Window.
If the Properties Window is not displayed, click (Properties) on the ribbon.
(Properties) on the ribbon.|
[Edit Properties]
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Edits the properties.
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[Undo Changes]
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Undoes the property value being edited.
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[Name]
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Displays the name of the document. It can be edited.
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[Type]
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Displays the type of the document.
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[Extensions]
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Displays the extension of the document.
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[Date Created]
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Displays the date and time when the document was created.
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[Date Modified]
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Displays the date and time when the document was updated.
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[Size]
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Displays the size of the document.
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[Date Transferred]
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Displays the date when the document was transferred to My Tray.
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[Category]
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Displays whether a document is a circulated document or a document from an external device.
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[Pages]
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Displays the number of pages only for PDF documents.
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[Title]
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Displays the title of the document. It can be edited.
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[Inserted Annotations]
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Displays whether the document has an annotation or not. A check mark is displayed if the document has annotations. However, annotations created with Desktop V2.0.1 or earlier are not displayed.
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[Text1]
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By default, this is empty. It can be edited.
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[Text2]
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By default, this is empty. It can be edited.
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[Text3]
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By default, this is empty. It can be edited.
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[Text4]
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By default, this is empty. It can be edited.
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[Text5]
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By default, this is empty. It can be edited.
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[Comments]
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By default, this is empty. It can be edited.
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[Date]
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By default, this is empty. It can be edited.
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[Value1]
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By default, this is empty. It can be edited.
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[Value2]
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By default, this is empty. It can be edited.
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NOTE
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If commands are not displayed on the ribbon of Desktop Browser, see the following to display them.
This operation can also be performed with the tool buttons on the toolbar. If tool buttons are not displayed on the toolbar of Desktop Browser, see the following to display them.
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